{"id":4359,"date":"2022-06-20T13:34:20","date_gmt":"2022-06-20T13:34:20","guid":{"rendered":"https:\/\/pumble.com\/blog\/?p=4359"},"modified":"2023-12-08T00:00:00","modified_gmt":"2023-12-08T00:00:00","slug":"one-on-one-meeting","status":"publish","type":"post","link":"https:\/\/pumble.com\/blog\/one-on-one-meeting\/","title":{"rendered":"One-On-One Meeting Guide: Templates, Questions, and Expert Tips"},"content":{"rendered":"\n<p>Regular one-on-one meetings between managers and employees have become one of the key ways of maintaining maximum <a href=\"https:\/\/pumble.com\/blog\/employee-communication-and-engagement\/\" target=\"_blank\" rel=\"noreferrer noopener\">employee engagement<\/a> and performance.&nbsp;<\/p>\n\n\n\n<p>In fact, since 2020, there has been a <a href=\"https:\/\/pumble.com\/learn\/communication\/meeting-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">whopping 500% increase<\/a> in one-on-one meetings.<\/p>\n\n\n\n<p>Effective one-on-one meetings are especially significant for remote teams that rely on these meetings to maintain <a href=\"https:\/\/pumble.com\/blog\/connect-remote-team\/\" target=\"_blank\" rel=\"noreferrer noopener\">team connection<\/a> and provide optimum support.&nbsp;<\/p>\n\n\n\n<p>To help you ensure your team members and organization enjoy all the benefits of regular one-on-one meetings, we\u2019ve prepared a complete <a href=\"https:\/\/pumble.com\/blog\/how-to-run-effective-meetings\/\" target=\"_blank\" rel=\"noreferrer noopener\">guide on effective meetings<\/a> for both managers and employees.<\/p>\n\n\n\n<p>Let\u2019s dive in.<\/p>\n\n\n\n<ul class=\"wp-block-list key-takeaways\">\n<li>One-on-one meetings are recurring meetings between managers and individual employees.<\/li>\n\n\n\n<li>One-on-one meetings foster trust, open communication, and productivity in teams.<\/li>\n\n\n\n<li>Setting clear goals and tracking progress enhance one-on-one meeting outcomes.<\/li>\n\n\n\n<li>Active listening, flexibility, and open communication are key to effective 1-on-1 meetings.<\/li>\n\n\n\n<li>Both managers and employees need to actively participate and prepare for 1-on-1s to make them effective.<\/li>\n<\/ul>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-landing-4\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Hold your meetings on Pumble<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Simplify team communication and collaborate more effectively. Try Pumble by CAKE.com.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-4@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-4.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"what-are-one-on-one-meetings\" class=\"wp-block-heading\">What are one-on-one meetings?<\/h2>\n\n\n\n<p><strong>One-on-one meetings are regular meetings between a manager and an individual team member.<\/strong>&nbsp;<\/p>\n\n\n\n<p>They are used to:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Give feedback,&nbsp;<\/li>\n\n\n\n<li>Discuss the workload,&nbsp;<\/li>\n\n\n\n<li>Stay updated, and&nbsp;<\/li>\n\n\n\n<li>Talk about any issues.<\/li>\n<\/ul>\n\n\n\n<p>One-on-one meetings can also happen between coaches, peers, or mentors.<\/p>\n\n\n\n<p>One-on-one meetings are becoming more frequent, according to Pumble\u2019s Meeting statistics:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>64% of professionals report attending weekly 1:1s, while&nbsp;<\/li>\n\n\n\n<li>21% say they have one-on-one meetings every two weeks.<\/li>\n<\/ul>\n\n\n\n<p>This kind of meeting is most commonly conducted in person or via <a href=\"https:\/\/pumble.com\/video-conferencing\" target=\"_blank\" rel=\"noreferrer noopener\">video conferencing<\/a> platforms, depending on the organization\u2019s work model. In-office and hybrid teams will more likely organize these in person, while remote and <a href=\"https:\/\/pumble.com\/blog\/remote-first-culture\/\" target=\"_blank\" rel=\"noreferrer noopener\">remote-first organizations<\/a> will schedule video conference calls.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Need a video conferencing tool? Try Pumble<\/a><\/p>\n\n\n\n<h2 id=\"what-is-the-importance-of-1-on-1-meetings\" class=\"wp-block-heading\">What is the importance of 1-on-1 meetings?<\/h2>\n\n\n\n<p>One-on-one meetings provide a space for <strong>more open and<\/strong> <strong>in-depth discussions and feedback sessions between managers and their team members<\/strong>.<\/p>\n\n\n\n<p>A Lead Talent Attraction Partner at Southern New Hampshire University, <a href=\"https:\/\/www.linkedin.com\/in\/marykrull\/\" target=\"_blank\" rel=\"noreferrer noopener\">Mary Krull<\/a>, believes that one-on-one meetings are an important tool to build relationships between leaders and team members:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png\" alt=\"Mary Krull\" class=\"wp-image-10820\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cIt is important for a leader to get to know their employees on an individual level. This personal interaction will help you as a leader understand where the employee is coming from, their perspectives, and a way to build trust.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Other then <a href=\"https:\/\/pumble.com\/blog\/building-trust-in-virtual-teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">developing trust<\/a>, 1-on-1s play an important role in other key areas for the employer, manager, and organizational success:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>One-on-one meetings <\/strong><a href=\"https:\/\/pumble.com\/blog\/remote-worker-employee-experience\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>improve employee experience<\/strong><\/a> \u2014 Constructive feedback from managers is key to positive employee experience \u2014 employees who receive regular feedback are <a href=\"https:\/\/pumble.com\/learn\/communication\/communication-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">17% less likely to feel stressed<\/a>.