If you’re like most professionals, virtual meetings are part of your daily routine. And, let’s be honest — sometimes they can be a hassle, especially when screen sharing isn’t working smoothly.
Screen sharing has become the digital equivalent of gathering around the same desk. It needs to be instant and high-quality.
A good screen-sharing tool can make all the difference, taking you from typing an explanation for 10 minutes to showing it in 10 seconds, all while keeping everyone productive.
That’s why I’ve put together a list of options to help you choose the best fit for your team.
Let’s dive into the best screen-sharing software of 2026 so you can take your virtual meetings to the next level.
Why trust us?
The apps we talk about are selected, tested, and written about by human reviewers who follow strict review and editorial guidelines. We pick solutions that are practical, purposeful, and can offer real value for the specific use case or business context we’re covering — while also being justified in their pricing. Our methodology is transparent, clear, and available to everyone:
Table of Contents
Top all-in-one collaboration hubs
If you and your team are looking for an all-in-one communication tool that offers high-quality collaborative screen sharing while keeping all your messages and calls in one place, these are my top picks.
Pumble – best for effortless team communication
Pumble is a team communication app that stands out as a versatile screen-sharing solution. Its user-friendly interface and robust features make it ideal for virtual meetings and presentations.
As someone who uses Pumble daily, I appreciate the high-quality video and audio during meetings. The easy-to-use screen sharing also makes presenting quick and frustration-free, without lagging or disruptions.
One of the best parts is how fast it is to get a meeting going. With Pumble screen sharing, you can start a call directly from any chat — whether it’s a 1-on-1 message, group DM, or channel. With one click, you instantly jump into a call and share your screen without leaving the workspace.
This creates a natural flow: you discuss something in a chat, hop on a call to show it, and continue the conversation right where you left off.
During a call, you can use the chat box to drop important information and share links while presenting.
Aside from audio and video calls, Pumble also provides:
- Private and public channels,
- Guest access for all outside collaborators,
- Direct messages, and
- Voice and video messages.
This makes it a perfect choice for companies looking to improve their overall team collaboration and efficiency with a one-stop-shop tool for all communication.
Pumble pros:
- High-quality video meetings
- Unlimited number of users
- Unlimited message history
- Sleek and easy-to-use interface
- Meeting recording
Pumble cons:
- Lacks read receipts
What’s new in Pumble: Pumble recently expanded its accessibility and is now available in 5 languages, making it easier for more global teams to collaborate.
Available for: Desktop — Windows, Mac, and Linux; Mobile — Android and iOS
Pricing: Free plan available; paid plans from $2.49 per user per month, billed annually
Try Pumble’s fast, easy screen sharing
Slack — best for quick screen sharing in Huddles
Slack is a popular communication workspace used by teams around the world.
It includes screen sharing through its Huddles feature, an instant, informal call you can start from any channel or DM.
I found it simple and easy to get the hang of, so teammates won’t have much of a learning curve when getting started.
Up to 2 people can share their screens at the same time, which is helpful when comparing notes or reviewing multiple documents.
While testing, I also tried Slack’s annotation tool. You can draw on the screen with a neon-yellow marker, but the annotations disappear after a few seconds, which I found inconvenient during longer explanations.
However, a bigger downside is that Slack’s free plan only keeps 90 days of message history, which can make long-term collaboration challenging.
Its paid plans start at $7.25 per user/month when billed annually, and all paid tiers cap meetings at 50 participants.
Slack pros:
- Wide selection of integrations
- Up to 2 people can share their screens simultaneously
Slack cons:
- Free plan limits message history to 90 days
- Pricing can be expensive for larger teams
Get unlimited free message history
What’s new in Slack: You can choose whether to receive all new messages or only mentions and direct messages, and you can set exceptions for specific important channels.
Available for: Desktop — Windows, Mac, and Linux; Mobile — Android and iOS
Pricing: Free plan available; paid plans from $7.25 per user per month, billed annually
💡 PUMBLE PRO TIP
Want to see how Slack stacks up against Pumble? Check out our comparisons:
Microsoft Teams – best for teams using Microsoft 365
Microsoft Teams is another versatile collaboration platform you’ve likely heard of, but this time, we’re focusing on its screen-sharing capabilities.
Its free plan is only available for personal use, while businesses need to opt for one of the paid plans. The free plan includes group calls for up to 60 minutes and 100 participants, as well as data encryption for meetings and calls.
After a quick screen-sharing set-up, I noticed that when presenting, the selected window is in a red frame, which helps keep track of where to move the cursor.
Also, if your camera is on during screen sharing, you can choose from different views:
- ‘Standout’ — you appear in front of your presentation,
- ‘Side by side’ — your camera video is next to the presentation with a background, and
- ‘Reporter’ mode — you appear in front of the presentation with a background.
