How to Write a Resignation Letter in 2025 (With Templates)

So, you’ve decided to resign from your position. Now, all that’s left is to handle the transition period professionally.

The first and most important step is to give your resignation notice and inform all relevant parties of your decision to resign. 

But how exactly do you write a professional resignation letter? 

Você precisa de uma em primeiro lugar? 

Who should you address it to? 

What should you say to ensure you resign on good terms? 

And, is there a simple resignation letter format you can follow?

Read on to find answers to these key questions and 17 resignation letter templates that are ready to download and use.

Let’s get started.

O que é uma carta de demissão?

A resignation letter is a formal piece of writing used to inform your superior(s), HR, and any other relevant parties of your intent to resign.

Embora não seja uma etapa necessária, uma carta de demissão é uma parte muito apreciada do processo.

It also serves as a record of the end date of your employment. 

You can print out a copy of your resignation letter and hand it over to your manager(s) and/or human resources representative during an in-office meeting if you’re on-site. In case you’re a remote or hybrid worker, you can send your resignation letter over an email or even a message via your internal communication software.

É simples assim. 

No entanto, se você já teve que escrever uma carta de demissão, concordará que muitas vezes é mais fácil falar do que fazer.

Por que você deve escrever uma carta de demissão?

Deciding whether to write a resignation letter can feel like a dilemma, but the short answer is: yes, you should. 

Career coach Claire Burke highlights 3 key reasons for writing one: 

Here’s why a resignation letter matters:

• It provides written evidence — Establishes a clear record of your last working day for HR and legal purposes.
• It helps with the conversation — Makes breaking the news to your boss smoother and less awkward.
• It may be required — Some companies or industries expect a formal resignation letter.
• It lets you control the narrative — Ensures clarity about your departure and protects your reputation.
• It maintains a good relationship — Leaves the door open for future opportunities and reinforces your professional image.

Taking a few minutes to write a sincere resignation letter can make a big difference in how you leave your job and how you’re remembered.

O que você deve incluir em sua carta de demissão?

Your resignation letter doesn’t need to be long, but it should be professional and to the point. 

While you can choose to add personal touches, its main purpose is to communicate your departure clearly and leave a positive impression. Keeping it simple ensures there’s no room for misinterpretation and helps maintain a good relationship with your employer. 

Here are the key elements to include:

• A clear statement of resignation — Begin by directly stating that you are resigning from your position. Be straightforward and include your job title to ensure clarity.
• Your last working day — Specify your final day of employment so there’s no confusion about your notice period or transition timeline.
• A thank-you note — Express gratitude for the opportunities and experiences you’ve had at the company. A short and sincere thank-you leaves a positive final impression.
• An offer to help with the transition — If possible, mention your willingness to assist with training your replacement or ensuring a smooth handover of responsibilities. This reinforces professionalism and goodwill.
• A professional closing — End your letter on a positive note, expressing well wishes for the company and maintaining a respectful tone.

O que você não deve incluir em sua carta de demissão?

While your resignation letter should be sincere, there are certain things you should leave out. 

Providing too much detail or using the letter as a place to vent can do more harm than good. 

Keep it focused on your departure and avoid these common mistakes:

• A detailed explanation of why you’re leaving — Your resignation letter isn’t the place to outline every reason behind your decision. Keep it brief and save detailed discussions for a conversation with your manager.
• Information about your next job — Sharing details about your new employer, salary, or title is unnecessary and can be seen as unprofessional. If relevant, this can be discussed during an exit interview.
• Negative comments about the company — Even if you have frustrations, avoid criticizing your employer, coworkers, or workplace policies. Keeping things professional ensures you don’t burn bridges.
• Long instructions for your replacement — While it’s helpful to assist in the transition, your resignation letter isn’t the place for detailed handover notes. Discuss these separately with your manager or team.
• Unnecessary details or lengthy paragraphs — A resignation letter should be concise and to the point. Avoid overly detailed explanations, personal anecdotes, or emotional statements that don’t serve a professional purpose.

A well-crafted resignation letter helps you leave on good terms and keeps your professional reputation intact.

Resignation letter templates and examples

Now that we’ve covered why you should write a resignation letter and what to include in it, let’s help you get some tangible ideas on how to write a resignation letter based on your specific situation or need.

Read on as we uncover 17 types of resignation letter examples to spark your inspiration, with templates that are ready for you to download.

Type #1: Basic resignation letter example and template

Let’s cover the basics of writing a resignation letter.