<\/li>\n\n\n\n<li><strong>One-on-one meetings increase <\/strong><a href=\"https:\/\/pumble.com\/blog\/productive-remote-work\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>employee productivity<\/strong><\/a><strong> and performance<\/strong> \u2014 By reducing blockers and solving issues, effective one-on-one meetings help employees perform better in their roles. In fact, <a href=\"https:\/\/www.quantumworkplace.com\/ebooks\/one-on-one-meeting-questions-topics\" target=\"_blank\" rel=\"noreferrer noopener\">Quantum Workplace finds<\/a> that regular one-on-one meetings are a common practice in 55% of highly engaged companies.&nbsp;<\/li>\n\n\n\n<li><strong>One-on-one meetings improve communication<\/strong> \u2014 Effective teams rely on <a href=\"https:\/\/pumble.com\/blog\/transparent-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">transparent communication<\/a>, regular updates, and adjusting to diverse <a href=\"https:\/\/pumble.com\/learn\/communication\/communication-styles\/\" target=\"_blank\" rel=\"noreferrer noopener\">communication styles<\/a>, all of which are key components of successful one-on-one meeting practice.&nbsp;<\/li>\n\n\n\n<li><strong>One-on-one meetings <\/strong><a href=\"https:\/\/pumble.com\/blog\/work-from-home-accountability\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>enhance accountability<\/strong><\/a> \u2014 By setting clear expectations and responsibilities with employees from the start, organizations encourage a more driven and accountable workforce.&nbsp;<\/li>\n\n\n\n<li><strong>One-on-one meetings help employees better align with the company\u2019s purpose and mission<\/strong> \u2014 Regular one-on-one meetings help remind employees how the day-to-day work they perform connects to the overarching mission of the organization.&nbsp;&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-landing-3\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Boost team productivity<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Boost teamwork and simplify communication by switching your team to Pumble.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-bottom \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-3@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-3.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"how-to-prepare-for-a-one-on-one-meeting\" class=\"wp-block-heading\">How to prepare for a one-on-one meeting?<\/h2>\n\n\n\n<p>Whether you\u2019re the manager or the team member in the one-on-one meeting, there are a few things you can do to prepare for it.&nbsp;<\/p>\n\n\n\n<p>As practicing lawyer, executive leadership coach, and business consultant, <a href=\"https:\/\/www.linkedin.com\/in\/dianechernoffrosen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Dr. Diane Rosen<\/a>, shared with us, preparation is key for successful one-on-one meetings:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen.png\" alt=\"Diane Rosen\" class=\"wp-image-10822\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cAs with any meeting, <\/em><strong><em>have a plan<\/em><\/strong><em>.<\/em><\/p>\n\n\n\n<p><em>If the meeting relates to a specific topic, be prepared with questions or relevant information. If it is a feedback meeting, the feedback giver should have clear, direct, actionable feedback, and the feedback receiver should go in with an open mind and willingness to hear it.&nbsp;<\/em><\/p>\n\n\n\n<p><em>In other meetings, someone may have a specific ask. Again, be prepared with the information needed to support that ask. Whatever the nature of the meeting, prepare, prepare, prepare so that you are ready to engage in the conversation.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:17px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Mary Krull also highlights <strong>reviewing previous notes and tracking progress<\/strong> as an essential part of preparing for one-on-ones:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png\" alt=\"Mary Krull\" class=\"wp-image-10820\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201c<\/em><strong><em>Review notes and employee progress<\/em><\/strong><em>. Managers should go into 1:1 meetings with information about the current progress of that employee. You can do this by reviewing notes from previous meetings, progress on current projects, etc.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>So, <strong>having a clear understanding of what the meeting will be about<\/strong> and <strong>preparing for the potential points of discussion<\/strong> is of the utmost importance for an effective meeting.<\/p>\n\n\n\n<p>For specific advice on how to make one-on-one meetings more effective as managers or team members, keep reading.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Prepare for your meetings on Pumble<\/a><\/p>\n\n\n\n<h2 id=\"how-to-improve-one-on-one-meetings\" class=\"wp-block-heading\">How to improve one-on-one meetings?