{"id":9329,"date":"2023-09-15T12:52:05","date_gmt":"2023-09-15T12:52:05","guid":{"rendered":"https:\/\/pumble.com\/blog\/?p=9329"},"modified":"2026-04-06T11:11:38","modified_gmt":"2026-04-06T11:11:38","slug":"meeting-cadence","status":"publish","type":"post","link":"https:\/\/pumble.com\/blog\/meeting-cadence\/","title":{"rendered":"What Is a Meeting Cadence and How to Set the Right One for Your Team"},"content":{"rendered":"\n<p>The old saying \u201c<em>If you fail to plan, you plan to fail\u201d<\/em> couldn\u2019t be more relevant when it comes to meetings. Meetings are a necessary but often dreaded part of workplace communication, especially when they are unplanned.<\/p>\n\n\n\n<p>But, there is a way to hold better meetings \u2014 <strong>meeting cadences<\/strong>.<\/p>\n\n\n\n<p>Meeting cadences are the backbone of <strong>effective and productive meetings<\/strong> that won\u2019t leave you bored out of your mind or scrambling to pick up when an unplanned call comes through.&nbsp;<\/p>\n\n\n\n<p>In this blog post, we\u2019ll cover the following questions:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What is a meeting cadence?<\/li>\n\n\n\n<li>What should you ask yourself before setting a meeting cadence?<\/li>\n\n\n\n<li>What are the benefits of setting meeting cadences?<\/li>\n<\/ul>\n\n\n\n<p>We\u2019ll also cover the most common meeting cadences, and give you some tips to help you set the right cadence for your team.<\/p>\n\n\n\n<p>Let\u2019s start.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"600\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Meeting-cadence-cover.png\" alt=\"Meeting cadence - cover\" class=\"wp-image-9341\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Meeting-cadence-cover.png 1200w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Meeting-cadence-cover-300x150.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Meeting-cadence-cover-1024x512.png 1024w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Meeting-cadence-cover-768x384.png 768w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Meeting-cadence-cover-18x9.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/div>\n\n\n<h2 id=\"what-is-a-meeting-cadence\" class=\"wp-block-heading\">What is a meeting cadence?<\/h2>\n\n\n\n<p>A meeting cadence is a <strong>predetermined schedule on which meetings occur<\/strong> within a team or organization. It outlines the frequency, timing, and length of meetings. The most common meeting cadences are daily, weekly, bi-weekly, and monthly.<\/p>\n\n\n\n<p>A structured meeting schedule ensures regular communication and collaboration between team members and promotes efficiency and productivity. A meeting cadence helps teams:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Focus on their goals,&nbsp;<\/li>\n\n\n\n<li>Track progress, and&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/pumble.com\/learn\/collaboration\/fostering-teamwork-and-collaboration\/\" target=\"_blank\" rel=\"noreferrer noopener\">Foster collaboration<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>The Director of Business Operations at GoPromotional, <a href=\"https:\/\/www.linkedin.com\/in\/jessicabane1\/\" target=\"_blank\" rel=\"noreferrer noopener\">Jessica Bane Thompson<\/a>, believes the structure that meeting cadences offer is essential:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png\" alt=\"Jessica Bane Thompson\" class=\"wp-image-9335\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>\u201c<em>Setting a meeting cadence is critical to optimizing communication and collaboration within an organization or team. To achieve this efficiently, a structured approach is essential. This will allow you to strike the right balance between getting on the same page and getting actual work done<\/em>.\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-default\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Free team communication app<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Improve collaboration and cut down on emails by moving your team communication to Pumble.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-right \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"questions-to-ask-before-setting-a-meeting-cadence\" class=\"wp-block-heading\">Questions to ask before setting a meeting cadence<\/h2>\n\n\n\n<p>The right meeting cadence is different for every team. It depends on the needs of individual team members, teams as a whole, and the organization.<\/p>\n\n\n\n<p>Therefore, setting a meeting cadence can involve some trial and error. Before settling for a certain meeting cadence, there are some variables you should consider.&nbsp;<\/p>\n\n\n\n<p>Here are some questions to ask yourself before deciding on a meeting cadence.<\/p>\n\n\n\n<h3 id=\"question-1-what-is-the-purpose-of-this-meeting\" class=\"wp-block-heading\">Question #1: What is the purpose of this meeting?<\/h3>\n\n\n\n<p>Firstly, think about the goals you have for this meeting. Is it for project updates, brainstorming, <a href=\"https:\/\/pumble.com\/learn\/communication\/communication-team-building-activities\/\" target=\"_blank\" rel=\"noreferrer noopener\">team building<\/a>, or something else? Depending on the goal of the meeting, you can more closely picture how often you should be having it.