Conforme mencionado acima, ao escrever qualquer carta de demissão (básica), certifique-se de: 

• Express a clear and direct resignation, 
• Include the effective date, 
• Express your gratitude for the opportunities you’ve had during your time with the company (optional), 
• Offer to help with the transition period (optional), and 
• Close the letter politely and professionally. 

Abaixo está um exemplo de carta de demissão básica que você pode enviar ao seu gerente:

⬇️ Download the Basic Resignation Letter Template 

This template can serve any type of resignation situation you might need, as there are no distinct elements or angles that might veer in a specific direction.

Além disso, como tal, fornece uma base perfeita para quando você precisa de algo específico, mas não sabe por onde começar.

Type #2: Simple resignation letter example and template

If you were going for a more simple resignation letter, you can write a simplified version of the basic resignation letter. 

Essentially, you can remove and/or shorten the optional parts in our basic resignation letter template. 

Aqui está um exemplo que você pode usar como inspiração: 

⬇️ Download the Simple Resignation Letter Template 

Você pode usar a carta de demissão simples se: 

• Você já discutiu minuciosamente todos os detalhes com todas as partes relevantes,
• You’re planning to have dedicated one-on-ones with your manager(s), HR, and/or teammates, and
• Você só quer ter certeza de que cumpriu as formalidades para deixar o emprego. 

Type #3: Short resignation letter example and template

Se o modelo de carta de demissão simples ainda não foi concisa o suficiente para você, não se preocupe. 

O truque para escrever uma carta de demissão curta é pegar um modelo simples e editá-lo com o mínimo de informações. 

Here’s a short resignation letter example you can copy and paste if you want a super concise and to-the-point version of your resignation letter: 

⬇️ Download the Short Resignation Letter Template

Embora recomendamos adicionar um pouco mais de detalhes à sua carta de demissão (como agradecer ao seu gerente e expressar sua disposição em ajudar na transição), você pode usar a curta carta de demissão quando quiser criar um breve registro da sua data de término em seu trabalho.

Type #4: Generic resignation letter example and template

Another great starting point when writing a resignation letter is to use a generic resignation letter template. 

As its name suggests, this type of template includes only the basic elements of a resignation letter with the most generic phrases and lines. 

Below you’ll find an example of a generic resignation letter template you can use as inspiration and customize to your liking:

⬇️ Download the Generic Resignation Letter Template

You can use the generic resignation letter template if you need quick inspiration when setting the basic structure for your resignation letter. 

Depending on your specific situation and the impression you want to leave, you can add a more personalized styling.

Type #5: Official resignation letter example and template

A resignation letter is an official document in and of itself. However, as you might expect, you can always go more or less official depending on:

• Sua posição, 
• Indústria, 
• The level of formality of the general internal communication style within your company, and 
• Your relationship with your manager and the type of leadership and communication style they practice. 

So, if you’re looking for a version of a resignation letter that is leaning more on the official side, you can take a look at our official resignation letter example below:

⬇️ Download the Official Resignation Letter Template

Use o modelo oficial de carta de demissão: 

• Em caso de dúvida sobre o nível de formalidade que você deve expressar, 
• When you’re resigning from a position at a company you’ve been working for a short period, or 
• Quando você quer mantê-lo super profissional e oficial. 

Type #6: Formal resignation letter example and template

If your position, industry, or company culture requires a higher level of formality, you’ll need to keep your resignation letter in line with the features of formal communication. 

To ensure a more formal tone, remember to keep it:

• Racional, 
• Estruturado e 
• Objetivo.  

To help you get a clearer picture of what constitutes a formal resignation letter, we’ve crafted a formal resignation letter example to illustrate this format:

⬇️ Download the Formal Resignation Letter Template  

Although all resignation letters are, essentially, formal pieces of writing, you’ll still be able to distinguish the subtle nuances in tone and vocabulary and determine when it’s appropriate to use a more formal resignation letter.

Type #7: Heartfelt resignation letter example and template

If you felt super close to your team and had an amazing relationship with your manager, you might want to let it all out in a heartfelt resignation letter and express your sincere appreciation to your manager and team. 

Of course, make sure to still keep it professional and don’t go into melodramatic ramblings.

To get a better understanding of what constitutes a heartfelt but professional resignation letter, take a look at our example template below: 

⬇️ Download the Heartfelt Resignation Letter Template

So, if you want to stay on good terms with your boss and teammates after your departure, you can compile a warm and heartfelt resignation letter that includes the following elements: 

• Detalhes anunciando sua demissão,
• Seus pensamentos e sentimentos sobre a função e a equipe, e
• Suas esperanças para o futuro (do seu relacionamento).

Type #8: Immediate resignation letter example and template

In the occasion you need to leave your job right away, you’ll need to write a resignation letter with a notice effective immediately.

