{"id":10111,"date":"2023-11-10T16:17:51","date_gmt":"2023-11-10T16:17:51","guid":{"rendered":"https:\/\/pumble.com\/blog\/?p=10111"},"modified":"2025-03-31T00:00:00","modified_gmt":"2025-03-31T00:00:00","slug":"employee-leaving-announcement","status":"publish","type":"post","link":"https:\/\/pumble.com\/blog\/employee-leaving-announcement\/","title":{"rendered":"How to Write a Proper Employee Leaving Announcement With Tips and Examples\u00a0"},"content":{"rendered":"\n<p>According to the <a href=\"https:\/\/www.bls.gov\/news.release\/pdf\/jolts.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Job Openings and Labor Turnover<\/a> report for January 2025 by the Bureau of Labor Statistics, the total number of employee departures in the United States is an astonishing <strong>5.3 million<\/strong>. As they state, departures include quits, layoffs, discharges, and other separations.&nbsp;<\/p>\n\n\n\n<p>It is the company\u2019s grave responsibility to handle employee departures with much dedication since a respectful offboarding nurtures a healthy company culture. Communicating a departure is the number one step in any successful offboarding procedure, but how do you do it correctly?<\/p>\n\n\n\n<p>In today\u2019s article, we will be going over everything you need to know when crafting an employee leaving announcement, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>How to announce that someone is leaving the company,<\/strong><\/li>\n\n\n\n<li><strong>Examples of 11 different departure scenarios and what your message should entail, <\/strong>and<\/li>\n\n\n\n<li><strong>What NOT to say in an announcement of employee departure.&nbsp;<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Let\u2019s dive right in!&nbsp;&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"600\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Employee-leaving-announcement-cover-1.png\" alt=\"Employee leaving announcement-cover\" class=\"wp-image-16675\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Employee-leaving-announcement-cover-1.png 1200w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Employee-leaving-announcement-cover-1-600x300.png 600w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Employee-leaving-announcement-cover-1-1110x555.png 1110w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Employee-leaving-announcement-cover-1-768x384.png 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Employee-leaving-announcement-cover-1-18x9.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/div>\n\n\n<h2 id=\"how-to-announce-an-employee-is-leaving\" class=\"wp-block-heading\">How to announce an employee is leaving?<\/h2>\n\n\n\n<p>Although losing a team member can be unsettling news to <a href=\"https:\/\/pumble.com\/blog\/downward-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">pass down to your staff<\/a>, knowing how to properly announce it can ease the process. Providing clear information and expressing empathy and gratitude for the departing employee can foster a sense of unity among your team.<\/p>\n\n\n\n<p>You should <a href=\"https:\/\/pumble.com\/blog\/change-communications\/\" target=\"_blank\" rel=\"noreferrer noopener\">effectively communicate any changes<\/a> within your organization, which is especially important if you are working in a <a href=\"https:\/\/pumble.com\/blog\/how-to-replace-in-person-conversations-when-working-remotely\/\" target=\"_blank\" rel=\"noreferrer noopener\">remote setting<\/a>. This will help <a href=\"https:\/\/pumble.com\/blog\/transparent-communication-in-flexible-work-strategies\/\" target=\"_blank\" rel=\"noreferrer noopener\">maintain transparency<\/a> and trust while fostering a cohesive work environment.<\/p>\n\n\n\n<p>That being said, some things will guarantee smooth and successful communication. These are the few essential tips you need to apply when drafting your employee leaving announcement:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Choose the right <\/strong><a href=\"https:\/\/pumble.com\/learn\/communication\/communication-channels\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>communication channel<\/strong><\/a><strong>,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Select a suitable audience,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Be <\/strong><a href=\"https:\/\/pumble.com\/blog\/direct-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>direct and precise<\/strong><\/a><strong>,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Incorporate details where appropriate,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>State the date of departure,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Talk about the next steps,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Invite employees to a farewell event,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Show <\/strong><a href=\"https:\/\/pumble.com\/blog\/employee-recognition\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>acknowledgment<\/strong><\/a><strong> and gratitude, and<\/strong><\/li>\n\n\n\n<li><strong>Sign off.<\/strong>&nbsp;<\/li>\n<\/ol>\n\n\n\n<p>Once you put these tips into practice, you will notice your departure announcements causing much less confusion or concern among employees.&nbsp;<\/p>\n\n\n\n<p>Let\u2019s take a more detailed look at each tip below.<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-default\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Free team communication app<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Improve collaboration and cut down on emails by moving your team communication to Pumble.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-right \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h3 id=\"tip-1-choose-the-right-communication-channel\" class=\"wp-block-heading\">Tip #1: Choose the right communication channel<\/h3>\n\n\n\n<p>First and foremost, you should choose where to make the announcement. Deciding on the proper communication channel will give you a good head start.&nbsp;<\/p>\n\n\n\n<p>If you are working in a smaller company, setting up an in-person meeting shouldn\u2019t be too much of a hassle, but usually, it is much more complicated to execute than a written message. Also, you don\u2019t want to attract too much attention to the departing employee and make them uncomfortable.&nbsp;<\/p>\n\n\n\n<p>Even if you decide to hold a short meeting, <strong>it is always a good idea to have the employee leaving announcement in writing<\/strong>. This shows formality and alerts everyone who needs to be informed about the changes.&nbsp;<\/p>\n\n\n\n<p>Determining an adequate communication channel depends on your company size and everyday communication practices. You don\u2019t want to steer far away from your usual procedure.&nbsp;<\/p>\n\n\n\n<p>If you <a href=\"https:\/\/pumble.com\/blog\/optimizing-internal-communication-better-email-alternative\/\" target=\"_blank\" rel=\"noreferrer noopener\">rely on email<\/a> for your business communication, stick to it. However, if you use a <a href=\"https:\/\/pumble.com\/team-communication-app\" target=\"_blank\" rel=\"noreferrer noopener\">team communication platform<\/a>, such as Pumble by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a>, you will certainly find it suitable for informing about an employee\u2019s departure.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1430\" height=\"1070\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/An-employee-leaving-announcement-sent-via-Pumble.png\" alt=\"An employee leaving announcement sent via Pumble, a team communication app\" class=\"wp-image-16634\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/An-employee-leaving-announcement-sent-via-Pumble.png 1430w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/An-employee-leaving-announcement-sent-via-Pumble-401x300.png 401w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/An-employee-leaving-announcement-sent-via-Pumble-1110x831.png 1110w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/An-employee-leaving-announcement-sent-via-Pumble-768x575.png 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/An-employee-leaving-announcement-sent-via-Pumble-16x12.png 16w\" sizes=\"auto, (max-width: 1430px) 100vw, 1430px\" \/><figcaption class=\"wp-element-caption\">An employee leaving announcement sent via Pumble, a team communication app<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Make team updates effortless with Pumble<\/a><\/p>\n\n\n\n<h3 id=\"tip-2-select-a-suitable-audience\" class=\"wp-block-heading\">Tip #2: Select a suitable audience<\/h3>\n\n\n\n<p>Analyze and determine who may find the employee leaving announcement relevant. Not everyone should always be informed about everything.