<\/p>\n\n\n\n<p><strong>Define the purpose of the meeting,<\/strong> and you\u2019ll have a clearer idea of what the ideal meeting cadence should be.<\/p>\n\n\n\n<h3 id=\"question-2-how-long-does-the-meeting-need-to-be-to-cover-the-agenda\" class=\"wp-block-heading\">Question #2: How long does the meeting need to be to cover the agenda?<\/h3>\n\n\n\n<p>When you\u2019ve outlined the goals for this meeting, think about how much time (realistically) you\u2019ll need to go over the agenda.<\/p>\n\n\n\n<p>If you conclude that the meeting will run for too long, consider a more frequent meeting cadence. Keep in mind that shorter, more focused meetings are usually more productive than drawn-out ones.<\/p>\n\n\n\n<p>Conversely, if the meeting takes your team only a few minutes, it may be a good idea to do it less frequently. Meeting every day for only a couple of talking points may be overwhelming and unnecessary.<\/p>\n\n\n\n<h3 id=\"question-3-who-needs-to-be-invited\" class=\"wp-block-heading\">Question #3: Who needs to be invited?<\/h3>\n\n\n\n<p>Every now and then, it\u2019s a good idea to <strong>review the list of participants<\/strong> for any meeting.&nbsp;<\/p>\n\n\n\n<p>Roles in the organization can change, and people can end up attending meetings they don\u2019t contribute to. According to the <a href=\"https:\/\/public.otter.ai\/reports\/The_Cost_of_Unnecessary_Meeting_Attendance.pdf\" target=\"_blank\" rel=\"noreferrer noopener\"><em>The Cost of Unnecessary Meeting Attendance<\/em><\/a> report, 46% of employees report having too many unnecessary meetings on their calendar. The report also reveals that 53% of survey respondents feel like they can\u2019t decline meetings even when they aren\u2019t critical to the agenda.<\/p>\n\n\n\n<p>Furthermore, if the meeting grows too crowded, you can think about splitting up people into smaller groups for more <a href=\"https:\/\/pumble.com\/blog\/make-virtual-meetings-more-interactive-engaging\/\" target=\"_blank\" rel=\"noreferrer noopener\">engaging and productive meetings<\/a>.<\/p>\n\n\n\n<p>In the words of Jessica Bane Thompson, an inclusive but focused list of participants is crucial:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png\" alt=\"Jessica Bane Thompson\" class=\"wp-image-9335\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cCarefully select participants to ensure that key stakeholders are present, but avoid overloading meetings with unnecessary attendees. Inclusive but focused attendance is crucial for productive outcomes.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>So, when you think about a meeting cadence, make sure to review the list of participants for the meeting and think about whether everyone needs to be invited.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Host productive and engaging meetings in Pumble<\/a><\/p>\n\n\n\n<h3 id=\"question-4-is-everyone-available-for-this-meeting\" class=\"wp-block-heading\">Question #4: Is everyone available for this meeting?<\/h3>\n\n\n\n<p>When you\u2019ve curated the list of participants, make sure to check whether everyone is available.<\/p>\n\n\n\n<p>Check for any conflicting schedules, such as meetings that are already scheduled.&nbsp;<\/p>\n\n\n\n<p>If you work in a <a href=\"https:\/\/pumble.com\/blog\/cross-cultural-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">multicultural working environment<\/a>, you may even have team members in different time zones.&nbsp;<\/p>\n\n\n\n<p>Do your best to accommodate these differences to make it easier for everyone to attend the meetings.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>If you work in a team where team members are across different time zones, you know how difficult it can be sometimes, especially when it comes to setting up meetings. If you want to learn more about how to manage working across time zones, read our blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/working-across-time-zones\/\" target=\"_blank\" rel=\"noreferrer noopener\">Best team practices when working across time zones<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n<h3 id=\"question-5-can-this-meeting-be-an-email\" class=\"wp-block-heading\">Question #5: Can this meeting be an email?<\/h3>\n\n\n\n<p>Another factor to consider is if the meeting is necessary at all.&nbsp;<\/p>\n\n\n\n<p>Think about whether the goals of the meeting could be achieved through some means of <a href=\"https:\/\/pumble.com\/blog\/asynchronous-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">asynchronous communication<\/a>, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Emails,<\/li>\n\n\n\n<li>Shared documents, or<\/li>\n\n\n\n<li><a href=\"https:\/\/pumble.com\/team-communication-app\" target=\"_blank\" rel=\"noreferrer noopener\">Team communication app<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>Our contributor, Jessica Bane Thompson, agrees that sometimes meetings aren\u2019t necessary:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png\" alt=\"Jessica Bane Thompson\" class=\"wp-image-9335\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cYou need to discern which topics necessitate a meeting and which can be effectively communicated through email or other asynchronous means. This distinction ensures that meetings are reserved for discussions that truly benefit from real-time interaction, while routine updates and information sharing can occur via written communication.