O trabalho em equipe moderno é mais difícil do que parece. Se você lidera uma equipe hoje em dia, provavelmente já sentiu o peso disso.
Gerentes conciliam prazos, projetos e expectativas dos clientes, mas, de alguma forma, a comunicação ainda se dispersa entre e-mails, bate-papos desorganizados e reuniões que consomem horas sem fornecer clareza.
O resultado? Arquivos ficam enterrados na memória de alguém, decisões ficam enterradas em uma cadeia de e-mails e os membros da equipe passam mais tempo procurando informações do que realmente fazendo algum trabalho significativo.
Equipes remotas têm ainda mais dificuldade em alternar ferramentas, lutam para manter a visibilidade e desperdiçam energia simplesmente para se manterem alinhadas.
É aqui que a colaboração em equipe com o Pumble muda o jogo.
O Pumble é mais do que apenas uma ferramenta de mensagens, pois atua como:
- O mecanismo de colaboração para sua equipe
- A digital workspace where every project has a home,
- Uma base de conhecimento compartilhada que permite pesquisar todas as conversas, arquivos e decisões para sempre,
- Um centro de colaboração onde equipes, gerentes e até mesmo parceiros externos podem se comunicar, compartilhar atualizações e acompanhar o progresso sem confusão.
In this guide, you’ll learn step by step how to transform Pumble from a business messaging app into the backbone of your project collaboration.
O Pumble será sua única fonte de informações, reduzindo a necessidade de reuniões intermináveis de acompanhamento e agilizando a tomada de decisões, mantendo todas as partes interessadas informadas.
Etapa 1: Crie seu centro de comando do projeto com canais
A base de toda colaboração em equipe está na estruturação do espaço de trabalho. Sem estrutura, as equipes rapidamente caem no caos: conversas se espalham por canais privados, arquivos ficam ocultos em anexos de e-mail e ninguém sabe onde encontrar as atualizações mais recentes.
Pumble solves this by letting you make your project-specific channels, each acting like a command center for work. A channel becomes the place where goals are defined, progress is tracked, and files are stored, making it the first step toward organized collaboration.
Ao usar canais no Pumble, as equipes podem se concentrar, colaborar e manter informações importantes acessíveis a quem precisar. Na prática, você cria um ambiente estruturado onde o trabalho permanece visível, acessível e conectado às pessoas certas.
Canais Específicos do Projeto
Pense no seu último projeto. As informações provavelmente estavam em todos os lugares: e-mails, chats privados, planilhas e até mesmo no caderno de alguém. Ao revisar o progresso, você teve que montar o quebra-cabeça.
Ao criar canais específicos para cada projeto no Pumble, você cria um centro de comando onde:
- Toda a comunicação do projeto é centralizada
- Toda a comunicação do projeto é centralizada
- Todos sabem onde procurar atualizações
Instead of one noisy chat where everything mixes together, you can make a dedicated channel for each project. It can give clarity to your team, keep communication relevant, and make onboarding new people effortless.
Aqui estão alguns exemplos de canais:
- Create one main channel per project
- Example: #website_redesign
- Benefit: Everyone knows where to go for updates, files, or questions so no more wasted time searching across multiple apps and channels.
- Use sub-channels when needed
- Example: #website_redesign_feedback
- Benefit: Break down complex projects without cluttering the main chanell, so discussions can stay organized.
- Make private channels for sensitive work
- Example: #budget_ads
- Benefit: Managers can keep confidential conversations restricted while still using Pumble.
Collaborate over channels on Pumble
Mensagens fixadas e descrições de canais
Context is everything. Without it, even the best structured channels can feel overwhelming. Pumble’s channel descriptions and pinned messages ensure every channel communicates its purpose instantly.
Uma descrição como: "Funções de reformulação: Gerente de Projetos Anna, Designer Mark, Líder de Desenvolvimento Sofia" fornece orientação imediata para todos que entram no canal.
Pinned messages keep essential documents and information visible at all times. Those can be the project brief, mockups folder, or a Plaky board link. So, instead of chasing files, team members know exactly where to look. Even collaboration norms can be pinned. For example, a reminder that all design feedback should be added in threads within 48 hours.
By structuring channels, you eliminate one of the biggest barriers to effective collaboration — disorganization. Instead of multiple disconnected spaces, with Pumble your team has one central hub for every project.
Etapa 2: Transforme conversas em fluxos de trabalho acionáveis
O desafio de usar apenas canais de chat é que as conversas muitas vezes continuam sendo apenas isso: conversas. As pessoas discutem tarefas, compartilham ideias ou fornecem feedback, mas sem ações claras, elementos importantes são ignorados.