<\/p>\n\n\n\n<p>Within a big company, it is usually not necessary for everyone to know when an employee they have never worked with before is leaving. The odds are that they have never met the person, and this information can be distracting and irrelevant.&nbsp;<\/p>\n\n\n\n<p>If the leaving employee is well-known amongst all the workers, or if you work for a small company, you should send the announcement to everyone on staff. However, if they have only worked with part of the company, <strong>keeping the departure announcement within the<\/strong> <strong>relevant team or department is best.<\/strong>&nbsp;<\/p>\n\n\n\n<h3 id=\"tip-3-be-direct-and-precise\" class=\"wp-block-heading\">Tip #3: Be direct and precise<\/h3>\n\n\n\n<p>There is no reason to beat around the bush and add fluff to the beginning of your message. Instead, get straight to the point, keeping it open and concise.&nbsp;<\/p>\n\n\n\n<p>Start with an <strong>incisive subject line<\/strong> if you are writing an email, and avoid confusion among employees by <strong>clearly stating who is leaving the company<\/strong>.&nbsp;<\/p>\n\n\n\n<p>Delaying the main point and adding unnecessary commentary before it will not help your attempt to minimize your employees\u2019&nbsp; negative feelings or shock. Be clear with your intentions at the very beginning, and add more details later on in the message.<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-features\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Improve work communication<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Communicate and collaborate effectively with Pumble, an all-in-one digital HQ.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/feature-list\" target=\"_blank\">See features<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Join Pumble<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h3 id=\"tip-4-incorporate-details-where-appropriate\" class=\"wp-block-heading\">Tip #4: Incorporate details where appropriate<\/h3>\n\n\n\n<p>People are naturally curious and like to know how the employee\u2019s departure came about. You can share the reason behind it with<strong> the leaving employee\u2019s consent<\/strong>.<\/p>\n\n\n\n<p>This usually occurs when the employee has resigned because of retirement, to further their education, or has moved on to a different company. In those cases, sharing the reason can help steer other employees away from coming up with their own theories and possibly causing havoc among each other.&nbsp;<\/p>\n\n\n\n<p>Co-founder of a resume-building platform, <a href=\"https:\/\/www.linkedin.com\/in\/volenvulkov\/\" target=\"_blank\" rel=\"noreferrer noopener\">Volen Vulkov<\/a>, agrees that timely employee exit announcements are essential for company harmony.<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov.jpeg\" alt=\"Volen Vulkov\" class=\"wp-image-10119\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov.jpeg 500w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov-300x300.jpeg 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov-150x150.jpeg 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov-12x12.jpeg 12w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cThe most crucial reason for announcing an employee&#8217;s departure is to control the narrative within the company, allowing transparency and maintaining trust within the team. An unaddressed departure may lead to speculation, misinformation, and ultimately harm the organizational culture.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Although transparency is appreciated, when the employee departs because of a termination, it might be best not to include many details.<\/p>\n\n\n\n<h3 id=\"tip-5-state-the-date-of-departure\" class=\"wp-block-heading\">Tip #5: State the date of departure<\/h3>\n\n\n\n<p>In another effort to be transparent and direct, <strong>you should always include the leaving employee\u2019s last day with the company<\/strong>. Specify if the last day at work and the last day with the company are different, like in cases where employees use their paid time off before departure.&nbsp;<\/p>\n\n\n\n<p>This gives clarity to the other colleagues and allows them to determine the proper time for their goodbyes. It also helps you <strong>manage team expectations and <\/strong><a href=\"https:\/\/pumble.com\/blog\/how-to-boost-productivity-at-work\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>uphold productivity<\/strong><\/a>.<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-landing-4\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Boost team productivity<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Strengthen teams and simplify work with Pumble \u2014 the all-in-one communication app.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/compare\" target=\"_blank\">Compare<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Join now<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-4@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-4.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h3 id=\"tip-6-talk-about-the-next-steps\" class=\"wp-block-heading\">Tip #6: Talk about the next steps<\/h3>\n\n\n\n<p>Another crucial part of any employee leaving announcement is <strong>sharing the structure plans for the work once the leaving employee is no longer a part of the company<\/strong>. The other employees, especially those within the leaving employee\u2019s team, might be concerned about taking on new tasks to substitute for one less person on board.&nbsp;<\/p>\n\n\n\n<p>Make sure you inform everyone relevant about the work dynamic moving forward. <strong>Communicate the company\u2019s strategy for filling the position or distribution of responsibilities<\/strong>.&nbsp;<\/p>\n\n\n\n<p>With over 20 years of experience as an HR professional, <a href=\"https:\/\/www.linkedin.com\/in\/kecaward\/\" target=\"_blank\" rel=\"noreferrer noopener\">Keca Ward<\/a> is aware of the importance of effective restructuring for a painless adaptation in the case of a departure.<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1.jpeg\" alt=\"Keca Ward\" class=\"wp-image-10120\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1.jpeg 800w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-300x300.jpeg 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-150x150.jpeg 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-768x768.jpeg 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-12x12.jpeg 12w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cThe primary purpose of formally announcing an employee&#8217;s departure is to facilitate a smooth transition within the team. This involves reorganizing task responsibilities and helping team members prepare both practically and emotionally for the forthcoming absence of their colleague.\u201d&nbsp;<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<p>To ensure a smooth transition, Pumble offers several helpful features:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Private <\/strong><a href=\"https:\/\/pumble.com\/features\/channels\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>channels<\/strong><\/a><strong>: <\/strong>Create channels with the departing employee and those taking on their responsibilities, allowing for easy communication and questions during the transition.&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/pumble.com\/features\/roles-and-permissions\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Roles and permissions<\/strong><\/a><strong>: <\/strong>Update permissions so employees taking on new tasks can post in relevant channels.