<\/em>\u201d<\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Not all discussions require a meeting, and asynchronous communication can be an effective and productive way to keep everyone in the loop.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>Virtual meetings are an excellent tool for synchronous team communication. However, they do have some drawbacks. To learn more about the advantages and disadvantages of virtual meetings, read our blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/advantages-disadvantages-virtual-meetings\/\" target=\"_blank\" rel=\"noreferrer noopener\">Advantages and disadvantages of virtual meetings<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"question-6-can-this-meeting-be-consolidated-into-another\" class=\"wp-block-heading\">Question #6: Can this meeting be consolidated into another?<\/h3>\n\n\n\n<p>If you have two or more meetings with the same team, or about the same goals, you should consider combining them into one to prevent duplicating efforts and holding more meetings than necessary.&nbsp;<\/p>\n\n\n\n<p>For example, imagine your team has a short, weekly check-in meeting on Monday, where everyone talks about their plans for the week. Then, you have another meeting on Wednesday to talk about any issues and problem-solve together.&nbsp;<\/p>\n\n\n\n<p>In this case, you can consider blending these two and holding one meeting where team members talk about their plans, as well as any issues they have. For any additional and urgent issues during the week, you can communicate asynchronously, or hold urgent meetings if necessary.<\/p>\n\n\n\n<p>However, you should still be mindful of the combined duration and availability for this type of meeting.&nbsp;<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-landing-2\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Collaborate in real time<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Discuss, share &amp; collaborate with Pumble, a team communication app by CAKE.com.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\" target=\"_blank\">Explore<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-2@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-2.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"meeting-cadence-examples\" class=\"wp-block-heading\">Meeting cadence examples<\/h2>\n\n\n\n<p>There are many ways you can structure your meetings, but a few stand out as the most logical and practical. Here are a few meeting cadences you can consider.<\/p>\n\n\n\n<h3 id=\"1-daily-cadence\" class=\"wp-block-heading\">#1: Daily cadence<\/h3>\n\n\n\n<p>A daily meeting cadence requires the team to meet every day.&nbsp;<\/p>\n\n\n\n<p>Typically, a daily cadence is used to provide <strong>regular communication within a team that requires frequent, <\/strong><a href=\"https:\/\/pumble.com\/blog\/remote-team-real-time-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>real-time updates<\/strong><\/a>.&nbsp;<\/p>\n\n\n\n<p>For example, a team working on tight deadlines or fast-paced projects may need daily cadence to address issues and <a href=\"https:\/\/pumble.com\/learn\/collaboration\/5-strategies-for-effective-team-collaboration\/\" target=\"_blank\" rel=\"noreferrer noopener\">collaborate more effectively<\/a>.&nbsp;<\/p>\n\n\n\n<p>Daily meetings serve to keep team members:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Informed,<\/li>\n\n\n\n<li>Productive, and&nbsp;<\/li>\n\n\n\n<li>Accountable.<\/li>\n<\/ul>\n\n\n\n<p>Daily meetings are most effective when they are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Short,<\/li>\n\n\n\n<li>Focused, and<\/li>\n\n\n\n<li>Purposeful.<\/li>\n<\/ul>\n\n\n\n<p>However, daily meetings are not without downsides.<\/p>\n\n\n\n<p>Daily meetings, even when kept short and to the point, add up to a significant amount of time over the week. Furthermore, they can disrupt workflow and hinder productivity.&nbsp;<\/p>\n\n\n\n<p>Team members can also experience meeting fatigue with repetitive updates that make meetings feel redundant.&nbsp;<\/p>\n\n\n\n<p>To mitigate some of the downsides, consider if daily meetings are truly necessary, and if they are, ensure that they are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Well-structured,<\/li>\n\n\n\n<li>Focused, and<\/li>\n\n\n\n<li>Efficient.<\/li>\n<\/ul>\n\n\n\n<p>Furthermore, if your team needs to have daily meetings, it\u2019s a good idea to have them either at the beginning or end of the workday to try to prevent some of the aforementioned problems.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>Time spent in meetings has been rising for years and is expected to continue on this path. In 2023, it\u2019s estimated that the number of meetings will increase by around 11%. If you want to find out more interesting statistics related to meetings, follow the link below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/learn\/communication\/meeting-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">Meeting statistics you should know (2023)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"2-weekly-cadence\" class=\"wp-block-heading\">#2: Weekly cadence<\/h3>\n\n\n\n<p>A weekly meeting cadence refers to meetings that occur on a weekly basis. These meetings are usually aimed at:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Discussing ongoing work,<\/li>\n\n\n\n<li>Sharing non-urgent updates, and<\/li>\n\n\n\n<li>Setting goals for the week ahead.