<\/h2>\n\n\n\n<p>To improve one-on-one meetings, our experts believe you need to be ready to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Actively listen<\/strong>,<\/li>\n\n\n\n<li><strong>Be flexible<\/strong>, and<\/li>\n\n\n\n<li><strong>Openly communicate<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>Dr. Rosen believes that <a href=\"https:\/\/pumble.com\/learn\/communication\/active-listening\/\" target=\"_blank\" rel=\"noreferrer noopener\">active listening<\/a> will improve your communication in one-on-one meetings:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen.png\" alt=\"Diane Rosen\" class=\"wp-image-10822\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cFocus on active listening. This means listening to learn, not just to reply, and paying attention not only to the words, but body language, volume\/tone\/cadence of speech, etc.&nbsp;<\/em><\/p>\n\n\n\n<p><em>By really attending to what the other person is expressing, you get many clues and insights into what they intend to communicate. Does their behavior match the words? Are they engaged in the conversation?\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:14px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>You also need to be able to go with the flow to better understand and communicate with the other person, Dr. Rosen adds:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen.png\" alt=\"Diane Rosen\" class=\"wp-image-10822\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Diane-Rosen-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cBe ready to pivot. If the conversation takes a different direction than expected, be flexible and go with the flow.<\/em><\/p>\n\n\n\n<p><em>If you don\u2019t get a chance to make all your points, schedule another meeting.<\/em><\/p>\n\n\n\n<p><em>If the way the conversation goes suggests that your points are not being taken well or are a dead end, be willing to move on.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Mary Krull believes that open, <a href=\"https:\/\/pumble.com\/blog\/two-way-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">two-way communication<\/a> is the way to go if you want to improve your one-on-one meetings:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png\" alt=\"Mary Krull\" class=\"wp-image-10820\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em><em>\u201cEncourage open communication. The manager and employee should both feel empowered and comfortable expressing themselves. You want the meetings to be a place where two-way communication can take place, and you can do this through creating a collaborative environment with the employee to foster that communication.\u201d<\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<h2 id=\"a-managers-guide-to-effective-one-on-one-meetings\" class=\"wp-block-heading\">A manager\u2019s guide to effective one-on-one meetings<\/h2>\n\n\n\n<p>Except for the first one-on-one meeting, the manager\u2019s role in these meetings is to support their direct reports rather than dominate the conversation.&nbsp;<\/p>\n\n\n\n<p>However, there are still several important tips managers need to keep in mind when organizing and conducting successful one-on-one meetings.<\/p>\n\n\n\n<h3 id=\"tip-1-create-a-meeting-cadence\" class=\"wp-block-heading\">Tip #1: Create a meeting cadence<\/h3>\n\n\n\n<p>Consider scheduling recurring one-on-one meetings in your calendars. This practice will help make these meetings a part of the regular work process, instead of adding to the consistent stream of interruptions.&nbsp;<\/p>\n\n\n\n<p>It\u2019s also best to experiment with the frequency of these meetings in the beginning \u2014 until you find what works best for you and your team.&nbsp;<\/p>\n\n\n\n<p>The meeting cadence also largely depends on the size and structure of your team, and their expectations and level of experience.&nbsp;<\/p>\n\n\n\n<p>For example, junior-level employees will in most cases require more guidance, feedback, and support \u2014 especially in their first months.&nbsp;<\/p>\n\n\n\n<p>Therefore, it would be ideal to customize these schedules based on the said factors.<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-landing-2\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Meetings made easy<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Empower your team and boost productivity in real time. Try Pumble by CAKE.com.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-2@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-2.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>If you want to learn more about meeting cadences and how to set the right one for your one-on-one meetings, read our blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/meeting-cadence\/\" target=\"_blank\" rel=\"noreferrer noopener\">What is a meeting cadence and how to set the right one for your team<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"tip-2-get-in-the-right-frame-of-mind\" class=\"wp-block-heading\">Tip #2: Get in the right frame of mind<\/h3>\n\n\n\n<p>One-on-ones are meant to be a space where you get to connect on a more meaningful level with your team members.&nbsp;<\/p>\n\n\n\n<p>A positive attitude is critical in creating the best possible atmosphere where you both are fully present, engaged, and ready to openly share.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s how to maintain a positive tone throughout the meeting:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Start on a positive note <\/strong>by sharing a win or congratulating a team member on their most recent accomplishment. This will help set a positive tone for the meeting and later allow for more open discussions about the challenges and potential issues.<\/li>\n\n\n\n<li><strong>Keep your ego in check<\/strong> to be able to hear and acknowledge any feedback your employees give you. Be mindful of how you approach potential criticism and remember that you\u2019re role-modeling the behavior of your team members.