&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/pumble.com\/document-sharing\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>File sharing<\/strong><\/a><strong>: <\/strong>Share important documents to ensure a smooth handover of responsibilities.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>These features make organizing communication and task assignments simple and effective.&nbsp;<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Make the transition seamless with Pumble<\/a><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1134\" height=\"606\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Transition-channel.png\" alt=\"Setting up a transition channel in Pumble, a team communication app\" class=\"wp-image-16635\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Transition-channel.png 1134w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Transition-channel-561x300.png 561w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Transition-channel-1110x593.png 1110w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Transition-channel-768x410.png 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Transition-channel-18x10.png 18w\" sizes=\"auto, (max-width: 1134px) 100vw, 1134px\" \/><figcaption class=\"wp-element-caption\">Setting up a transition channel in Pumble, a team communication app<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"tip-7-invite-employees-to-a-farewell-event\" class=\"wp-block-heading\">Tip #7: Invite employees to a farewell event<\/h3>\n\n\n\n<p>Many companies organize farewell events for departing employees. This is especially common in cases when employees leave because of retirement.&nbsp;<\/p>\n\n\n\n<p>This gesture is the perfect opportunity to <strong>make the leaving employee feel special and appreciated<\/strong>, giving them a chance to engage with their soon-to-be former coworkers.&nbsp;<\/p>\n\n\n\n<p>If the company is organizing a farewell event, ensure you use the employee leaving announcement to <strong>invite the other employees and provide them with all the necessary information about the event<\/strong>.&nbsp;<\/p>\n\n\n\n<h3 id=\"tip-8-show-acknowledgment-and-gratitude\" class=\"wp-block-heading\">Tip #8: Show acknowledgment and gratitude<\/h3>\n\n\n\n<p>Next, your announcement should show <strong>appreciation for the leaving employee<\/strong>. A positive parting is of utmost importance when an employee has resigned. For that reason, you should make it known that their service at the company is valued.&nbsp;<\/p>\n\n\n\n<p>So, make an effort to incorporate a few honest and heartfelt comments about their work and dedication, and <a href=\"https:\/\/pumble.com\/blog\/say-thank-you-professionally\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>thank them<\/strong><\/a><strong> for their time<\/strong>. Moreover, you can <strong>mention specific achievements, contributions<\/strong>, and professional virtues.&nbsp;<\/p>\n\n\n\n<p>Invite the rest of the staff to join you in sharing their best wishes and good luck for the leaving employee.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>PUMBLE PRO TIP&nbsp;<\/strong><\/p>\n\n\n\n<p>Learn about how to address your colleagues if you are the one leaving the company, or if you need to send a farewell message to a departing coworker:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/farewell-message-to-coworker\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Write a Farewell Message to a Colleague: 40+ Examples and Tips<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"tip-9-sign-off\" class=\"wp-block-heading\">Tip #9: Sign off<\/h3>\n\n\n\n<p>Lastly, finish the announcement with an official sign-off, including your full name and title. This is considered a necessary formality.&nbsp;<\/p>\n\n\n\n<p>Ensure that it includes your contact information in case anyone has follow-up questions or concerns. Or, even better, include your full official signature for a proper informative message ending.<\/p>\n\n\n\n<h2 id=\"employee-leaving-announcement-examples-samples-and-templates\" class=\"wp-block-heading\">Employee leaving announcement examples, samples, and templates<\/h2>\n\n\n\n<p>After learning the most important points of writing a successful employee leaving announcement, let\u2019s look over some examples to see them applied in practice in different <a href=\"https:\/\/pumble.com\/learn\/communication\/communication-situations\/\" target=\"_blank\" rel=\"noreferrer noopener\">communication situations at work<\/a>.&nbsp;<\/p>\n\n\n\n<p>We have an extended list of <strong>various scenarios<\/strong> in which you would need to share an employee departure announcement, including:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Formal template announcing an employee leaving,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Informal template announcing an employee leaving,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing an employee leaving on short notice,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing an employee leaving due to being laid off,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing an employee leaving due to gross misconduct,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing an employee leaving for an external job,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing an employee leaving for an internal job,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing an employee leaving to retire,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing the manager of the team is leaving,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>Template announcing to a client that an employee is leaving, <\/strong>and<\/li>\n\n\n\n<li><strong>Template announcing an employee temporarily leaving for maternity leave.<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Let\u2019s look over each one of them.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Communicate departures professionally using Pumble<\/a><\/p>\n\n\n\n<h3 id=\"1-formal-template-announcing-an-employee-leaving\" class=\"wp-block-heading\"><strong>#1: Formal template announcing an employee leaving<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Resignation Announcement \u2013 Farewell to Nicholas Green<\/em><\/p>\n\n\n\n<p><em>Dear All,<\/em><\/p>\n\n\n\n<p><em>I hope this message finds you well. I am announcing the departure of our colleague, Nicholas Green, from our team.&nbsp;<\/em><\/p>\n\n\n\n<p><em>After 4 years of devoted service, Nicholas has decided to explore new opportunities beyond Boyd Finance. His last day with us will be on November 24th.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Throughout his time here, Nicholas played a vital role in successfully managing our top clients\u2019 investment portfolios and exceeding revenue targets, constantly enhancing our team\u2019s triumphs. His presence will be greatly missed.&nbsp;<\/em><\/p>\n\n\n\n<p><em>We understand that Nicholas\u2019 departure may raise questions regarding the transition of his responsibilities. Rest assured, we are working on a strategy to ensure a seamless handover and uninterrupted workflow. We plan on hiring a replacement in the upcoming weeks.<\/em><\/p>\n\n\n\n<p><em>In the interim, Ruben Floyd will be taking on the majority of Nicholas\u2019 tasks. Any inquiries regarding Nicholas\u2019 projects can be directed to him.<\/em><\/p>\n\n\n\n<p><em>We will organize a farewell gathering for Nicholas on November 24th at the Duchin Lounge starting at 8 p.m.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please join me in extending our sincere appreciation to Nicholas for his dedication and service to our team and in wishing him all the success in his future endeavors.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Should you have any questions or require additional information regarding this transition, please do not hesitate to contact me.