Uma das maiores frustrações no trabalho em equipe é quando boas ideias ou decisões importantes se perdem na confusão. Alguém compartilha seu feedback no chat, outros respondem, mas uma semana depois ninguém se lembra do que foi decidido ou, pior, se alguém tomou alguma atitude.
Pumble solves this by making it easy to turn discussions into workflow and outcomes. When you have a team of a lot of people, and your channels are really busy, the only logical answer is to use threads, to avoid clutter in a channel and to keep discussion about specific topics in one place.
Threads for task discussions
When a project heats up, conversations move fast. Threads keep conversations focused by grouping replies under the original message. It keeps the main channel tidy, while preserving context. Later, when someone wants to see why a certain version was chosen for example, the entire discussion is neatly stored in one place.
Veja como você pode usar tópicos para manter sua comunicação organizada:
- Start a thread for each task or feedback item
- Example: Logo feedback thread in the #website_redesign channel
- Benefit: Keeps all related comments in one place, so you don’t lose important input.
- Use threads for decision making
- Example: Approve final copy thread
- Benefit: Makes decisions easy to track later, without scrolling through weeks of discussions.
Mentions to assign informal tasks and get approvals
Not every task needs a formal ticket. Sometimes, a quick mention is enough to move work forward. When you tag someone in Pumble, responsibility becomes visible. Instead of vague “someone should do this”, you have clear accountability:
- @Maya can you upload the latest draft by Friday, please?
- @John please confirm this design before tomorrow’s client call, or
- @marketing-team let’s finalize campaign messaging by the end of the week.
Mentions cut through the noise and help team members prioritize tasks. Managers benefit from transparent accountability so everyone sees who’s responsible and when something needs to happen.
This also reduces back-and-forth follow ups and minimizes forgotten tasks.
De Discussões a Ferramentas
While threads and mentions cover quick actions, some tasks require a structure. That’s where integrations with project management tools are important for all.
Uma conversa no Pumble pode ser transformada em uma tarefa estruturada no Pumble, com prazos e responsáveis. A tarefa é vinculada à discussão, para que o contexto nunca seja perdido.
Por exemplo, se um designer carrega um mockup em um tópico e inicia uma discussão, o gerente de projeto pode criar uma tarefa e vinculá-la à discussão do Pumble no Plaky. O progresso pode ser monitorado tanto no Plaky quanto no Pumble.
E, para agilizar o processo, quando um desenvolvedor conclui a tarefa de reformulação da página inicial e a marca como Concluída no Plaky, todos os vinculados à tarefa receberão uma notificação no canal. Os administradores podem ficar por dentro sem precisar alternar constantemente entre ferramentas.
Etapa 3: Centralize todos os arquivos e feedbacks do seu projeto
Toda equipe conhece a dificuldade de encontrar a versão "certa" de um documento. Foi um e-mail da semana passada? Compartilhado em um bate-papo aleatório em grupo? Está salvo no disco rígido pessoal de alguém?
Teams waste countless hours digging through email attachments, personal folders, or scattered chat uploads.
Equipes perdem horas incontáveis organizando anexos de e-mail, pastas pessoais ou postagens de bate-papo espalhadas.
Em vez de ter que lidar com e-mails, unidades de nuvem e links infinitos, o Pumble permite que você compartilhe arquivos diretamente no canal ou tópico onde a discussão está ocorrendo.
Arquivos em um só lugar
Unlike traditional storage systems, Pumble ties each file to the conversation where it was shared. It is a crucial difference. Instead of finding “Homepage_final_v2.docx” in a folder with no explanation, you see it in the channel or thread where feedback was given, revisions were discussed, and approval were made.
This transforms file management from a passive archive into an active collaboration process. Files are no longer static objects — they are living parts of the discussion.
Todo projeto evolui, assim como seus arquivos. Em cadeias de e-mail, o controle de versão se torna um pesadelo. Você tem arquivos como: "final_v2", "final_final", "final_final_v33".
No Pumble, o controle de versões é simples porque é feito em contexto. Todos os comentários são feitos em uma conversa. Quando um novo arquivo é carregado, todo o histórico de conversas está em um só lugar. Meses depois, a lógica por trás das decisões de design está a apenas uma busca de distância.
Advanced search capabilities
When it comes to search, with unlimited message history, Pumble lets you retrieve files and related conversations anytime. You can search by keyword, file name, file type, channel or team member.