&nbsp;<\/li>\n\n\n\n<li><strong>Don\u2019t forget to express gratitude<\/strong>. <a href=\"https:\/\/pumble.com\/blog\/say-thank-you-professionally\/\" target=\"_blank\" rel=\"noreferrer noopener\">Saying \u2018<em>Thank you<\/em>\u2019<\/a> is one of the simplest, yet so commonly overlooked ways to show appreciation and professionalism \u2014 and, it\u2019s a great way to end any interaction on a positive note.&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 id=\"tip-3-prepare-a-one-to-one-meeting-agenda\" class=\"wp-block-heading\">Tip #3: Prepare a one-to-one meeting agenda<\/h3>\n\n\n\n<p>Although usually less formal, one-on-one meetings don\u2019t allow plenty of room for <em>winging it<\/em> if you want them to bring value.&nbsp;<\/p>\n\n\n\n<p>To avoid letting an important topic slip, or having to improvise on the spot, consider preparing discussion points and questions you\u2019d like to cover ahead of time.&nbsp;<\/p>\n\n\n\n<p>So, prepare a plan \u2014 but, at the same time, remember to allow for flexibility in case you go over the estimated time on some topics and need to move other topics to your next meeting.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"1070\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-template-for-managers-min.png\" alt=\"One on one meeting template for managers-min\" class=\"wp-image-13771\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-template-for-managers-min.png 1200w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-template-for-managers-min-300x268.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-template-for-managers-min-1024x913.png 1024w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-template-for-managers-min-768x685.png 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-template-for-managers-min-13x12.png 13w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">One on one meeting template for managers\n<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/docs.google.com\/document\/d\/1rzb9ai7Jf01IBEx4TxavWY_qqV9ybVQrVqXphKAx8ng\/copy\" target=\"_blank\" rel=\"noreferrer noopener\">Download the free 1:1 Meeting template or managers<\/a><\/p>\n\n\n\n<p>You can use this template as an inspiration for the talking points in your next one-on-one meeting, along with the question ideas we provide later in this article.&nbsp;<\/p>\n\n\n\n<p>Or, you can collaborate with your direct reports and customize the meeting items according to your specific agenda points.<\/p>\n\n\n\n<h3 id=\"tip-4-be-supportive\" class=\"wp-block-heading\">Tip #4: Be supportive<\/h3>\n\n\n\n<p>As a manager, you should treat one-on-one meetings as a learning opportunity.&nbsp;<\/p>\n\n\n\n<p>Employees come to these meetings expecting support and guidance, so be ready to turn your active listening mode on.&nbsp;<\/p>\n\n\n\n<p>Find the right balance between listening and jumping in with additional questions and instructions when there\u2019s an issue to be solved.&nbsp;<\/p>\n\n\n\n<p>As Mary Krull shared, active listening skills are a top priority for managers:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png\" alt=\"Mary Krull\" class=\"wp-image-10820\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cBe an active listener. This is a top priority for managers. A 1:1 is not productive if the manager does all the talking. Fully concentrate on what the employee is saying, and check for your understanding and theirs. Respond intently, and ask open-ended questions to foster an engaging conversation.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>In addition to showing support to your direct reports, you can learn a lot about your team\u2019s engagement, performance, motivation, and dynamics during these meetings.&nbsp;<\/p>\n\n\n\n<p>Also, when giving feedback, remember to provide enough context and try to always stay honest.&nbsp;<\/p>\n\n\n\n<p>Krull highlights the importance of <a href=\"https:\/\/pumble.com\/blog\/employee-recognition\/\" target=\"_blank\" rel=\"noreferrer noopener\">providing employee recognition<\/a> when giving feedback:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png\" alt=\"Mary Krull\" class=\"wp-image-10820\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/Mary-Krull-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cEnsure that feedback that is being provided is specific, timely, and constructive. Don\u2019t forget to also recognize the employee often. Oftentimes, managers only mention things the employee can do better, and forget to recognize when the employee is doing well.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:18px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Most effective one-on-one meetings are built on trust and open communication.<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-landing-1\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Simplify work with Pumble<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Strengthen your team. Try Pumble, the all-in-one communication app.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-stretch \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>For more actionable tips on how to give constructive feedback in a remote setting, be sure to check out our guide on the subject:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/remote-constructive-feedback\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to give constructive feedback when working remotely<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"tip-5-be-mindful-of-nonverbal-signs\" class=\"wp-block-heading\">Tip #5: Be mindful of nonverbal signs<\/h3>\n\n\n\n<p>When looking to improve the effectiveness of your one-on-one meetings, be mindful of the messages you\u2019re conveying with your body language.