<\/em><\/p>\n\n\n\n<p><em>Sincerely,<\/em><\/p>\n\n\n\n<p><em>Derek Boyd<\/em><\/p>\n\n\n\n<p><em>CEO<\/em><\/p>\n\n\n\n<p><em>Boyd Finance<\/em><\/p>\n\n\n\n<p><em>derek.boyd@email.com<\/em><\/p>\n\n\n\n<p><em>(123) 456 789<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1Zft7hItMop4W6NVZeTaOSvSzPUYDSo9E4qUKIMXbzq8\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Formal Template Announcing an Employee Leaving<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>When figuring out how to announce that a team member is leaving, the tone of voice mostly <strong>depends on the cause for departure<\/strong>. However, <strong>you can never go wrong with a formal approach<\/strong> in corporate communication.&nbsp;<\/p>\n\n\n\n<p>For instance, you do not want to come across as not taking the matter seriously enough. When in doubt, always opt for a more formal email equipped with all the necessary information.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>PUMBLE PRO TIP&nbsp;<\/strong><\/p>\n\n\n\n<p>While many companies are adopting a more informal approach to their operations, it is still essential to maintain a high standard of formality in a professional setting. To learn more about how to improve your formal communication at work, read our blog post on the topic:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/formal-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">The Basics of Formal Communication<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"2-informal-template-announcing-an-employee-leaving\" class=\"wp-block-heading\"><strong>#2: Informal template announcing an employee leaving<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Goodbye to Our Teammate, Emily Baker<\/em><\/p>\n\n\n\n<p><em>Dear All,<\/em><\/p>\n\n\n\n<p><em>I am sharing the bittersweet announcement that Emily Baker is leaving Soul Productions effective July 12th. Emily has been with us from the very start, and we are sad to see her go.<\/em><\/p>\n\n\n\n<p><em>After over 3 years as part of our team, she has decided to further her education by enrolling in a Ph.D. program at UCLA.<\/em><\/p>\n\n\n\n<p><em>Until we can find someone to fill her shoes, please direct all department questions and concerns to Chad Gibbs after July 12th.<\/em><\/p>\n\n\n\n<p><em>This Friday, July 7th, we will celebrate Emily with a farewell party at Jack\u2019s Pub starting at 7 p.m. Let\u2019s all come together to show our gratitude and wish her lots of success and happiness in the future.&nbsp;<\/em><\/p>\n\n\n\n<p><em>She has been an integral part of our organization and has contributed to many of our company\u2019s successes, such as being an executive producer on three of our top five films. I hope you will join me in toasting her.<\/em><\/p>\n\n\n\n<p><em>Cheers,&nbsp;<\/em><\/p>\n\n\n\n<p><em>Alysson Freed&nbsp;<\/em><\/p>\n\n\n\n<p><em>Chief People Officer<\/em><\/p>\n\n\n\n<p><em>Soul Productions<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1r2hWUoezdaInq57ZJHF2IeXQi7k3XARgrdxGasyHufs\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Informal Template Announcing an Employee Leaving<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>An informal tone in emails often includes using <strong>everyday language, easygoing greetings, and overall sounds a lot friendlier<\/strong>. The contents, however, are no less important than those of a formal email.&nbsp;<\/p>\n\n\n\n<p>For example, retirement or <a href=\"https:\/\/pumble.com\/blog\/maternity-leave-message\/\" target=\"_blank\" rel=\"noreferrer noopener\">maternity leave<\/a> can be announced informally. But if a worker is terminated due to gross misconduct, it calls for a more formal style of expression.<\/p>\n\n\n\n<h3 id=\"3-template-announcing-an-employee-leaving-on-short-notice\" class=\"wp-block-heading\"><strong>#3: Template announcing an employee leaving on short notice<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Jane Combs is leaving the company<\/em><\/p>\n\n\n\n<p><em>Dear AB Digital staff,&nbsp;<\/em><\/p>\n\n\n\n<p><em>This is to let you know that Jane Combs has resigned from her position as Graphic Designer. Her last day of employment will be at the end of this week, October 6th.<\/em><\/p>\n\n\n\n<p><em>In her 2 years at AB Digital, Jane has served as a pivotal team member, showcasing her expertise through various successful projects. Some of them include serving as lead graphic designer for our top two clients, Estrella and Bucket Toys.<\/em><\/p>\n\n\n\n<p><em>We understand that this short-notice departure may come as a surprise to most of you. Rest assured that we have set a detailed plan to restructure Jane\u2019s tasks until we find a suitable replacement. Lynn Orbin will be taking on the majority of obligations for the time being, given that she has spent the longest working alongside Jane. Feel free to reach out to her with all of your questions and concerns going forward.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please accompany me in wishing Jane the best of luck in her future adventures, as well as thanking her for her time at AB Digital.<\/em><\/p>\n\n\n\n<p><em>Best,&nbsp;<\/em><\/p>\n\n\n\n<p><em>Mark Becker<\/em><\/p>\n\n\n\n<p><em>Chief Human Resources Officer<\/em><\/p>\n\n\n\n<p><em>AB Digital<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1YNSbi-Yd4-o5Q4-gH13iFItA-hZSNE5En3wP5it5No0\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing an Employee Leaving on Short Notice<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Short-notice employee departures can sometimes be tricky to announce. Very often, the news will shock the rest of the team, which requires a more significant effort to settle all concerns.&nbsp;<\/p>\n\n\n\n<p>In these situations, especially, you must <strong>provide sufficient information regarding the plans for the role and division of responsibilities<\/strong>.<\/p>\n\n\n\n<h3 id=\"4-template-announcing-an-employee-leaving-due-to-being-laid-off\" class=\"wp-block-heading\"><strong>#4: Template announcing an employee leaving due to being laid off<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Farewell to Ken Haynes<\/em><\/p>\n\n\n\n<p><em>Dear Team,<\/em><\/p>\n\n\n\n<p><em>I am writing to inform you about Ken Haynes&#8217; departure from Warner Communications. Unfortunately, due to recent organizational changes, we have had to make the difficult decision to lay off some of our colleagues, and Ken is among those affected by these circumstances. With this, we conclude our layoffs for the time being.&nbsp;<\/em><\/p>\n\n\n\n<p><em>His last day with the company will be September 15th, and his last working day will be September 8th.&nbsp;<\/em><\/p>\n\n\n\n<p><em>In the upcoming month, we will be restructuring the Media Relations Specialist position. In the meantime, Ken will be transferring crucial responsibilities to Anna Burns.&nbsp;<\/em><\/p>\n\n\n\n<p><em>During his time with Warner Communications, Ken has been a valuable asset to our shared success and has made significant contributions, including excellent representation of our clients in all relevant media outlets. We are incredibly grateful for his dedication.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please join me in expressing our genuine gratitude for Ken and wishing him the very best in his future pursuits.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Sincerely,<\/em><\/p>\n\n\n\n<p><em>Tara Wills<\/em><\/p>\n\n\n\n<p><em>HR Manager<\/em><\/p>\n\n\n\n<p><em>Warner Communications<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1r9zWUNnwlgaLuBFwTvZp3VqE4PO9ftd_gxZPDnA2Ojs\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing an Employee Leaving Due to Being Laid Off<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Almost <strong>222,000 job cuts have been announced<\/strong> by employers in the US so far this year, according to <a href=\"https:\/\/www.challengergray.com\/blog\/job-cuts-surge-on-doge-actions-retail-woes-highest-monthly-total-since-july-2020\/\" target=\"_blank\" rel=\"noreferrer noopener\">Challenger, Gray &amp; Christmas\u2019s report<\/a>. Although those numbers have been somewhat balanced out with the amount of new jobs and a slight drop in the unemployment rate, layoffs continue to be a great cause for concern among workers in many industries.