<\/li>\n<\/ul>\n\n\n\n<p>Weekly meetings are best suited <strong>for teams that don\u2019t require constant communication<\/strong>. A weekly cadence provides a rhythm for regular discussions that are not urgent and span a more moderate timeframe.<\/p>\n\n\n\n<p>For example, a weekly team check-in can be a great way to share updates and <a href=\"https:\/\/pumble.com\/blog\/ask-questions-at-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">ask questions<\/a>. It helps keep everyone informed about the team\u2019s progress.<\/p>\n\n\n\n<p>A weekly planning meeting is also a good example of a weekly meeting cadence. In this kind of meeting, the team plans and assigns tasks for the upcoming week, allocates responsibilities, and sets goals.<\/p>\n\n\n\n<p>A weekly meeting cadence ensures that the information flow is steady, but team members aren\u2019t overwhelmed with meetings.&nbsp;<\/p>\n\n\n\n<h3 id=\"3-bi-weekly-cadence\" class=\"wp-block-heading\">#3: Bi-weekly cadence<\/h3>\n\n\n\n<p>A bi-weekly meeting schedule provides a less frequent but still regular opportunity for communication within teams.<\/p>\n\n\n\n<p>This meeting cadence is <strong>suitable for teams that don\u2019t require daily or weekly meetings<\/strong> but still need regular communication.&nbsp;<\/p>\n\n\n\n<p>For example, a team working on a project that requires individual, focused work, with little or no need for collaboration, may benefit from bi-weekly meetings.<\/p>\n\n\n\n<p>Meeting every other week strikes a nice balance between regular updates and focused work periods.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Check in with your team on Pumble<\/a><\/p>\n\n\n\n<h3 id=\"4-monthly-cadence\" class=\"wp-block-heading\">#4: Monthly cadence<\/h3>\n\n\n\n<p>A monthly meeting cadence provides a more extended timeframe for discussions, planning, and reviews.<\/p>\n\n\n\n<p>This meeting cadence is usually reserved for <strong>bigger departments with more participants<\/strong>.&nbsp;<\/p>\n\n\n\n<p>For example, a marketing team may consist of a number of smaller teams that meet weekly, while the entire marketing team can come together on a monthly basis.&nbsp;<\/p>\n\n\n\n<p>Another example of monthly meetings is leadership meetings, where managers across teams and departments meet to discuss goals and make high-level decisions.<\/p>\n\n\n\n<p>Monthly meetings provide an opportunity for:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Long-term planning,&nbsp;<\/li>\n\n\n\n<li>Data analysis on a larger scale, and&nbsp;<\/li>\n\n\n\n<li>Discussions of broader topics.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"5-quarterly-cadence\" class=\"wp-block-heading\">#5: Quarterly cadence<\/h3>\n\n\n\n<p>A quarterly meeting cadence is a schedule of meetings occurring once every 3 months. Quarterly meetings usually align with the 4 fiscal quarters of the year.<\/p>\n\n\n\n<p>These meetings and their longer timeframe are helpful with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Comprehensive reviews of results,<\/li>\n\n\n\n<li>Strategic planning for the future, and<\/li>\n\n\n\n<li>Assessments of performance.<\/li>\n<\/ul>\n\n\n\n<p>A meeting commonly held on a quarterly basis is a quarterly business review meeting. This type of meeting is held to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Review financial performance,&nbsp;<\/li>\n\n\n\n<li>Assess progress toward annual goals, and&nbsp;<\/li>\n\n\n\n<li>Make plans for the next quarter.<\/li>\n<\/ul>\n\n\n\n<p>Another example of quarterly meetings are board meetings, where the board of directors of a company meets to discuss and review performance and results.<\/p>\n\n\n\n<p>The quarterly meeting cadence offers enough time to analyze performance and plan the next steps.<\/p>\n\n\n\n<h3 id=\"6-yearly-cadence\" class=\"wp-block-heading\">#6: Yearly cadence<\/h3>\n\n\n\n<p>Annual meetings are best suited for <strong>the big-picture discussions<\/strong>. These meetings often focus on:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Long-term planning,<\/li>\n\n\n\n<li>Assessment of results for the previous year, and<\/li>\n\n\n\n<li>Celebrating wins.<\/li>\n<\/ul>\n\n\n\n<p>Although smaller companies may hold all-hands-on-deck meetings more frequently, it\u2019s usually a once-a-year occurrence for most. It\u2019s an opportunity for the leaders to reflect on the year behind and celebrate achievements with the whole company.&nbsp;<\/p>\n\n\n\n<p>In today\u2019s <a href=\"https:\/\/pumble.com\/blog\/remote-first-culture\/\" target=\"_blank\" rel=\"noreferrer noopener\">remote work culture<\/a>, many remote companies also opt to hold team-building events once a year to gather all employees and strengthen their relationships.&nbsp;<\/p>\n\n\n\n<p>Furthermore, many remote companies will encourage annual office days for teams to foster teamwork and build relationships.<\/p>\n\n\n\n<p>A yearly cadence is also beneficial for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Safety training,<\/li>\n\n\n\n<li>Budget reviews, and<\/li>\n\n\n\n<li>Compliance reviews.<\/li>\n<\/ul>\n\n\n\n<p>Yearly meetings are beneficial for long-term reflection and goal-setting across the organization.