&nbsp;<\/p>\n\n\n\n<p>Your posture, facial expressions, gaze, and gestures all tell a story. Ensure it matches your intention to be present, supportive, and engaged in the conversation.&nbsp;<\/p>\n\n\n\n<p>Try to master the art of <a href=\"https:\/\/pumble.com\/blog\/body-language-virtual-meetings\/\" target=\"_blank\" rel=\"noreferrer noopener\">body language, even in virtual meetings<\/a>, to make sure you\u2019re sending the right message.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Learning about the nuances of body language will also help you understand how to read the body language of your team members.&nbsp;<\/p>\n\n\n\n<p>Whether you\u2019re meeting them in person or via <a href=\"https:\/\/pumble.com\/help\/using-pumble\/calls-and-meetings\/make-calls\/\" target=\"_blank\" rel=\"noreferrer noopener\">video calls in Pumble<\/a> by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a>, you\u2019ll get a better insight into your direct reports\u2019 real thoughts and feelings by paying attention to their nonverbal cues.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1176\" height=\"662\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-Pumble.png\" alt=\"One-on-one meeting Pumble\" class=\"wp-image-10819\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-Pumble.png 1176w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-Pumble-300x169.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-Pumble-1024x576.png 1024w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-Pumble-768x432.png 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2022\/06\/One-on-one-meeting-Pumble-18x10.png 18w\" sizes=\"auto, (max-width: 1176px) 100vw, 1176px\" \/><figcaption class=\"wp-element-caption\">One-on-one meeting <em>in Pumble, a team communication app<\/em><\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/video-conferencing\" target=\"_blank\" rel=\"noreferrer noopener\">Explore Pumble&#8217;s Video Conferencing<\/a><\/p>\n\n\n\n<h3 id=\"questions-to-ask-in-a-one-on-one-meeting-for-managers\" class=\"wp-block-heading\">Questions to ask in a one-on-one meeting (for managers)<\/h3>\n\n\n\n<p>Depending on your one-on-one meeting agenda, you can compile a list of questions to ask your direct reports.&nbsp;<\/p>\n\n\n\n<p>Here are some examples in several categories to use for inspiration.&nbsp;<\/p>\n\n\n\n<h4 id=\"questions-for-a-first-one-on-one-meeting\" class=\"wp-block-heading\">Questions for a first one-on-one meeting<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>How\u2019s the first week been so far?<\/em><\/li>\n\n\n\n<li><em>Do you need more information or resources?<\/em><\/li>\n\n\n\n<li><em>How can I help you settle in and ensure next week is successful for you?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Have you managed to connect with and integrate into the team? Are there any challenges I can help you with in this regard?<\/em><\/li>\n\n\n\n<li><em>Are you more of an independent worker, or do you prefer to collaborate with others?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What are your expectations from me?<\/em><\/li>\n\n\n\n<li><em>What is your preferred style and method of communication?&nbsp;<\/em><\/li>\n\n\n\n<li><em>How do you like to receive feedback?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What makes you feel appreciated at work?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What are your goals for the next period? How can I support you in achieving these goals?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"check-in-questions\" class=\"wp-block-heading\">Check-in questions<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>What are some points you\u2019d like to talk about?<\/em><\/li>\n\n\n\n<li><em>What were some of the challenges\/wins in the last week\/month you\u2019d like to share?<\/em><\/li>\n\n\n\n<li><em>What were some of your major priorities?<\/em><\/li>\n\n\n\n<li><em>What will you focus on more from now until our next meeting?<\/em><\/li>\n\n\n\n<li><em>What can I help you with in the future?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-work-habits-and-employee-performance\" class=\"wp-block-heading\">Questions about work habits and employee performance&nbsp;<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>How is the project you\u2019re currently working on going?<\/em><\/li>\n\n\n\n<li><em>What are your top priorities at the moment?<\/em><\/li>\n\n\n\n<li><em>How do you like to organize your work day?<\/em><\/li>\n\n\n\n<li><em>What part of the day do you feel most productive?<\/em><\/li>\n\n\n\n<li><em>How do you track your productivity?<\/em><\/li>\n\n\n\n<li><em>Is there anything you\u2019d like to spend more\/less time on?&nbsp;<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-team-dynamics-and-collaboration\" class=\"wp-block-heading\">Questions about team dynamics and collaboration<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>Do you think we work well as a team?<\/em><\/li>\n\n\n\n<li><em>Is there anything we could do to be more in sync?<\/em><\/li>\n\n\n\n<li><em>Have you helped a teammate or received help from a teammate over the last week\/month?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Has [new team member] integrated well into the team?