We\u2019ve also prepared templates you can download and use for your next thank you email.<\/p>\n\n\n\n
Let\u2019s start!<\/p>\n\n\n
![\"How](\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/05\/How-to-write-a-thank-you-email-after-an-interview-cover.png\")
<\/figure>\n<\/div>\n\n\nWhy send a professional thank you email after an interview?<\/h2>\n\n\n\n
Some believe that thank you letters (or, in this case, emails) are a thing of the past. The truth is that not many people send these kinds of emails. That is exactly why you<\/em> should. <\/p>\n\n\n\n We\u2019ll go over some of the most important reasons why you should always send thank you emails after a job interview.<\/p>\n\n\n\n\n Streamline your workplace communication by switching your team to Pumble.<\/p>\n\n Firstly, a thank you email shows your level of professionalism. <\/p>\n\n\n\n It is simply a polite and professional thing to do.<\/p>\n\n\n\n If you were in the position of an interviewer, with candidates coming in and out of your office the whole day, a genuine \u201cThank you<\/em><\/a>\u201d would surely lift your spirits.<\/p>\n\n\n\n By thanking the interviewer, you show that you appreciate their hard work and the time they put in to talk to you about a job. <\/p>\n\n\n\n Another reason why you should send a thank you email is that it will catch the eye of the interviewer. <\/p>\n\n\n\n In this fast-paced world, with millions of jobseekers, you want to stand out from the crowd. Writing a thank you email is so rare in the professional world nowadays that it will most definitely get you noticed. <\/p>\n\n\n\n Take advantage of this and always send a professional thank you email. <\/p>\n\n\n\n Furthermore, writing a professional thank you email will leave a positive impression. <\/p>\n\n\n\n You should take every opportunity to leave a positive impression on the recruiter, and writing a professional thank you email is one of them. <\/p>\n\n\n\n You will appear professional, polite, and thoughtful with a nicely written thank you email.<\/p>\n\n\n\n A nicely crafted thank you email also shows your enthusiasm for the job.<\/p>\n\n\n\n You can express your interest in the position and your excitement about the prospects of the new job in a thank you email. <\/p>\n\n\n\n This lets the recruiter know that you are passionate and ready to work. <\/p>\n\n\n\n A thank you email is also an opportunity to add on information about yourself. <\/p>\n\n\n\n If you failed to mention an important skill or if the interviewer asked you to provide a copy of something, you can add it to your thank you email.<\/p>\n\n\n\n Ditch email and experience more effective communication on Pumble<\/a><\/p>\n\n\n\n What are the important steps and elements that should be included when writing a professional thank you email?<\/p>\n\n\n\n Let\u2019s go over some things you should keep in mind when writing your email.<\/p>\n\n\n\n The first step to a professional thank you email is to write a good subject line.<\/p>\n\n\n\n Your subject line should always be short and straightforward. The interviewer should be able to recognize the point of the email right away. <\/p>\n\n\n\n To make the subject line more descriptive, you can add:<\/p>\n\n\n\n This ensures that the interviewer knows what the email is about. Introducing yourself<\/a> in the subject line will refresh their memory of the interview, and they will be more likely to open and read your email.<\/p>\n\n\n\n Adding the position you interviewed for is also a good option. <\/p>\n\n\n\n Providing details such as these in your subject line is better than a generic \u201cThank you\u201d<\/em>. It provides context and will make it easier for the interviewer to know who you are and why you\u2019re sending them an email.<\/p>\n\n\n\n Our contributor, Matthew A. Gilbert<\/a>, Lecturer of Marketing and TedX speaker, agrees that this is an important element of a thank you email, and adds that you should include all essential information, even if it seems self-evident:<\/p>\n\n\n\n \u201cDon\u2019t assume the recruiter will immediately know who you are. Depending on the job, recruiters might receive dozens \u2014 or hundreds \u2014 of emails about a position. Be sure to include information that might seem self-evident: your name, the title of the position, the date and time you were there, and any other identifier.