<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-landing-1\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Empower team communication<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Strengthen your team. Try Pumble, the all-in-one communication app.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\" target=\"_blank\">Explore<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Sign up<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-stretch \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"5-tips-on-how-best-to-set-a-meeting-cadence\" class=\"wp-block-heading\">5 Tips on how best to set a meeting cadence<\/h2>\n\n\n\n<p>Setting a meeting cadence and facilitating productive and <a href=\"https:\/\/pumble.com\/blog\/how-to-run-effective-meetings\/\" target=\"_blank\" rel=\"noreferrer noopener\">effective meetings<\/a> can sometimes feel overwhelming.&nbsp;<\/p>\n\n\n\n<p>Here are some valuable tips to help you have better-planned meetings.<\/p>\n\n\n\n<h3 id=\"tip-1-prepare-a-clear-agenda-for-the-meeting\" class=\"wp-block-heading\">Tip #1: Prepare a clear agenda for the meeting<\/h3>\n\n\n\n<p><strong>Every meeting should have a clear purpose<\/strong> \u2014 an agenda with goals and objectives that need to be covered in the meeting.<\/p>\n\n\n\n<p>A meeting agenda is a compass that keeps everyone on track, ensuring that allocated time is spent productively. Moreover, an agenda allows participants to come to the meeting prepared, and it also sends a signal that their time is respected.&nbsp;<\/p>\n\n\n\n<p>With clear topics and expectations for the meeting, an agenda ensures that no time is wasted.<\/p>\n\n\n\n<p>Additionally, when you have a clear agenda for a meeting, you can better assess what meeting cadence will be suitable.<\/p>\n\n\n\n<p>A thought-out agenda transforms drawn-out and unproductive meetings into dynamic sessions of meaningful dialogue and action.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>Meeting agendas are important for productive meetings. To learn more about how to create a virtual meeting agenda, read our blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/virtual-agenda\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to write a virtual meeting agenda: Templates, tips, and examples<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"tip-2-assign-roles-and-responsibilities\" class=\"wp-block-heading\">Tip #2: Assign roles and responsibilities<\/h3>\n\n\n\n<p>A planned-out meeting also requires clear roles and responsibilities.<\/p>\n\n\n\n<p><strong>The meeting organizer <\/strong>ensures that the meeting runs smoothly. They are responsible for creating an agenda, inviting participants, and running the show behind the scenes.<\/p>\n\n\n\n<p><strong>A facilitator<\/strong> will run the meeting and make sure it stays on track by:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Presenting the agenda,&nbsp;<\/li>\n\n\n\n<li>Going over the topics, and&nbsp;<\/li>\n\n\n\n<li>Asking questions.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>In some cases, the organizer is also the facilitator.<\/p>\n\n\n\n<p><strong>A timekeeper<\/strong> is responsible for keeping track of time during the meeting. They follow the agenda and make sure that each item is given its allotted time.<\/p>\n\n\n\n<p><strong>A note-taker<\/strong> captures the most important talking points and preserves the essential information for reference and accountability. Having a designated person to write concise <a href=\"https:\/\/pumble.com\/blog\/meeting-minutes\/\" target=\"_blank\" rel=\"noreferrer noopener\">meeting minutes<\/a> makes it easier for the whole team to look back on relevant information later.<\/p>\n\n\n\n<p>When setting a meeting cadence, the roles and responsibilities of team members have to be taken into account. Are the same team members going to have the same roles every time? Can all team members fulfill their responsibilities? For example, if the appointed facilitator cannot attend this meeting twice a week, are you changing the cadence or the facilitator?<\/p>\n\n\n\n<p><strong>Meeting roles are vital for maintaining order, efficiency, and productivity<\/strong>, so make sure all participants are taken into consideration when you set the meeting cadence.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>If you want to learn more about meeting roles and responsibilities, click the link below to read our article:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/meeting-roles\/\" target=\"_blank\" rel=\"noreferrer noopener\">5 Meeting roles you need to assign for more productive meetings<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"tip-3-be-open-to-feedback\" class=\"wp-block-heading\">Tip #3: Be open to feedback<\/h3>\n\n\n\n<p>While you\u2019re trying to set up a perfect meeting cadence, you <strong>need to be prepared for and ask for feedbackfrom your team<\/strong>.<\/p>\n\n\n\n<p>When your team speaks up about their preferences, such as making changes to the meeting cadence, it\u2019s an opportunity to fine-tune your team\u2019s workflow.<\/p>\n\n\n\n<p>Openness to feedback fosters a culture that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Values everyone\u2019s input,<\/li>\n\n\n\n<li>Trusts each team member, and<\/li>\n\n\n\n<li>Adapts to different needs.