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>For more on how to help your team collaborate more effectively, visit our ultimate guide and get the best strategies:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/learn\/collaboration\/5-strategies-for-effective-team-collaboration\/\" target=\"_blank\" rel=\"noreferrer noopener\">5 Strategies for effective team collaboration<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h4 id=\"questions-about-employee-engagement\" class=\"wp-block-heading\">Questions about employee engagement<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>How happy are you at work?<\/em><\/li>\n\n\n\n<li><em>Is there something I could do to improve your happiness level at work?<\/em><\/li>\n\n\n\n<li><em>Did your job meet the expectations you had upon starting?<\/em><\/li>\n\n\n\n<li><em>Do you get to use your strengths often at work?<\/em><\/li>\n\n\n\n<li><em>What situations\/achievements\/goals\/projects at work made you the happiest recently?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-any-challenges-and-concerns\" class=\"wp-block-heading\">Questions about any challenges and concerns<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>Are there any blockers or issues that prevent you from performing your best at the moment?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Is there any aspect of your job you need more resources on?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What caused the most stress for you recently at work? Is there anything I can do to help prevent that?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Is there any aspect of your job you need more clarity\/information on?&nbsp;<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-professional-development-goals\" class=\"wp-block-heading\">Questions about professional development goals<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>Do you feel you\u2019re moving forward in your career?<\/em><\/li>\n\n\n\n<li><em>What are your key long-term professional goals?&nbsp;<\/em><\/li>\n\n\n\n<li><em>How does the work you do here align with these goals?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"manager-feedback-questions\" class=\"wp-block-heading\">Manager feedback questions<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>What is something I should do more\/less to improve my management style?<\/em><\/li>\n\n\n\n<li><em>Would you like more\/less guidance from me?<\/em><\/li>\n\n\n\n<li><em>Is there anything I\u2019m not addressing that you think I should focus on more?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What do you like about my management style? What would you change if you were in my shoes?<\/em><\/li>\n\n\n\n<li><em>Is there something you think I should delegate to someone else on the team?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Is there something I could do to improve how we work together?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-features\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Your business messaging tool<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Reinforce your team. Choose how you communicate. Try Pumble.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"an-employees-guide-to-effective-one-on-one-meetings\" class=\"wp-block-heading\">An employee\u2019s guide to effective one-on-one meetings<\/h2>\n\n\n\n<p>As an employee, your role in one-on-one meetings is to use this time with your manager to get detailed feedback and guidance.&nbsp;<\/p>\n\n\n\n<p>To help you maximize this time with your team leader, here are some actionable tips on how to have successful one-on-one meetings as an employee.&nbsp;<\/p>\n\n\n\n<h3 id=\"tip-1-volunteer-to-collaborate-on-the-one-to-one-meeting-agenda\" class=\"wp-block-heading\">Tip #1: Volunteer to collaborate on the one-to-one meeting agenda<\/h3>\n\n\n\n<p>First things first \u2014 show initiative early on in the process.&nbsp;<\/p>\n\n\n\n<p>By signing up to collaborate with your manager on the agenda, you\u2019re demonstrating a proactive mindset and ensuring you are setting clear expectations with your manager.&nbsp;<\/p>\n\n\n\n<p>You can create a shared document and write down key discussion points you\u2019d like to cover during a meeting.&nbsp;<\/p>\n\n\n\n<p>Having both parties on the same page regarding key discussion points gives you both a better chance to prepare your questions and answers and have a more productive meeting overall.&nbsp;<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Give your collaboration a boost with Pumble<\/a><\/p>\n\n\n\n<h3 id=\"tip-2-drive-the-conversation\" class=\"wp-block-heading\">Tip #2: Drive the conversation<\/h3>\n\n\n\n<p>Ever left a team meeting wishing you had more time to receive proper feedback on that one project that\u2019s been slowing you down for days?&nbsp;<\/p>\n\n\n\n<p>One-on-one meetings are designed for you to express any work-related issue and gain more clarity and guidance.&nbsp;<\/p>\n\n\n\n<p>So, don\u2019t be afraid to do most of the talking. <strong>It is expected that you assume a more active role<\/strong> during one-on-one meetings.&nbsp;<\/p>\n\n\n\n<p>Your manager isn\u2019t a mind reader, so don\u2019t risk leaving out any important issue that they might have not noticed or addressed. It\u2019s your responsibility to utilize this time to solicit any feedback or advice and clear any misunderstandings.&nbsp;<\/p>\n\n\n\n<h3 id=\"tip-3-make-your-managers-job-easier\" class=\"wp-block-heading\">Tip #3: Make your manager\u2019s job easier<\/h3>\n\n\n\n<p>\u200b\u200bAnother important aspect of creating a more effective one-on-one meeting environment is to do your part in creating better understanding through <a href=\"https:\/\/pumble.com\/learn\/communication\/effective-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">effective communication<\/a>.