Of course, in an ideal world, you’ll give your employer at least 2 weeks’ notice. However, chances are you’ll experience some instances where you won’t have much choice but to resign immediately. 

Therefore, we’re providing a template example below, to help you craft a perfect resignation letter when in a rush:

⬇️ Download the Immediate Resignation Letter Template

Mesmo que você tenha que renunciar imediatamente e não possa fazer um aviso prévio, lembre-se de:

• Check the terms of your employment agreement or contract (consult your HR department if not sure which rules apply to giving notice), 
• Explicar sua decisão com o máximo de detalhes possível (você não é obrigado a fornecer quaisquer detalhes pessoais sobre sua demissão; no entanto, é uma cortesia comum fornecer pelo menos um motivo geral e não específico para mantê-los informados até certo ponto) e 
• Manter um tom profissional e educado, especialmente se quiser sair em boas condições, apesar das circunstâncias. 

Type #9: Short notice resignation letter example and template

Além das circunstâncias de demissão imediata, você também poderá se deparar com uma situação de trabalho em que terá algum tempo para avisar, mas ainda assim será menor do que o necessário.

Not to be confused with the immediate resignation letter that implies an immediate termination of employment, a short notice resignation letter supposes any situation when you have to provide a notice shorter than the expected 2 weeks. 

Here’s how you can formulate a resignation letter when you have to give a short notice:

⬇️ Download the Short Notice Resignation Letter Template 

Use a short notice resignation letter template when you can’t provide the regular 2 weeks’ notice. 

It will come in handy when:

• Sua nova empresa precisa que você comece imediatamente, 
• Você tem uma emergência pessoal ou familiar, ou 
• Você não pode tolerar certas condições no trabalho.  

Type #10: 2-Week resignation letter example and template 

Uma carta de demissão com aviso prévio de duas semanas é a norma. 

It’s considered an optimum amount of time for the company to plan how to cover your absence. 

In case your circumstances allow you to provide a 2-week notice, here’s how you can craft your resignation letter:

⬇️ Download the 2-Week Resignation Letter Template 

You can send a 2-week resignation letter each time you can offer to stay for the 2-week notice period.

Type #11: 1-Month resignation letter example and template

In an ideal world, you’ll have the opportunity to plan your resignation at least one month in advance. 

If that’s the case, both you and your employer will have enough time to wrap things up and ensure a smooth transition. 

Independentemente do aviso prévio, escrever uma carta de demissão adequada não é uma tarefa fácil, principalmente quando se deseja causar uma impressão perfeita e duradoura.

Here’s some inspiration on how to craft your perfect 1-month resignation letter:

⬇️ Download the 1-Month Resignation Letter Template

Use the 1-month resignation letter template when your company policy recommends advance notice.

Type #12: Retirement resignation letter example and template

When you’re approaching the end of your professional career, it’s time to do your due diligence and inform your employer about your pending retirement via a retirement resignation letter.  

In addition to being a polite and professional way to close this chapter of your life, a retirement resignation letter also serves legal and financial departments as proof it was your decision to resign. 

If you’re having trouble finding the right words to express your decision and feelings, take a look at our retirement resignation letter example for some inspiration:

⬇️ Download the Retirement Resignation Letter Template 

Type #13: Rescind resignation letter example and template

In business, things often happen unexpectedly, and decisions are made only to be revoked shortly after. 

The same thing can happen with your decision to leave your job. 

You may have been firmly convinced that leaving was the right thing to do and even sent a resignation letter to your manager and human resources, only to have an unexpected turn of events lead you to the realization that you’d still want to keep your job. 

What you should do in this situation is — rescind your resignation letter. 

If you’re not sure how exactly to go about writing to rescind your resignation letter, here’s an example to get you started:

⬇️ Download the Rescind Resignation Letter Template 

Como esta não é uma situação ideal, você precisará de um pouco mais de incentivo e conselhos adicionais para redigir uma carta rescindindo sua demissão.

Ao se preparar para escrever uma carta para rescindir sua demissão, lembre-se: 

• Familiarize-se com a política da sua empresa sobre este assunto, 
• Consulte seu gerente sobre o curso de ação correto,
• Mantenha seus níveis de desempenho, 
• Indique claramente sua decisão de rescindir no início da carta, 
• Explique sua decisão em detalhes,
• Apologize profusely, 
• Lembre-os das vantagens de permanecer em equipe e 
• Expresse sua gratidão.  

Modelos de carta de demissão por tipo de trabalho

Although we tried to keep our list of the most common types of resignation letter examples and templates as extensive as possible, it’s still virtually impossible to cover all the potential scenarios and circumstances you’ll encounter throughout your career in one post. 