&nbsp;<\/p>\n\n\n\n<p>Assuming you have properly prepared your staff for possible upcoming organizational changes, announcing this type of termination should <strong>always be done formally<\/strong> concerning the departing employees.&nbsp;<\/p>\n\n\n\n<p>In a case where several employees are being dismissed at the same time, ensure you acknowledge all of them individually in your announcement. This thoughtfulness can be especially helpful in such trying situations.<\/p>\n\n\n\n<h3 id=\"5-template-announcing-an-employee-leaving-due-to-gross-misconduct\" class=\"wp-block-heading\"><strong>#5: Template announcing an employee leaving due to gross misconduct<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Tim Sanford Departure Announcement<\/em><\/p>\n\n\n\n<p><em>Dear Team Allen &amp; Partners,<\/em><\/p>\n\n\n\n<p><em>I regret to inform you that Tim Sanford is departing Allen &amp; Partners, effective immediately. Tim has been terminated from his position due to behaviors that violated the company\u2019s values.&nbsp;<\/em><\/p>\n\n\n\n<p><em>This decision was made after careful consideration and due process. We take such instances very seriously and expect all workers to adhere to our company\u2019s policies and standards with the highest levels of professionalism.&nbsp;<\/em><\/p>\n\n\n\n<p><em>We understand this may come as a surprise to you and might raise questions and concerns. We assure you that we have taken all the necessary steps to ensure Allen &amp; Partners remains a safe environment for our workers. As always, we encourage all employees to report any concerns or incidents of misconduct to human resources so they can be appropriately investigated.&nbsp;&nbsp;<\/em><\/p>\n\n\n\n<p><em>Also, we have made efforts to ensure a smooth transition in the absence of Tim. We aim to fill this position as soon as possible. In the meantime, all main responsibilities will be transferred to June Wallace.&nbsp;<\/em><\/p>\n\n\n\n<p><em>We appreciate your understanding during this sensitive time.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please reach out to me if you have any questions or concerns.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Sincerely,<\/em><\/p>\n\n\n\n<p><em>Scott Morris<\/em><\/p>\n\n\n\n<p><em>Chief Human Resources Officer<\/em><\/p>\n\n\n\n<p><em>Allen &amp; Partners<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1JWb5vMuDOOnnufK8fgyxr8v8g2x9RePWxMggPQ_W-8s\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing an Employee Leaving Due to Gross Misconduct<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Gross misconduct is defined as a <strong>deliberate act or omission that substantially differs from the company\u2019s standards, policies, and values<\/strong>. Some examples include sexual harassment, theft, violence, and drug or alcohol abuse.&nbsp;<\/p>\n\n\n\n<p>Given that this is a grave matter, the employee\u2019s leaving announcement <strong>should be structured using a strictly formal tone and major discretion<\/strong>. Make sure to communicate that your company does not tolerate this kind of behavior and remind your staff that they are always encouraged to report any actions they deem inappropriate.<\/p>\n\n\n\n<h3 id=\"6-template-announcing-an-employee-leaving-for-an-external-job\" class=\"wp-block-heading\"><strong>#6: Template announcing an employee leaving for an external job<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Staff Resignation Announcement for Ashley Rogers<\/em><\/p>\n\n\n\n<p><em>Greetings,&nbsp;<\/em><\/p>\n\n\n\n<p><em>I am writing to let you know that Ashley Rogers has decided to move to an opportunity outside of Springtime Marketing. Her last working day will be November 17th.&nbsp;<\/em><\/p>\n\n\n\n<p><em>We are currently in the process of hiring for her role as Senior Copywriter. You can utilize the internal job board to apply or make a referral. Meanwhile, Isaac Reed and Ben Douglas will be taking over the majority of the tasks and responsibilities. Please refer to them with any questions or concerns.&nbsp;<\/em><\/p>\n\n\n\n<p><em>During her time with the company, Ashley has exhibited great dedication and commitment to her role. She has made significant contributions, including developing copy strategies for our biggest client and increasing their organic traffic by 50%.&nbsp;<\/em><\/p>\n\n\n\n<p><em>We have organized a farewell event in her honor that will take place on November 17th at 7 p.m. at the Clubhouse Cafe. Let me know if you will be able to attend by replying to this email.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please join me in thanking Ashley for all her hard work and wishing her success in her next role.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Kind Regards,&nbsp;<\/em><\/p>\n\n\n\n<p><em>Samantha Smith<\/em><\/p>\n\n\n\n<p><em>CEO<\/em><\/p>\n\n\n\n<p><em>Springtime Marketing<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1_gK0M9QogCpq3UJBLqOFsRoFen2yDrXdjkWmsY9hc8Y\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing an Employee Leaving for an External Job<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Employees come and go, and their new adventures should always be congratulated. When writing an employee resignation announcement to staff, you are free to incorporate any announcing style you see fit, but always include all important information.<\/p>\n\n\n\n<p>Nevertheless, reducing turnover and increasing the chances of employee returns is a major goal for influential leaders. A <a href=\"https:\/\/hbr.org\/2023\/03\/the-promise-and-risk-of-boomerang-employees\" target=\"_blank\" rel=\"noreferrer noopener\">Harvard Business Review article<\/a> shows that <strong>28% of \u201cnew hires\u201d were boomerang hires<\/strong> who had resigned within the last 36 months. This increases the importance of a positive employee departure and separating on good terms.<\/p>\n\n\n\n<h3 id=\"7-template-announcing-an-employee-leaving-for-an-internal-job\" class=\"wp-block-heading\"><strong>#7: Template announcing an employee leaving for an internal job<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Internal Transfer Announcement for Charlie Tucker<\/em><\/p>\n\n\n\n<p><em>Hello everyone,&nbsp;<\/em><\/p>\n\n\n\n<p><em>I am thrilled to announce that Charlie Tucker will be moving to our headquarters in Nashville as Chief Security Officer.&nbsp;<\/em><\/p>\n\n\n\n<p><em>He has been a part of IT Aid for over five years and has achieved many great things, such as developing and maintaining intrusion detection and prevention systems. Charlie will now be contributing his experience and knowledge to overseeing all security vulnerabilities.<\/em><\/p>\n\n\n\n<p><em>In the upcoming weeks, we will be looking to hire their replacement as a Security Engineer. In the meantime, their main tasks and responsibilities will be taken over by Maddison James. Please feel free to contact her with any work-related concerns.&nbsp;<\/em><\/p>\n\n\n\n<p><em>If you have any questions regarding this transition, please don\u2019t hesitate to reach out to Betty from our HR department or me.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please join me in congratulating Charlie and wishing him the best of luck!&nbsp;&nbsp;<\/em><\/p>\n\n\n\n<p><em>Best,&nbsp;<\/em><\/p>\n\n\n\n<p><em>Stacey Lawson<\/em><\/p>\n\n\n\n<p><em>Human Resources Manager<\/em><\/p>\n\n\n\n<p><em>IT Aid<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1nhEhCi7XjDWUpbfhtbHQWE78MYFlNLs0v6iv9cOHEp4\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing an Employee Leaving for an Internal Job<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Another great cause for celebration is an employee promotion. <strong>An informal or semi-formal tone of voice would be the most appropriate<\/strong> when announcing the transfer of a colleague to a higher position or a different department within the company.