&nbsp;<\/p>\n\n\n\n<p>More specifically \u2014 learn about your superior\u2019s leadership and <a href=\"https:\/\/pumble.com\/blog\/communication-styles-for-leaders\/\" target=\"_blank\" rel=\"noreferrer noopener\">communication style<\/a> and try to adjust yours accordingly.&nbsp;<\/p>\n\n\n\n<p>For example, if your manager leans more toward a personal communication style, you can build a better understanding if you show more interest in getting to know them as a person and engaging in some small talk in the beginning.&nbsp;<\/p>\n\n\n\n<p>You can also show more empathy and acknowledge their role in <a href=\"https:\/\/pumble.com\/blog\/psychological-safety\/\" target=\"_blank\" rel=\"noreferrer noopener\">building a psychologically safe space<\/a> for your team.&nbsp;<\/p>\n\n\n\n<p>Another way you can make your manager\u2019s job easier is to let them know what areas you need their help with.&nbsp;<\/p>\n\n\n\n<p>In a way, you need to guide your manager in the right direction to help them guide you.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>If you\u2019re unsure which leadership style your manager employs, read our blog post to find out more about leadership styles and how managers use different styles in their approach to management:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/leadership-styles\/\" target=\"_blank\" rel=\"noreferrer noopener\">12 Leadership Styles Explained: Learn How to Find Yours<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"tip-4-be-specific-when-giving-and-soliciting-feedback\" class=\"wp-block-heading\">Tip #4: Be specific when giving and soliciting feedback<\/h3>\n\n\n\n<p>This is not a place to beat around the bush. The purpose of one-on-one meetings is ultimately to get clear directions on all areas of improvement. So, make sure to leave out vague and generic questions and answers that won\u2019t bring any results.&nbsp;<\/p>\n\n\n\n<p>Ideally, your manager will ask for your feedback on their management style. But, even if they don\u2019t explicitly ask, it\u2019s your responsibility to give constructive and specific feedback during one-on-one meetings.&nbsp;<\/p>\n\n\n\n<p>For example, instead of saying you\u2019re happy with the way they manage the team, point out the specific method they use that you like or dislike, or the situation where this was reflected the most to better illustrate your point.&nbsp;&nbsp;<\/p>\n\n\n\n<p>At the same time, be specific when asking for feedback yourself.&nbsp;<\/p>\n\n\n\n<p>Instead of asking for a generalized overview of your performance, ask about the specific project, or specific areas you need to improve on, for example.&nbsp;<\/p>\n\n\n\n<p>Finally, don\u2019t forget to record the feedback you receive and make a plan on how to act on it.&nbsp;<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-features\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Make communication easier<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Simplify team communication and collaborate more effectively. Try Pumble by CAKE.com.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h3 id=\"tip-5-mind-how-you-show-up-on-screen\" class=\"wp-block-heading\">Tip #5: Mind how you show up on screen<\/h3>\n\n\n\n<p>Whether your organization operates fully remotely or within a hybrid model, chances are most of your meetings are done over a video collaboration app.&nbsp;<\/p>\n\n\n\n<p>This is where framing and body language become crucial to how you are perceived by other participants.&nbsp;<\/p>\n\n\n\n<p>In the case of one-on-one meetings, you\u2019ll want to put your best foot forward and show up as an engaged and fully focused professional.&nbsp;<\/p>\n\n\n\n<p>Here are some tips on how to look professional in a virtual one-on-one meeting:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Mind your posture<\/strong>. Always sit up straight closer to the edge of your seat, with your feet on the ground.&nbsp;<\/li>\n\n\n\n<li><strong>Fill the frame<\/strong>. Set the camera so that you appear centered on the screen, and neither too distant nor uncomfortably close.&nbsp;<\/li>\n\n\n\n<li><strong>Be mindful of your facial expressions<\/strong>. A smile is very much appreciated, but yawning, staring, and frowning are to be avoided at all costs.<\/li>\n\n\n\n<li><strong>Create a professional setup<\/strong>. Remove any distractions from your desk to stay fully present. Tidy up your room or your office, or set an appropriate background on your conference tool. Also, it is always a good idea to dress at least semi-professionally.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"questions-to-ask-in-a-one-on-one-meeting-for-employees\" class=\"wp-block-heading\">Questions to ask in a one-on-one meeting (for employees)<\/h3>\n\n\n\n<p>As an employee, you share the responsibility of conducting effective and productive one-on-one meetings.&nbsp;<\/p>\n\n\n\n<p>Here are some questions you can ask in one-on-ones with your manager to make the experience more comfortable and productive.<\/p>\n\n\n\n<h4 id=\"questions-to-ask-in-a-first-one-on-one-meeting\" class=\"wp-block-heading\">Questions to ask in a first one-on-one meeting<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>What were some of the most valuable resources you used to improve your skills?&nbsp;<\/em><\/li>\n\n\n\n<li><em>When\u2019s the best time to get feedback on my work?