Para os gerentes, isso significa o fim dos gargalos quando alguém que gerencia uma tarefa sai da empresa. O conhecimento e os recursos permanecem acessíveis à equipe.
Feedback em tempo real com videochamadas e compartilhamento de tela
Sometimes written feedback isn’t enough. That’s when Pumble’s video conferencing and screen sharing features came in. Imagine your team is reviewing a pitch deck. Instead of exchanging countless comments, the project lead shares their screen in Pumble, walks through the slides, and gathers immediate feedback.
This mix of synchronous and asynchronous communication ensures that your team has the flexibility to work across time zones, while still being able to align quickly when it matters most.
Etapa 4: Crie um Cérebro de Projeto Pesquisável e Permanente
Knowledge is the invisible foundation of every successful team. But when someone asks “Why did we make this decision again?”, or “ Does anyone have the file from the last quarter’s campaign?”, and nobody has an answer, this is where most collaboration tools fail. Pumble solves this by becoming a long-term knowledge base.
When information is scattered across emails, spreadsheets, and meetings, every manager faces the same question: Which version is the right one?
O Pumble elimina a incerteza, mantendo todos os arquivos, discussões e decisões em um só lugar. Ele se torna sua única fonte de verdade.
Isso se traduz em:
- Fluxo de trabalho contínuo entre o que foi dito e o que foi lembrado
- Fluxo de trabalho sem pagar a mais para acessar seus próprios dados
- Tomada de decisão mais rápida porque as respostas estão sempre disponíveis
Unlimited history as a knowledge asset
Unlike many collaboration tools that restrict message history, Pumble saves every message, file, and discussion.
This transforms your workspace into a permanent, searchable knowledge base:
- Access every project detail, forever,
- Revisit past launches, campaigns, or client projects, and
- Avoid “reinventing the wheel” by reusing proven solutions.
With Pumble, nothing gets lost. It captures not only what your team decided, but also how and why those decisions were made.
Histórico ilimitado como recurso de conhecimento
Ao contrário de muitas ferramentas de colaboração que restringem o histórico de mensagens, o Pumble salva todas as mensagens, arquivos e conversas.
For example, a marketing coordinator reviewing last year’s campaign not only sees the final ad copy, but also the brainstorming process, the edits, and the approval timeline. The history becomes a living textbook for future projects.
Key benefits include:
- Files and discussions always stay connected,
- Teams understand the “why” behind every decision, not just outcome, and
- Every iteration remains visible for future learning.
Faster onboarding
With Pumble, newcomers don’t start from zero. They can scroll through channels, threads, and pinned discussions to instantly understand the project’s background.
Imagine a new developer joining the #mobile_app_integrations channel.
He can:
- Review past design debates,
- See how bug fixes were handled, and
- Read through client feedback that shaped priorities.
What normally takes weeks of handover meetings is condensed into hours of independent learning.
Pumble doesn’t help you just in the moment. It builds a foundation for the future.
Imagine your company 5 years from now, with hundreds of completed projects. Instead of starting from scratch, every new initiative is informed by a living archive of lessons learned, best practices, and client feedback.
In this sense, Pumble becomes more than a tool. It becomes your organization’s collective memory, a resource that grows more valuable the longer you use it.
Etapa 5: Colabore perfeitamente com parceiros externos
A colaboração raramente fica confinada dentro das paredes da empresa e nenhum projeto se desenvolve isoladamente. Projetos modernos frequentemente envolvem freelancers, agências, contratados ou até mesmo clientes que precisam contribuir e se manter no caminho certo.
The challenge is doing this without exposing your entire workspace or overwhelming external partners with irrelevant information.
Guest access in Pumble is a secure way to bring outside collaborators into your workspace while keeping sensitive internal discussions private.
Instead of endless email chains or creating temporary group chats, Pumble lets you invite guests directly into the channels they need and nothing more.
There are two types of guests:
- Single-channel guests — best for clients or one-time contractors who only need access into one project stream.
- Multi-channel guests — perfect for agencies or long-term partners who need to contribute across multiple initiatives.
This structure ensures that collaboration is open where it needs to be, yet controlled and safe everywhere else.
Building trust and transparency
When clients can see progress in real time it builds trust. They no longer need constant update calls or status reports because the information is already available in the shared channel.
For example, an agency working on a rebrand can invite the client into the #branding_project channel. The client can:
- Follow the latest design drafts,
- Add comments directly in the thread, and
- See which decisions are already approved.
This transparency reduces misunderstandings and speeds up decision making.