<\/em>\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n So, a descriptive but brief subject line<\/strong> is best when writing a thank you email.<\/p>\n\n\n\n The second step is to start your email with a greeting.<\/p>\n\n\n\n Make sure to use polite language and always refer to people by the name they provided when you met. <\/p>\n\n\n\n If the interviewer was more informal and introduced themselves by their first name, it may be okay to continue using their first name in your email correspondence.<\/p>\n\n\n\n If the interviewer used their last name, you should too.<\/p>\n\n\n\n Here are a couple of options for a greeting:<\/p>\n\n\n\n \u201cHello, [interviewer\u2019s first name]\u201d<\/em>,<\/p>\n<\/blockquote>\n\n\n\n \u201cDear Mr.\/Ms. [interviewer\u2019s last name]\u201d<\/em>,<\/p>\n<\/blockquote>\n\n\n\n \u201cDear [interviewer\u2019s first name]\u201d<\/em>.<\/p>\n<\/blockquote>\n\n\n\n When in doubt, always choose the more formal way of communicating<\/a>, lest you offend the reader of your email before getting a chance to thank them. <\/p>\n\n\n\n The next, and most important, step is to show gratitude. That is, after all, the point of a thank you email.<\/p>\n\n\n\n Make sure to thank the interviewer for their time and point out how appreciative you are of the opportunity. You can also show appreciation for everything you learned during the interview. <\/p>\n\n\n\n If the interviewer made you feel especially comfortable and relaxed, you can mention it as well. Praising their professional skills<\/a> will make them feel appreciated.<\/p>\n\n\n\n Show appreciation in the first sentence of your email. Here are a few examples of how you can show gratitude:<\/p>\n\n\n\n \u201cThank you for taking the time to speak with me.\u201d<\/em><\/p>\n<\/blockquote>\n\n\n\n \u201cThank you for the pleasant conversation about the job of [position] yesterday.\u201d<\/em><\/p>\n<\/blockquote>\n\n\n\n \u201cI appreciate you taking the time to discuss the role of [position] with me.\u201d<\/em><\/p>\n<\/blockquote>\n\n\n\n If you decided against including the job title in the subject line of your email, make sure to do it in this part of the email. This way, you avoid any confusion and misunderstanding. <\/p>\n\n\n\n However, be careful to not step over the line. <\/p>\n\n\n\n You should express your appreciation, but don\u2019t go overboard. You risk sounding too servile and unprofessional. <\/p>\n\n\n\n Matthew A. Gilbert also advises against going overboard:<\/p>\n\n\n\n \u201cA \u2018thank you\u2019 email should be gracious without being gratuitous. While it\u2019s essential to express your appreciation, don\u2019t go overboard with enthusiasm \u2014 keep things polite and professional.<\/em>\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n Therefore, make sure you specifically thank your interviewer, but be careful not to overstep.<\/p>\n\n\n\n\n Strengthen your business communication and collaboration with Pumble.<\/p>\n\n To make sure you grab the attention of the reader, include a specific reference to something you talked about in the interview. <\/p>\n\n\n\n For example, seemingly small details such as an upcoming product launch, or even something personal like a vacation they mentioned<\/a>, will let the interviewer know that this message was written specifically for them. <\/p>\n\n\n\n Our contributor, Chelsea Ashbrook<\/a>, a Senior Manager at Genentech, couldn\u2019t agree more. She believes that personalizing your email makes a world of difference:<\/p>\n\n\n\n \u201cThe most crucial element of a ‘thank you’ email is personalization. Make sure you address the interviewer by name and reference specific moments from the interview. You could talk about how much you enjoyed discussing a particular project or how the company’s values align with your own. It shows that you were engaged and attentive during the conversation, and it makes a world of difference.<\/em>\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n Gilbert shares the same opinion and emphasizes the importance of remembering the people you talked to:<\/p>\n\n\n\n \u201cTake note of everyone you meet and include them directly in your email distribution or indirectly by referencing them by name. Pay attention to specifics shared about the position, company, or industry, and include your insights about them. Even better if you can identify the person from whom you learned the information. Doing this demonstrates that you were paying attention and have put effort into understanding the opportunity.