This is why our next chapter will deal with some of the most common resignation letters by job — just to give you an idea of how you can customize some of the previous examples to suit a specific job type or position. 

Vamos dar uma olhada! 

Type #1: Teacher resignation letter example and template

O formulário de carta de demissão para professores deve seguir todos os pontos principais da estrutura da carta de demissão, bem como oferecer potencialmente o término do semestre atual ou fornecer uma solução para ajudar na transição. 

Here’s an example of how you can structure a letter of resignation as a teacher giving notice:

⬇️ Download the Teacher Resignation Letter Template

One more point to keep in mind when giving formal notice as a teacher is that it’s common practice for this type of letter to be handed in personally by the teacher leaving the job.

Type #2: Nurse resignation letter example and template

Como enfermeiro que está deixando seu local de trabalho atual, espera-se que você dê sua notificação formal e inicie o processo de demissão voluntária. 

Here’s what a nurse resignation letter can look like in practice:

⬇️ Download the Nurse Resignation Letter Template

Type #3: Board resignation letter example and template

A board resignation letter is a formal notice given by a board member to a board or a board director stating their decision to resign. 

A board resignation letter template thus follows a standard resignation letter structure. One specific detail indicative of a board resignation letter is that it can specify a period for the resignation or suggest an immediate dismissal. 

Dependendo das circunstâncias, o conselho poderá decidir adiar a renúncia para outro momento mais conveniente.

Here’s an example of a board resignation letter template you can reference when writing your resignation letter to leave a board:

⬇️ Download the Board Resignation Letter Template

Finally, board resignation letters are usually handed out to board members during a formal board meeting.     

Type #4: Director resignation letter example and template

Se você é um diretor que decidiu deixar a empresa onde trabalha atualmente, é mais do que aconselhável escrever uma carta de demissão informando esta decisão formalmente. 

Mais importante ainda, uma carta de demissão neste caso fornecerá:

• Official paperwork to facilitate a seamless transition, 
• A note to express gratitude and appreciation for the people, 
• An explanation of the reasons for resigning (if applicable), and 
• A suggestion of the future course of action for the company, as the director’s resignation can significantly affect how the company moves forward.  

Here’s a director resignation letter example you can reference when writing your own:

⬇️ Download the Director Resignation Letter Template

Perguntas frequentes sobre modelos de carta de demissão

Aqui estão as respostas para algumas perguntas adicionais comuns que você pode ter ao escrever uma carta de demissão.  

Como você renuncia graciosamente em uma carta?

One of the ways to ensure a graceful transition is to keep the letter as short and to the point as possible. 

We reached out to Brian Pulliam, Founder and Leadership Coach, to pick his brain on the topic of writing a resignation letter.

He proposed a good rule of thumb when you want to make sure you write a perfectly concise resignation letter that communicates grace. 

A data efetiva é o último dia da carta de demissão?

A data efetiva não é necessariamente o dia em que você entrega a carta de demissão. 

Quite the contrary, the effective date is the last day of your employment, i.e. the last day of your work at a position you’re resigning from.  

Como você escreve uma carta de demissão educada?

Para garantir que sua carta de demissão pareça educada e profissional, lembre-se: 

• Stay clear and transparent in your announcement statement,
• Thank your colleagues and manager for the specific benefits and opportunities they’ve provided, and 
• Offer to help with the transition period.

Qual é o melhor modelo para uma carta de demissão?

O melhor modelo para uma carta de demissão é amplamente determinado por: 

• Suas circunstâncias específicas, 
• Seu tipo de trabalho, 
• Sua indústria e 
• O nível de formalidade praticado na sua comunicação interna.  

That being said, you can never go wrong with starting with a basic or generic resignation letter template and building upon those with a few personalized details if applicable.

Send your resignation letter with confidence using Pumble

Resigning from a job can feel overwhelming, but writing a professional resignation letter doesn’t have to be. 

Whether you need a heartfelt resignation letter, a resignation letter with one month’s notice, or a board resignation letter, using the right resignation letter format makes the process smooth and stress-free.

With Pumble, you can make your resignation process even more seamless. 

Pumble is a team collaboration tool that helps you communicate professionally with your employer and colleagues.

Com o Pumble, você pode:

• Use direct messages to notify your manager about your decision, 
• Chat in channels and threads to stay connected during your transition period, and 
• Schedule a video call for a professional resignation meeting.

If you’re interested to see what Pumble’s all about — try it for free today!

And, if you’re looking to increase productivity in your business as a whole, try out CAKE.com’s Productivity Bundle!