Cutting down on meeting overload
Inviting external partners into Pumble also means fewer lengthy meetings. Instead of scheduling weekly check-ins, partners can drop into the conversation, read the updates, and provide input if necessary.
Key benefits:
- Status updates shift from meetings to channels,
- Everyone stays aligned without syncing calendars, and
- Communication becomes asynchronous, freeing up more productive time.
Step #6: Connect your tools into a unified ecosystem
Even the most collaborative teams rely on multiple tools: a project management app for tasks, a calendar for scheduling, cloud storage for files, and a time tracker for tracking productivity. But if the workflow becomes so split, productivity will suffer.
Pumble acts as the central hub for your digital workspace by bringing notifications and updates into one place. Instead of jumping between platforms, your team stays in Pumble.
Google Drive
When working on a project, files are never just files. They’re part of a bigger story — brainstorm sessions, feedback, approvals. By connecting Google Drive to Pumble, you bring that story together.
Instead of sending links through email or worrying about version control, teams can:
- Share drive files in Pumble,
- Team members can open, preview, and comments without leaving the conversation, and
- Search for files later, not just by name, but by the discussion around them.
Imagine your design team sharing a new campaign concept. With Google Drive integration, the PDF files live inside the #marketing_campaigns channel. Feedback stays attached to it, so the entire evolution of the files is clear months or even years later.
Calendário Google
Deadlines and meetings are easy to lose track of when they live outside of your main communication space.
With Google Calendar integration, Pumble brings time management into the heart of team collaboration:
- Project deadlines can be highlighted in channels where work happens,
- Meeting reminders pop up where your team is already active, and
- Events and tasks can be discussed in context, reducing back and forth scheduling.
Think of it as merging what we need to do with when we need to do it, right where your team communicates daily.
Plaky
Brainstorming in chat is great, but those ideas need to transform into structured tasks. Whether a teammate comments on a task, changes its status, or mentions you on a board item, Pumble instantly delivers a Plaky notification into the right channel.
A conversation about next week’s product launch can quickly become a Plaky task, and managers can oversee progress without switching tabs constantly.
For example, if the product team is discussing a new features in the #new_features channel, you can spring off tasks in Plaky without losing context of the original thread, and everyone stays aligned.
Clockify
Time tracking is often the invisible glue of project management. By integrating Clockify into Pumble, your team gains real time visibility of the time off requests, timesheets approvals, and reminders to log hours.
Instead of chasing team members for updates, Pumble automatically delivers these notifications into your workspace ensuring everyone stays on the same page.
Imagine your marketing team is preparing for a product launch. Everyone is logging hours in Clockify to keep track of design, copywriting, and testing.
Instead of waiting until the end of the week for manager to have some time, Pumble delivers a notification right into the channel:
- Maya submitted time off request, or
- James’ timesheet is pending approval.
You can approve or reject time off requests directly from Pumble, and Maya will know what to do.
Now the project manager doesn’t have to chase down updates from multiple platforms — the most important time tracking events are visible right inside Pumble.
When all these tools work together in Pumble, the benefits go far beyond convenience:
- Less context switching,
- Clearer visibility,
- Better focus, and
- Unified workflows.
Instead of scattering your team’s energy across platforms, Pumble turns the ecosystem into a cohesive digital workspace. The result is not just improved efficiency, it’s a calmer, more focused way of working where tools support the team, instead of distracting it.
Turning teamwork into lasting impact with Pumble
Team collaboration today is both an opportunity and a challenge. The opportunity lies in how connected and global our work has become. The challenge is that information, files, and context are often separated across countless tools, making teamwork harder than it needs to be.
Team collaboration with Pumble solves the challenges by providing:
- Project-specific channels to keep communication organized,
- Threads and mentions to turn discussions into actionable tasks,
- File sharing and unlimited message history to give context and build a knowledge base,
- Guest access to safely collaborate with external partners, and
- Integrations with Clockify, Plaky, and Google tools to centralize work in a single digital workspace.
For teams looking to go even further, the CAKE.com Suite amplifies these benefits. By combining Pumble, Plaky and Clockify in one ecosystem, teams gain:
- Unified notifications from all tools directly in Pumble,
- Cost-effective access to full-features apps,
- Cross-tool workflows, reducing friction and context switching, and
- Single source of truth that spans communication, time tracking, and project management.
For managers, this means fewer status meetings, less chasing updates, and faster and more confident decision making. Teams gain clarity, autonomy, and focus. Over time, Pumble becomes more than a tool, especially in a CAKE.com Bundle. It becomes a central hub for knowledge, collaboration, and productivity.
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