<\/em>\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n Therefore, the best way to make your thank you email stand out is to personalize it. <\/p>\n\n\n\n Another way to subtly influence the interviewer is to recap your most valuable skills and experience in your thank you email.<\/p>\n\n\n\n This doesn\u2019t mean you should list out all of your qualifications or brag about your accomplishments, but a short recap can be beneficial.<\/p>\n\n\n\n Chelsea Ashbrook adds that this shows your enthusiasm for the job:<\/p>\n\n\n\n \u201cAnother essential aspect is to highlight your qualifications and passion for the position. Briefly reiterate your relevant skills and experience, and express your excitement about the opportunity. This not only reminds the employer of your strengths but also reaffirms your enthusiasm for the role.<\/em>\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n A short recap of your strongest assets is all you need to refresh the interviewer\u2019s memory and showcase your professional abilities.<\/p>\n\n\n\n A thank you email is a great way to reaffirm your interest in the position.<\/p>\n\n\n\n You can express this by simply stating your excitement or enthusiasm for the position. Here\u2019s how you can do that:<\/p>\n\n\n\n \u201cI\u2019m excited for the chance to join the team and gain new skills and experience.<\/em>\u201d<\/p>\n<\/blockquote>\n\n\n\n A thank you email is not a required step in the interview process, so the fact that you\u2019re sending it sends a strong signal that you are interested in the position. However, highlighting that fact in your email will let the interviewer know that you are very passionate about the position. <\/p>\n\n\n\n Going that extra mile will make sure the interviewer knows you\u2019re passionate and ready for the job.<\/p>\n\n\n\n Another essential part of your thank you email is any additional information you may need to deliver.<\/p>\n\n\n\n For example, if you talked about your college education and the interviewer asked for a copy of your degree, here\u2019s where you add it. <\/p>\n\n\n\n Or, if the interviewer asked for recommendations from previous employers<\/a>, you can attach that to your thank you email. <\/p>\n\n\n\n However, keep in mind that you should only add information that was asked of you. <\/p>\n\n\n\n A thank you email is not the place to go overboard with additional information that wasn\u2019t needed. If you start adding extra information, it will make it seem like you were completely unprepared for the interview and you will look unprofessional. <\/p>\n\n\n\n Therefore, do add any relevant and necessary information, but make sure to keep it at that.<\/p>\n\n\n\n Share unlimited additional resources over Pumble effortlessly<\/a><\/p>\n\n\n\n Toward the end of your email, you should encourage a follow-up. <\/p>\n\n\n\n It\u2019s a simple but necessary element to include, with phrases such as:<\/p>\n\n\n\n \u201cI look forward to hearing from you.<\/em>\u201d<\/p>\n<\/blockquote>\n\n\n\n \u201cDon\u2019t hesitate to contact me if you have any questions.<\/em>\u201d<\/p>\n<\/blockquote>\n\n\n\n \u201cFeel free to contact me at any time.<\/em>\u201d<\/p>\n<\/blockquote>\n\n\n\n By including this simple Call to Action, you demonstrate that you\u2019re willing to discuss any additional questions or concerns. The interviewer will know that if they need anything, you will be happy to provide it. <\/p>\n\n\n\n You\u2019ve come to the end of your thank you email. After urging the interviewer to contact you for any additional information, you should provide them with ways of contacting you.<\/p>\n\n\n\n Include your contact information after you sign off. In different industries and different parts of the world, there are different expectations for professional communication.<\/p>\n\n\n\n In general, it\u2019s acceptable to provide your phone number and email address.<\/p>\n\n\n\n Although the interviewer probably already has your information on file, listing it at the end of your email will make the process of contacting you easier.