<\/em><\/li>\n\n\n\n<li><em>What are your preferred methods of receiving feedback?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What resources do you think I could benefit the most from?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What are your expectations from me in the first week\/month\/year?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What are some skills and manners of working you find most valuable for employees to achieve success in this position?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What is your management method and preferred communication style?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What can I do to help improve our team performance?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-manager-expectations\" class=\"wp-block-heading\">Questions about manager expectations<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>What do you think about my work so far?<\/em><\/li>\n\n\n\n<li><em>What are some of the things I\u2019m doing well?<\/em><\/li>\n\n\n\n<li><em>Is there anything I need to change\/do more\/less of?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Do you have any advice on how to go about implementing these changes?&nbsp;&nbsp;<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-roadblocks\" class=\"wp-block-heading\">Questions about roadblocks<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>Can you suggest additional resources for improving [skill X]?&nbsp;<\/em><\/li>\n\n\n\n<li><em>I\u2019ve been experiencing challenges integrating with [team Y] from our department. Can you facilitate an introduction or collaboration opportunity?&nbsp;&nbsp;<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-goals-and-plans\" class=\"wp-block-heading\">Questions about goals and plans<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>What are some areas I need to improve to do better at my job?<\/em><\/li>\n\n\n\n<li><em>Which skills do I need to work on to advance in my career?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What do you think are my main strengths and weaknesses?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Have you noticed any potential areas of improvement I could work on?<\/em><\/li>\n\n\n\n<li><em>Where do you see my role evolving in the future?&nbsp;<\/em><\/li>\n\n\n\n<li><em>How can I improve my skills?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h4 id=\"questions-about-collaboration-team-dynamics\" class=\"wp-block-heading\">Questions about collaboration\/team dynamics<\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<ul class=\"wp-block-list\">\n<li><em>How can I help the team more effectively?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Which teammate do I need to develop a better relationship with?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What are our main goals and priorities for the team? How can I help in achieving these?<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h2 id=\"have-frequent-purposeful-and-structured-one-on-one-meetings-over-pumble-by-cake-com\" class=\"wp-block-heading\">Have frequent, purposeful, and structured one-on-one meetings over Pumble by CAKE.com<\/h2>\n\n\n\n<p>One-on-one meetings play a critical role in developing a <strong>productive, engaged, and happy workforce<\/strong>.&nbsp;<\/p>\n\n\n\n<p>However, when not organized and conducted in the right way, these meetings can only add to the overall meeting overload without creating any tangible value.<\/p>\n\n\n\n<p>One of the most important factors you need to consider when planning your one-on-one meetings is the platform you\u2019re going to use when conducting them.<\/p>\n\n\n\n<p>If your team uses Pumble, a business messaging platform, you\u2019ll be able to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Easily <strong><a href=\"https:\/\/workspace.google.com\/marketplace\/app\/pumble_for_google_calendar\/410021604819\" target=\"_blank\" rel=\"noreferrer noopener\">schedule meetings<\/a> with people straight from your calendar,<\/strong><\/li>\n\n\n\n<li>Utilize the <a href=\"https:\/\/pumble.com\/video-conferencing\" target=\"_blank\" rel=\"noreferrer noopener\">video conferencing<\/a> feature and hold a meeting with <strong>high-quality audio and video<\/strong>, and<\/li>\n\n\n\n<li><strong>Share documents<\/strong> such as monthly or yearly reviews with the person you\u2019re meeting with via the in-call chat.<\/li>\n<\/ul>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Pumble<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Read our one-on-one meeting guide with templates, questions, and expert tips on effective 1-on-1 meetings.<\/p>\n","protected":false},"author":5,"featured_media":4366,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[8],"tags":[],"class_list":["post-4359","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-tips"],"acf":[],"_links":{"self":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/4359","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/comments?post=4359"}],"version-history":[{"count":35,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/4359\/revisions"}],"predecessor-version":[{"id":24148,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/4359\/revisions\/24148"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/media\/4366"}],"wp:attachment":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/media?parent=4359"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/categories?post=4359"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/tags?post=4359"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}