<\/li>\n<\/ul>\n\n\n\n<p>It\u2019s the difference between a rigid, one-size-fits-all type of approach and a transparent and adaptive approach.<\/p>\n\n\n\n<p>In the context of meeting cadences, feedback is an essential tool for gauging the needs of the team.&nbsp;<\/p>\n\n\n\n<p>It ensures that the meeting cadences align with your team\u2019s goals, leading to more productive and effective meetings.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Share feedback seamlessly in Pumble<\/a><\/p>\n\n\n\n<h3 id=\"tip-4-change-cadence-when-necessary\" class=\"wp-block-heading\">Tip #4: Change cadence when necessary<\/h3>\n\n\n\n<p>Being open to feedback means you will sometimes need to change the set meeting cadence.<\/p>\n\n\n\n<p>As projects evolve and priorities realign, it\u2019s important to remain flexible to change. For example, a new, high-priority project may require a meeting two times a week, when it was previously a weekly occurrence. Or, if you want your team to engage in <a href=\"https:\/\/clockify.me\/blog\/managing-time\/deep-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">deep work<\/a> for a period of time, scaling back on meetings may be helpful.<\/p>\n\n\n\n<p><strong>The optimal meeting cadence is a moving target<\/strong>, so be prepared to make adjustments to ensure the desired results.&nbsp;<\/p>\n\n\n\n<p>Being willing to adjust schedules ensures that meetings are not just a routine responsibility, but a powerful tool for productive and <a href=\"https:\/\/pumble.com\/learn\/communication\/effective-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">effective communication<\/a>.<\/p>\n\n\n\n<h3 id=\"tip-5-set-a-predictable-schedule\" class=\"wp-block-heading\">Tip #5: Set a predictable schedule<\/h3>\n\n\n\n<p>Whatever meeting cadence you choose, make sure to maintain the same timing. In other words, if you choose a weekly meeting, set it on the same day and time every week.&nbsp;<\/p>\n\n\n\n<p>This will ensure that team members know when they have meetings, and they can plan their time accordingly.&nbsp;<\/p>\n\n\n\n<p>The regularity also reduces the chances of scheduling conflicts, as team members know their schedule beforehand.&nbsp;<\/p>\n\n\n\n<p>Jessica Bane Thompson agrees that <strong>a predictable schedule is the way to go<\/strong>:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"400\" src=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png\" alt=\"Jessica Bane Thompson\" class=\"wp-image-9335\" srcset=\"https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson.png 400w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-300x300.png 300w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-150x150.png 150w, https:\/\/pumble.com\/blog\/wp-content\/uploads\/2023\/09\/Jessica-Bane-Thompson-12x12.png 12w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cEstablishing regular meeting days and times creates a routine that enables participants to plan their work schedules around these commitments. This predictability not only ensures that essential discussions occur consistently but also respects the time and productivity of team members.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<h2 id=\"why-you-should-set-a-meeting-cadence\" class=\"wp-block-heading\">Why you should set a meeting cadence<\/h2>\n\n\n\n<p>Setting a meeting cadence provides several benefits that <a href=\"https:\/\/pumble.com\/learn\/communication\/improve-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">enhance team communication<\/a>, collaboration, and productivity.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s why establishing meeting cadences is important.<\/p>\n\n\n\n<h3 id=\"benefit-1-meeting-cadences-provide-structured-communication\" class=\"wp-block-heading\">Benefit #1: Meeting cadences provide structured communication<\/h3>\n\n\n\n<p><strong>Set meeting cadences provide a predictable schedule for <\/strong><a href=\"https:\/\/pumble.com\/learn\/communication\/communication-importance\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>team communication<\/strong><\/a><strong>.<\/strong><\/p>\n\n\n\n<p>These regular meetings, at a set time, create an opportunity for team members to:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Engage in meaningful discussions,&nbsp;<\/li>\n\n\n\n<li>Share updates, and&nbsp;<\/li>\n\n\n\n<li>Collaborate.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>A meeting cadence encourages focused and purposeful conversations and leads to productive meetings that help team members achieve their goals.<\/p>\n\n\n\n<p>Furthermore, team members expect and prepare for meetings, which aids with general or <a href=\"https:\/\/pumble.com\/blog\/meeting-anxiety\/\" target=\"_blank\" rel=\"noreferrer noopener\">meeting anxiety<\/a> many people feel with unplanned meetings.<\/p>\n\n\n\n<p>Meeting cadences also ensure a consistent flow of information, <a href=\"https:\/\/pumble.com\/blog\/miscommunication-in-the-workplace\/\" target=\"_blank\" rel=\"noreferrer noopener\">preventing miscommunication<\/a> and information gaps.<\/p>\n\n\n\n<p>Additionally, scheduled meetings promote accountability, as team members know they are expected to report on progress and address issues.<\/p>\n\n\n\n<p>Meeting cadences provide the structure needed for teams to communicate effectively.