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>PUMBLE PRO TIP&nbsp;<\/strong><\/p>\n\n\n\n<p>You can learn more about how to craft an effective promotion announcement in the following thorough blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/promotion-announcement\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Write a Great Promotion Announcement (+ Examples and Templates)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"8-template-announcing-an-employee-leaving-to-retire\" class=\"wp-block-heading\"><strong>#8: Template announcing an employee leaving to retire<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Celebrating Sean Gomez\u2019s Retirement&nbsp;<\/em><\/p>\n\n\n\n<p><em>Dear Regal Motors staff,&nbsp;<\/em><\/p>\n\n\n\n<p><em>It is with a bittersweet feeling that I am writing to inform you that after 12 years at Regal Motors, Sean Gomez is retiring as of September 30th.<\/em><\/p>\n\n\n\n<p><em>Sean has been an integral part of our team as an Automotive Engineer and has made vast contributions towards our shared success, such as developing and producing our world-renowned vehicle subsystems.&nbsp;<\/em><\/p>\n\n\n\n<p><em>We will be hiring for this role, Automotive Engineer, in the upcoming weeks. For the time being, please refer all work-related questions and concerns to David Hickman, who will be temporarily taking over most responsibilities.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Employees are invited to our beloved Irish Pub on September 30th at 8 p.m. for a retirement celebration for Sean. For those of you who cannot attend in person, the event will also be virtual, and a link to our Pumble video call will be shared promptly.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please join me in thanking Sean for his loyalty and dedication over the years. We wish him all the best in his well-deserved retirement.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Warm Regards,&nbsp;<\/em><\/p>\n\n\n\n<p><em>Andy Clarkson<\/em><\/p>\n\n\n\n<p><em>CEO<\/em><\/p>\n\n\n\n<p><em>Regal Motors<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1UG16u7Ct0lSacZSae03w3BrYMqDdwdFxl1f9jb52FJM\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing an Employee Leaving to Retire<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>As we mentioned before, celebratory and positive reasons for employee departure, such as a long-awaited retirement, can be announced using a casual style. In these cases, <strong>it\u2019s important to highlight the employee\u2019s work and contributions<\/strong>, given that they are finishing off a long career and have likely dedicated many years to the company.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Celebrate retirements virtually with Pumble<\/a><\/p>\n\n\n\n<p>Our contributor, Volen Vulkov, shares his thoughts on the significance of properly recognizing leaving employees\u2019 efforts.<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov.jpeg\" alt=\"Volen Vulkov\" class=\"wp-image-10119\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov.jpeg 500w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov-300x300.jpeg 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov-150x150.jpeg 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Volen-Vulkov-12x12.jpeg 12w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cShare the person\u2019s accomplishments and their contribution to the team. It is essential to appreciate their input, as it not only honors the departing employee but also sends a positive message to the rest of the team about how their efforts and achievements are recognized.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>PUMBLE PRO TIP&nbsp;<\/strong><\/p>\n\n\n\n<p>Writing a good retirement employee leaving announcement comes after a successful retirement letter. If you are preparing for your well-deserved rest, learn how to first announce it to your employer.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/retirement-letter\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Write a Retirement Letter With Examples<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"9-template-announcing-the-manager-of-the-team-is-leaving\" class=\"wp-block-heading\"><strong>#9: Template announcing the manager of the team is leaving<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Resignation of Darcy Welsh<\/em><\/p>\n\n\n\n<p><em>Dear Team,&nbsp;<\/em><\/p>\n\n\n\n<p><em>I hope this email finds you well. I am here to let you know that your manager, Darcy Welsh, will be leaving Hint.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Her last day at the company will be December 4th, and her last working day is November 20th.<\/em><\/p>\n\n\n\n<p><em>I am sure you will all agree when I say that Darcy has been an amazing teammate and an honorable manager during her time here with us. It is with a bittersweet feeling that we say farewell to her to pursue a new opportunity outside our company.&nbsp;<\/em><\/p>\n\n\n\n<p><em>In the upcoming two weeks, we will be looking over performance evaluations and applications to promote someone from the team as the new manager. I hope you utilize this great opportunity.<\/em><\/p>\n\n\n\n<p><em>We will, of course, also be taking into consideration Darcy\u2019s recommendations. Please use the internal job board if you wish to apply for this position. We are not taking applications from people who do not already work at the company.<\/em><\/p>\n\n\n\n<p><em>In the meantime, please direct any work-related questions to me, and I will see to it that they are properly addressed.&nbsp;<\/em><\/p>\n\n\n\n<p><em>We will be celebrating Darcy and her great contributions to Hint with a farewell get-together at Limelight on November 20th at 6 p.m. I hope you are all available to join and express your appreciation to Darcy in person.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Best wishes,&nbsp;<\/em><\/p>\n\n\n\n<p><em>Ally Mayers<\/em><\/p>\n\n\n\n<p><em>CEO<\/em><\/p>\n\n\n\n<p><em>Hint<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/18kAmMp5EvFgwoH6TL1_QdDlsEgzHUFFlGmj1VgVYP60\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing the Manager of the Team Is Leaving<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Similarly to an employee leaving on short notice, <strong>the departure of a team manager can cause apprehension<\/strong>. Steer the narrative away from feelings of uncertainty and focus on the great values of the leaving employee. In addition, <strong>call attention to this being a good opportunity for an internal promotion<\/strong> for one of the team members.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>PUMBLE PRO TIP<\/strong><\/p>\n\n\n\n<p>If you are considering leaving your job, learn why and how you should craft an effective resignation letter to maintain good relations with your employer.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/learn\/communication\/resignation-letter-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Write a Resignation Letter (With Templates)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"10-template-announcing-to-a-client-that-an-employee-is-leaving\" class=\"wp-block-heading\"><strong>#10: Template announcing to a client that an employee is leaving<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Departure Announcement for Diana Goodwin<\/em><\/p>\n\n\n\n<p><em>Dear Emma,<\/em><\/p>\n\n\n\n<p><em>I am writing to inform you that Diana Goodwin will be departing from Buzz Advertising effective November 10th. Of course, we guarantee a painless changeover of all duties.<\/em><\/p>\n\n\n\n<p><em>We greatly appreciate Diana\u2019s contribution over the years and wish her lots of success in her future endeavors.&nbsp;<\/em><\/p>\n\n\n\n<p><em>To ensure a smooth transition, we have assigned Jeremy White to your account and the ongoing tasks and responsibilities. He has been with us for over three years and is an experienced account manager specializing in meticulous monitoring capabilities and increased customer satisfaction. He can be contacted via phone at +123456 or by email at jeremy@email.com.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Please do not hesitate to contact me with any questions or concerns, and thank you for your understanding.