<\/p>\n\n\n\n Now that you\u2019re aware of what a thank you email should consist of, let\u2019s look at an example of such an email. <\/p>\n\n\n\n This will be an example of a thank you email after a job interview for the position of Social Media Manager. <\/p>\n\n\n\n Subject line: Thank you for the interview \u2014 Social Media Manager<\/strong><\/p>\n\n\n\n \u201cHello, Ms. Jones,<\/em><\/p>\n\n\n\n Thank you for taking the time to interview me<\/em><\/strong> yesterday for the Social Media Manager position. It was a pleasure getting to know you and your team. Thank you for letting me in on the details and responsibilities of this position. I was <\/em>especially excited to learn about <\/em><\/strong>the growing numbers on your social media platforms. <\/em><\/p>\n\n\n\n I\u2019m confident that <\/em>my skills and experience in this industry<\/em><\/strong> will prove to be a great fit for the role. <\/em>I\u2019m excited for the opportunity to work<\/em><\/strong> with the team. <\/em><\/p>\n\n\n\n Attached below is the <\/em>recommendation letter from my previous employer<\/em><\/strong>, as discussed during the interview.<\/em><\/p>\n\n\n\n If you have any questions, <\/em>feel free to contact me<\/em><\/strong> at any time.<\/em><\/p>\n\n\n\n Thank you,<\/em><\/p>\n\n\n\n Katie Stark<\/em><\/p>\n\n\n\n katie.stark@ema.il<\/em>111-222-333<\/em>\u201d<\/p>\n<\/div><\/div>\n\n\n\n Highlighted are some of the important elements we talked about earlier, such as:<\/p>\n\n\n\n As you can see, the email is not too long or detailed, but it does touch on the most important points. It\u2019s concise, professional, and effective.<\/p>\n\n\n\n Take a look at our templates below to get an idea of what a thank you email should look like.<\/p>\n\n\n\n You can use our templates as inspiration when writing your thank you email. You can also download our templates for free and just fill out the relevant information before sending your email.<\/p>\n\n\n\n Here\u2019s a template for a short and general thank you email:<\/p>\n\n\n\n Subject line: Thank you for the interview \u2014 [position]<\/em><\/p>\n\n\n\n \u201cHi, [interviewer\u2019s name],<\/em><\/p>\n\n\n\n Thank you for taking the time to talk to me yesterday. I enjoyed learning more about the [position] role. <\/em><\/p>\n\n\n\n It sounds like a great opportunity to showcase my knowledge and also learn from your already experienced team. <\/em><\/p>\n\n\n\n I look forward to hearing more from you. Feel free to contact me if you have any additional questions. <\/em><\/p>\n\n\n\n Thank you,<\/em><\/p>\n\n\n\n![\"Illustration\"](\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1@2x.png)
\n <\/picture>\n <\/div>\n<\/div>\n \n\n\n\nReason #1: A thank you email shows your professionalism<\/h3>\n\n\n\n
Reason #2: A thank you email helps you stand out from the crowd<\/h3>\n\n\n\n
Reason #3: By sending a thank you email, you leave a positive impression<\/h3>\n\n\n\n
Reason #4: A thank you email shows your enthusiasm for the job<\/h3>\n\n\n\n
Reason #5: A thank you email allows you to add more information<\/h3>\n\n\n\n
How do you say thank you professionally in an email?<\/h2>\n\n\n\n
Step #1: Write an informative subject line<\/h3>\n\n\n\n
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![\"Matthew](\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/05\/Matthew-A.-Gilbert.png\")
<\/figure>\n<\/div>\n\n\n\nStep #2: Greet the interviewer<\/h3>\n\n\n\n
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Step #3: Show appreciation<\/h3>\n\n\n\n
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<\/figure>\n<\/div>\n\n\n\n![\"Illustration\"](\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png)
\n <\/picture>\n <\/div>\n<\/div>\n \n\n\n\nStep #4: Include a specific reference<\/h3>\n\n\n\n
![\"Chelsea-Ashbrook\"](\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/05\/Chelsea-Ashbrook.png\")
<\/figure>\n<\/div>\n\n\n\n<\/figure>\n<\/div>\n\n\n\nStep #5: Recap your skills<\/h3>\n\n\n\n
<\/figure>\n<\/div>\n\n\n\nStep #6: State your interest in the position<\/h3>\n\n\n\n
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Step #7: Include additional information<\/h3>\n\n\n\n
Step #8: Encourage a follow-up<\/h3>\n\n\n\n
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Step #9: Include contact information<\/h3>\n\n\n\n
Sample thank you email after an interview<\/h2>\n\n\n\n
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Thank you email after interview templates<\/h2>\n\n\n\n
Template #1: Short thank you email<\/h3>\n\n\n\n