<\/p>\n\n\n\n\n<div class=\"banner banner-dark pumble-gradient-features\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">Improve work communication<\/span>\n        <p class=\"translation-block mt-1 mb-3\">Communicate and collaborate effectively with Pumble by CAKE.com, an all-in-one digital HQ.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/feature-list\" target=\"_blank\">See features<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Join Pumble<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h3 id=\"benefit-2-meeting-cadences-improve-accountability\" class=\"wp-block-heading\">Benefit #2: Meeting cadences improve accountability<\/h3>\n\n\n\n<p>Another benefit of setting meeting cadences is improved accountability. This is especially true for weekly or bi-weekly meetings that focus on evaluating progress in teams.<\/p>\n\n\n\n<p><strong>The regular gatherings create a sense of responsibility<\/strong> \u2014 team members know they are expected to report on their progress and address issues.&nbsp;<\/p>\n\n\n\n<p>This accountability ensures that team members:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Focus on their responsibilities,<\/li>\n\n\n\n<li>Meet deadlines, and<\/li>\n\n\n\n<li>Produce good results consistently.<\/li>\n<\/ul>\n\n\n\n<p>The improved accountability will ultimately drive the overall productivity and success of the team.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>Accountability is a big challenge in remote teams. To learn more about how to achieve accountability in remote settings, read our blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/blog\/work-from-home-accountability\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to achieve work-from-home accountability<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"benefit-3-meeting-cadences-enhance-collaboration\" class=\"wp-block-heading\">Benefit #3: Meeting cadences enhance collaboration<\/h3>\n\n\n\n<p>The structure that meeting cadences provide also enhances <a href=\"https:\/\/pumble.com\/learn\/collaboration\/importance\/\" target=\"_blank\" rel=\"noreferrer noopener\">team collaboration<\/a>.<\/p>\n\n\n\n<p>Teams come together at regular intervals to share insights and engage in collaborative discussions.<\/p>\n\n\n\n<p>This consistent interaction facilitates the exchange of ideas, information, and feedback, fostering collaboration between team members.<\/p>\n\n\n\n<p>Scheduled meetings also enable teams to plan and coordinate their efforts. Team members can collaborate and work together toward a common goal when they have an opportunity to effectively and regularly communicate.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Enhance team collaboration in Pumble<\/a><\/p>\n\n\n\n<h3 id=\"benefit-4-meeting-cadences-increase-team-engagement\" class=\"wp-block-heading\">Benefit #4: Meeting cadences increase team engagement<\/h3>\n\n\n\n<p>Increased <a href=\"https:\/\/pumble.com\/blog\/employee-communication-and-engagement\/\" target=\"_blank\" rel=\"noreferrer noopener\">team engagement<\/a> goes hand in hand with collaboration and improved communication in teams.<\/p>\n\n\n\n<p>The regular schedule of meetings creates a sense of routine and involvement in the team. <a href=\"https:\/\/pumble.com\/blog\/connect-remote-team\/\" target=\"_blank\" rel=\"noreferrer noopener\">Team members feel connected<\/a> and informed.&nbsp;<\/p>\n\n\n\n<p>This increases engagement, which not only improves team dynamics but also enhances motivation and commitment. Ultimately, this leads to a more productive and cohesive team that nurtures collaboration.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Pumble Pro Tip<\/strong><\/p>\n\n\n\n<p>If you\u2019re interested in learning more about engagement and why it\u2019s so important in the workplace, along with interesting statistics about employee engagement, follow the link below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/pumble.com\/learn\/communication\/employee-engagement-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">Employee engagement statistics you need to know in 2023<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"benefit-5-meeting-cadences-reduce-ad-hoc-meetings\" class=\"wp-block-heading\">Benefit #5: Meeting cadences reduce ad hoc meetings<\/h3>\n\n\n\n<p>Another notable advantage of setting meeting cadences is that it <strong>reduces the need for ad hoc meetings.&nbsp;<\/strong><\/p>\n\n\n\n<p>With a meeting cadence set in place, team members can better plan and allocate their time, knowing when they can expect updates.&nbsp;<\/p>\n\n\n\n<p>For example, an impromptu team meeting to notify team members of a non-urgent update may not be necessary if they already have a planned meeting for the day after.<\/p>\n\n\n\n<p>Ad hoc meetings can be disruptive \u2014 they interrupt workflow and derail productivity. Instead, team members can meet at scheduled times, ensuring that these meetings are timely and organized.&nbsp;<\/p>\n\n\n\n<p>Unfortunately, unplanned meetings can also trigger symptoms in team members who suffer from <a href=\"https:\/\/pumble.com\/blog\/mental-health-in-the-workplace\/\" target=\"_blank\" rel=\"noreferrer noopener\">mental health<\/a> issues.<\/p>\n\n\n\n<p>Ultimately, no one likes to hear the dreaded meeting ringtone when they least expect it, so setting a meeting schedule should be standard.