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Sincerely,&nbsp;<\/em><\/p>\n\n\n\n<p><em>Martin Lowery<\/em><\/p>\n\n\n\n<p><em>CEO&nbsp;<\/em><\/p>\n\n\n\n<p><em>Buzz Advertising<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/1FZZLJm8jzy7ryW1SL5dRCGn_E1Vf5pr8gjdI_DC-dVU\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing to a Client That an Employee Is Leaving<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Individuals outside of your organization, such as clients and collaborators, may be especially surprised when informed of employee departures. This is, of course, because they do not have insight into internal operations.&nbsp;<\/p>\n\n\n\n<p>Therefore, you can minimize the cause for worry by <strong>including details about the leaving employee\u2019s successor<\/strong>. This will give your clients confidence that their work will continue to be well-managed.&nbsp;<\/p>\n\n\n\n<p>When announcing an employee\u2019s departure, you can use Pumble\u2019s <a href=\"https:\/\/pumble.com\/guest-access\" target=\"_blank\" rel=\"noreferrer noopener\">guest access<\/a> feature to keep clients and external collaborators in the loop. By inviting them to relevant channels, you can ensure a smooth transition and allow them to stay informed about the changes.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>PUMBLE PRO TIP&nbsp;<\/strong><\/p>\n\n\n\n<p>Clear and proactive communication helps maintain strong client relationships. If you want to avoid misunderstandings and improve how you communicate with clients, check out our tips:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/mastering-effective-communication-building-client-relationships\/\" target=\"_blank\" rel=\"noreferrer noopener\">Sick of Client Misunderstandings? Improve How You Communicate With Them<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"11-template-announcing-an-employee-temporarily-leaving-for-maternity-leave\" class=\"wp-block-heading\"><strong>#11: Template announcing an employee temporarily leaving for maternity leave<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong><em>Subject<\/em><\/strong><em>: Temporary Farewell \u2013 Marissa Holden\u2019s Maternity Leave Announcement<\/em><\/p>\n\n\n\n<p><em>Dear All,&nbsp;<\/em><\/p>\n\n\n\n<p><em>We are pleased to announce that Marissa Holden will be taking her maternity leave starting December 1st. She expects to join us back on April 1st.<\/em><\/p>\n\n\n\n<p><em>While she is on leave, her job responsibilities will be managed by the following co-workers:<\/em><\/p>\n\n\n\n<p><em>\u2014 Chelsey Lowe \u2013 Taking over design for Arriton Furniture<\/em><\/p>\n\n\n\n<p><em>\u2014 Lucille Wall \u2013 Taking over design for My Land<\/em><\/p>\n\n\n\n<p><em>\u2014 Ryan Shepard \u2013 Taking over design for Cher Law Firm<\/em><\/p>\n\n\n\n<p><em>Please contact them for the relevant work.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Join me in wishing Marissa a healthy delivery and much luck with her newborn.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Best,<\/em><\/p>\n\n\n\n<p><em>Martha Petterson<\/em><\/p>\n\n\n\n<p><em>Human Resource Manager<\/em><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-ad2f72ca wp-block-group-is-layout-flex\">\n<a class=\"wp-block-custom-button-block-button custom_button\" href=\"https:\/\/docs.google.com\/document\/d\/11xhb_2gnRJ5LcU_mDvo4_3Y2nskTLgEuiQu-SI4JqeI\/copy?usp=sharing\" style=\"background-color:#673ab7;color:#ffffff\">Download the Template Announcing an Employee Temporarily Leaving for Maternity Leave<\/a>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Maternity leave is another great example of how <strong>employee departures should not always be associated with a negative connotation<\/strong>. In fact, it\u2019s the company\u2019s responsibility to shed a positive light on any employee\u2019s farewell.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>PUMBLE PRO TIP<\/strong><\/p>\n\n\n\n<p>For more tips, templates, and worksheets on good internal communication, check out the following blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/learn\/communication\/internal-communication-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">28 Internal Communication Message Templates and Worksheets<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Use Pumble to send clear and professional announcements<\/a><\/p>\n\n\n\n<h2 id=\"what-not-to-say-in-an-announcement-of-an-employee-departure\" class=\"wp-block-heading\">What NOT to say in an announcement of an employee departure<\/h2>\n\n\n\n<p>Some departures will be easier to announce than others, but you should always be careful and diplomatic in your messaging. Avoid harming the <a href=\"https:\/\/pumble.com\/blog\/how-to-improve-employee-experience\/\" target=\"_blank\" rel=\"noreferrer noopener\">employee experience<\/a> and preserve the bond of trust with your staff.<\/p>\n\n\n\n<p>There are a few things you should <strong>avoid saying and doing when announcing that an employee is leaving<\/strong>, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>DON\u2019T delay the announcement,<\/strong><\/li>\n\n\n\n<li><strong>DON\u2019T overshare without permission,&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>DON\u2019T announce internal position fulfillment without a proper heads-up,<\/strong><\/li>\n\n\n\n<li><strong>DON\u2019T use a blanket email, <\/strong>and<strong>&nbsp;<\/strong><\/li>\n\n\n\n<li><strong>DON\u2019T be unprepared for questions.<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Let\u2019s learn more about what you should steer clear of.&nbsp;<\/p>\n\n\n\n<h3 id=\"dont-delay-the-announcement\" class=\"wp-block-heading\">DON\u2019T delay the announcement<\/h3>\n\n\n\n<p>Word spreads fast, and people will find out about employee departures one way or another. The longer you wait to announce an employee&#8217;s departure, the more rumors are going to spread.&nbsp;<\/p>\n\n\n\n<p>So, strive to maintain authority by providing all necessary information promptly. <strong>Avoid uncertainty amongst coworkers<\/strong> by getting a head start on informing them about any relevant changes.&nbsp;We spoke to <a href=\"https:\/\/www.linkedin.com\/in\/jillbkatz\/\" target=\"_blank\" rel=\"noreferrer noopener\">Jill Katz<\/a>, a chief people officer, about the possible unwanted outcome of not properly informing employees of departures.<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"749\" height=\"749\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Jill-Katz-1.jpeg\" alt=\"Jill Katz\" class=\"wp-image-10134\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Jill-Katz-1.jpeg 749w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Jill-Katz-1-300x300.jpeg 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Jill-Katz-1-150x150.jpeg 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Jill-Katz-1-12x12.jpeg 12w\" sizes=\"auto, (max-width: 749px) 100vw, 749px\" \/><\/figure>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cWhen announcing a person\u2019s exit, a company has the opportunity to take ownership of a clear, controlled message, which is always better than allowing rumors to be created and circulated. Without hearing direct communication from leadership, it is natural for employees to swirl with curiosity and try to &#8220;fill in the blanks.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<h3 id=\"dont-overshare-without-permission\" class=\"wp-block-heading\">DON\u2019T overshare without permission<\/h3>\n\n\n\n<p>When an employee shares a new opportunity as the reason for leaving the company, you might find that to be an exciting new adventure and want to invite everyone to wish them the best of luck. However, <strong>you should always consult with the departing employee before sharing the cause for their resignation<\/strong>, whatever it may be.&nbsp;<\/p>\n\n\n\n<p>Respecting their privacy is crucial, especially when a layoff or unforeseen circumstances, such as an illness, causes their departure.&nbsp;<\/p>\n\n\n\n<p>Seasoned HR professional Keca Ward touches on this topic and how careful you have to be when sharing information.