&nbsp;<\/p>\n\n\n\n<h3 id=\"benefit-6-meeting-cadences-provide-consistent-updates\" class=\"wp-block-heading\">Benefit #6: Meeting cadences provide consistent updates<\/h3>\n\n\n\n<p>Consistent updates are another benefit of meeting cadences.<\/p>\n\n\n\n<p>A set meeting cadence allows team members and leaders to be regularly informed about developments, changes, and issues in the team.<\/p>\n\n\n\n<p>With consistent updates, team leaders gain a clearer picture of the status and progress of projects and tasks. Consistent communication also allows leaders to swiftly address any issues and have more informed decision-making.<\/p>\n\n\n\n<p>The consistency of regular meetings ensures that no critical information slips through the cracks, by providing a steady flow of information.<\/p>\n\n\n\n<h3 id=\"benefit-7-meeting-cadences-cultivate-relationships\" class=\"wp-block-heading\">Benefit #7: Meeting cadences cultivate relationships<\/h3>\n\n\n\n<p><strong>Meeting cadences also benefit the interpersonal relationships between team members.<\/strong><\/p>\n\n\n\n<p>The regular interactions create a space for team members to connect on both a professional and personal level. Over time, these interactions build rapport, trust, and a deeper understanding of each other.<\/p>\n\n\n\n<p>As team members become more comfortable sharing ideas and concerns, their relationships strengthen.<\/p>\n\n\n\n<p>Meeting cadences offer a structured opportunity for team-building, enabling teams to not only work well together but also foster a <a href=\"https:\/\/pumble.com\/blog\/positive-work-environment\/\" target=\"_blank\" rel=\"noreferrer noopener\">positive work environment<\/a> based on interpersonal connections.<\/p>\n\n\n\n\n<div class=\"banner banner-light pumble-gradient-templates\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <span class=\"h4 text-lg translation-block mb-0\">All-in-one digital HQ<\/span>\n        <p class=\"translation-block mt-1 mb-3\">A communication app for teams of all kinds. Discuss, share, and collaborate.<\/p>\n\n        <div class=\"banner-buttons d-flex gap-4 align-items-center translation-block justify-content-center justify-content-sm-start\">\n            <a class=\"bg-white rounded px-3 py-1 text-gray-dark\" href=\"https:\/\/pumble.com\/solutions\" target=\"_blank\">Solutions<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/pumble.com\/register\" target=\"_blank\">Register<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/pumble.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    \n\n\n\n<h2 id=\"pumble-by-cake-com-helps-you-find-the-right-meeting-rhythm-for-your-team\" class=\"wp-block-heading\">Pumble by CAKE.com helps you find the right meeting rhythm for your team&nbsp;<\/h2>\n\n\n\n<p>If you\u2019re trying to build a productive team of effective communicators, then establishing a meeting cadence should be at the top of your to-do list.&nbsp;<\/p>\n\n\n\n<p>A consistent schedule empowers teams to function more effectively \u2014 as do the right tools.<\/p>\n\n\n\n<p>With Pumble by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a>, you\u2019ll be able to set the perfect meeting cadence, share it with your team ,and watch as it helps your team members:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Focus more on their goals,<\/strong><\/li>\n\n\n\n<li><strong>Achieve goals faster,<\/strong><\/li>\n\n\n\n<li><strong>Track progress, <\/strong>and<\/li>\n\n\n\n<li><strong>Collaborate better.<\/strong><\/li>\n<\/ul>\n\n\n\n<p>With features like <a href=\"https:\/\/pumble.com\/features\/channels\" target=\"_blank\" rel=\"noreferrer noopener\">dedicated channels<\/a> where you can share every meeting cadence and <a href=\"https:\/\/pumble.com\/video-conferencing\" target=\"_blank\" rel=\"noreferrer noopener\">video conferencing<\/a> that allows you to include your entire team in the meetings, you\u2019ll quickly see the effects Pumble can have on your team\u2019s productivity. <\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/pumble.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Pumble<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn about meeting cadences, why you should use them, and how to set the right cadence for your needs.<\/p>\n","protected":false},"author":21,"featured_media":9331,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[8],"tags":[],"class_list":["post-9329","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-tips"],"acf":[],"_links":{"self":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/9329","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/users\/21"}],"replies":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/comments?post=9329"}],"version-history":[{"count":26,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/9329\/revisions"}],"predecessor-version":[{"id":23951,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/posts\/9329\/revisions\/23951"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/media\/9331"}],"wp:attachment":[{"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/media?parent=9329"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/categories?post=9329"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/pumble.com\/blog\/wp-json\/wp\/v2\/tags?post=9329"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}