<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1.jpeg\" alt=\"Keca Ward\" class=\"wp-image-10120\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1.jpeg 800w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-300x300.jpeg 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-150x150.jpeg 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-768x768.jpeg 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Keca-Ward-1-12x12.jpeg 12w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cAvoid sharing negative or personal details about the departing employee, as well as making promises or predictions that can&#8217;t be guaranteed, such as future hiring plans or unverified reasons for the departure.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<h3 id=\"dont-announce-internal-position-fulfillment-without-a-proper-heads-up\" class=\"wp-block-heading\">DON\u2019T announce internal position fulfillment without a proper heads-up<\/h3>\n\n\n\n<p>If you plan to fill the leaving employee\u2019s position with another person already working at your company or assign most of the leaving employee\u2019s responsibilities over to someone else, <strong>make sure they are well-informed before your announcement<\/strong>.&nbsp;<\/p>\n\n\n\n<p>You want to discuss plans in a private conversation with whoever will take on the responsibility before you announce employee departure to a wider audience. <strong>This way, they will not be blindsided and will have an opportunity to revise the offer.<\/strong>&nbsp;<\/p>\n\n\n\n<h3 id=\"dont-use-a-blanket-email\" class=\"wp-block-heading\">DON\u2019T use a blanket email<\/h3>\n\n\n\n<p>A blanket email is a term used for when the same email is sent out to a mass audience. Copy and pasting general messaging of this sort can oftentimes come across as <strong>cold and unempathetic<\/strong>.<\/p>\n\n\n\n<p>Although you will be following helpful templates and examples, like the ones we listed above, it is advised to <strong>personalize them to fit your current situation<\/strong>. Make sure the announcement aligns with the company\u2019s tone and level of formality.&nbsp;<\/p>\n\n\n\n<p>Including details about the departing employee, heartfelt appreciation, and honest best wishes for the future, as we spoke about earlier in this article, will <strong>guarantee a sincere goodbye<\/strong>.&nbsp;<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Ditch mass emails \u2014 send announcements effectively with Pumble<\/a><\/p>\n\n\n\n<h3 id=\"dont-be-unprepared-for-questions\" class=\"wp-block-heading\">DON\u2019T be unprepared for questions<\/h3>\n\n\n\n<p>It\u2019s not uncommon for coworkers to require further explanation and have follow-up questions after your employee leaving announcement. So, <strong>you should always be prepared with answers<\/strong> while respecting the departing employee\u2019s privacy.&nbsp;<\/p>\n\n\n\n<p>Some <strong>common questions <\/strong>include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Did you try to retain the employee?<\/em><\/li>\n\n\n\n<li><em>Is the employee leaving because of new management practices?<\/em><\/li>\n\n\n\n<li><em>Where will the employee be working from now on?<\/em><\/li>\n\n\n\n<li><em>Will a replacement be hired? When?<\/em><\/li>\n\n\n\n<li><em>Are more layoffs planned?<\/em><\/li>\n<\/ul>\n\n\n\n<p><strong>Keep your answers as clear and concise as possible<\/strong>. If you are a team leader announcing an employee\u2019s departure, it would be best to <strong>advise the <\/strong><a href=\"https:\/\/pumble.com\/teams\/human-resources\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>human resources department<\/strong><\/a> beforehand to prepare for any questions you may receive.<\/p>\n\n\n\n\n<div class=\"banner banner-light pumble-gradient-templates\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">All-in-one digital HQ<\/span>\n        <p class=\"translation-block mt-1 mb-3\">A communication app for teams of all kinds. Discuss, share, and collaborate.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/solutions\" target=\"_blank\">Solutions<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Register<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"ensure-smooth-transitions-with-pumble-by-cake-com\" class=\"wp-block-heading\">Ensure smooth transitions with Pumble by CAKE.com<\/h2>\n\n\n\n<p>An informative employee leaving announcement helps <strong>ease concerns and allows your team to process the change<\/strong>.&nbsp;<\/p>\n\n\n\n<p>By presenting it thoughtfully, you:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Maintain transparency,&nbsp;<\/li>\n\n\n\n<li>Encourage open communication, and&nbsp;<\/li>\n\n\n\n<li>Foster a <a href=\"https:\/\/pumble.com\/blog\/positive-work-environment\/\" target=\"_blank\" rel=\"noreferrer noopener\">positive work environment<\/a>.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>As mentioned, choosing the right communication channel for the announcement is crucial. It reflects professionalism and shows respect for both the departing employee and the remaining staff.&nbsp;<\/p>\n\n\n\n<p><strong>Using a robust communication tool like <\/strong><a href=\"https:\/\/pumble.com\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Pumble<\/strong><\/a><strong> by <\/strong><a href=\"https:\/\/cake.com\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>CAKE.com<\/strong><\/a><strong> can significantly simplify this process<\/strong>. Whether sharing the announcement via a team channel or following up with a virtual meeting, Pumble provides the flexibility you need. With features like channels, <a href=\"https:\/\/pumble.com\/features\/direct-messages\" target=\"_blank\" rel=\"noreferrer noopener\">direct messages<\/a>, and <a href=\"https:\/\/pumble.com\/video-conferencing\" target=\"_blank\" rel=\"noreferrer noopener\">video conferencing<\/a>, Pumble ensures smooth transitions and maintains workplace harmony.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"930\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Channels-threads-and-DMs.png\" alt=\"Channels, threads, and DMs in Pumble, a team communication app\" class=\"wp-image-16654\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Channels-threads-and-DMs.png 1200w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Channels-threads-and-DMs-387x300.png 387w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Channels-threads-and-DMs-1110x860.png 1110w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Channels-threads-and-DMs-768x595.png 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/11\/Channels-threads-and-DMs-15x12.png 15w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Channels, threads, and DMs in Pumble, a team communication app<\/figcaption><\/figure>\n<\/div>\n\n\n<p>By leveraging Pumble\u2019s features, you can effectively communicate the departure and create an environment where employees feel valued, informed, and engaged during times of change.&nbsp;<\/p>\n\n\n\n<p><em>Smooth employee transitions start here.<\/em><\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Join Pumble by CAKE.com today<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to write a professional employee leaving announcement with expert tips and templates for any situation.<\/p>\n","protected":false},"author":33,"featured_media":16681,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"[]"},"categories":[8],"tags":[],"class_list":["post-10111","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-tips"],"acf":[],"_links":{"self":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/10111","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/users\/33"}],"replies":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/comments?post=10111"}],"version-history":[{"count":72,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/10111\/revisions"}],"predecessor-version":[{"id":23354,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/10111\/revisions\/23354"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/media\/16681"}],"wp:attachment":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/media?parent=10111"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/categories?post=10111"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/tags?post=10111"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}