I find that the modes with backgrounds reduce presentation visibility by zooming it out. Also, being in front of the presentation using the ‘standout’ option may have you cover important information. Regardless, if you need to show your video alongside your presentation, I would still opt for the ‘standout’ version for a more zoomed-in clear view of the shared screen.
Overall, Microsoft Teams is a well-equipped platform for teams already using the Microsoft 365 suite. However, it can feel heavy or complicated for users who prefer simpler software.
Microsoft Teams pros:
- Great integration with third-party apps
- Free 30-day trials for all paid plans
Microsoft Teams cons:
- Not so useful for teams that are not using Microsoft 365
What’s new in Microsoft Teams: Teams now includes Copilot, an AI assistant that helps summarize chats and generates messages from your conversations and calendar. This feature requires a Microsoft 365 Copilot license.
Available for: Desktop — Windows, Mac, and Linux; Mobile — Android and iOS
Pricing: Free plan available; paid plans from $4.00 per user per month, billed annually
💡 PUMBLE PRO TIP
If you’re not sure if Microsoft Teams is the best screen-sharing solution, take a look at our comprehensive comparison and research on an alternative:
Best dedicated video conferencing tools
If your team’s communication needs are focused on video meetings, these tools are my top choices, built specifically for conferencing.
Zoom – best for larger meetings
Zoom is a well-known video-conferencing platform with features suited for a range of collaborative needs, especially when hosting large audiences.
The free plan allows up to 100 meeting participants, while paid plans increase that limit up to 1000.
Zoom allows up to 4 participants to share their screens simultaneously, record sessions, and use the in-meeting chat.
What stood out to me while testing the free version is how customizable the annotation tool is. You can draw with a pencil, choose colors and shapes, add text, spotlight areas, and even download your annotations as an image. This makes it easier to highlight key segments and keep participants engaged.
I also appreciate the presenter’s flexible controls, such as:
- Choosing whether only the host or all participants can share their screen,
- Giving mouse and keyboard control to meeting participants,
- Controlling who can annotate, and
- Choosing whether participants’ names are displayed during annotation.
One drawback is that presenters must have the Zoom app installed to share their screen, which can be inconvenient for quick, browser-based meetings.
Zoom pros:
- A large number of meeting participants
- Up to 4 people can share their screens simultaneously
- Many customization options
Zoom cons:
- Presenters must install the app
- History of security issues
- Paid plans are relatively expensive
Collaborate securely with Pumble
What’s new in Zoom: Admins can now create custom AI agents that connect to other apps, letting Zoom’s AI companion pull data and take action across tools. This feature requires the Custom AI Companion add-on.
Available for: Desktop — Windows, Mac, and Linux; Mobile — Android and iOS
Pricing: Free plan available; paid plans from $13.33 per user per month
💡 PUMBLE PRO TIP
If you want more information about Zoom and how it compares to Pumble as a team communication app, check out our research:
Google Meet – best for teams using Google Workspace
Google Meet is a simple platform that works not only for video conferencing but also as a solid screen-sharing solution.
Its integration with other Google Workspace apps, such as Gmail and Google Calendar, make it a natural fit for teams that rely on this suite.
The free plan supports hour-long group meetings for up to 100 participants, with 1-on-1 calls lasting up to 24 hours. Paid plans increase the limit up to 1000 participants.
When starting a meeting, you can choose “Companion mode” before joining. This option lets you be a presenter from the start of the call and is meant for hybrid meetings where a second screen is used. It disables the mic and speaker on the second device to avoid audio feedback, but you can still speak and listen using your primary device.
A meeting can host up to 10 simultaneous presentations at once.
One thing that I found particularly useful – if you’re using a computer and a Chrome browser, you can present directly from Google Docs, Sheets, or Slides. This allows you to control the document while seeing yourself and other participants at the same time.
However, Google Meet isn’t without its drawbacks. While the free plan is generous in some aspects, it lacks features like meeting recordings and advanced admin controls, which are only available in the paid plans.
Google Meet pros:
- Integration with other Google apps (Google Docs, Google Slides, Google Calendar, etc.)
- Up to 10 people can share their screens simultaneously
Google Meet cons:
- Limited features (lacking built-in whiteboards)
What’s new in Google Meet: Google Meet now automatically shows a picture-in-picture window when you start screen sharing, so you can see participants while presenting.
Available for: Desktop — Windows, Mac, and Linux; Mobile — Android and iOS
Pricing: Free plan available; paid plans from $7 per user per month
Best for technical support & remote control
When helping teammates with remote troubleshooting, you need a tool that lets you take control of their computer and guide them in real time. This is my top choice.
AnyDesk – best for providing technical support
AnyDesk is a remote desktop software that allows users to share their screens and access other computers remotely. It is different from the rest of the software on this list because the screen sharing is not done within a call but during a remote desktop control session.
The remote desktop control gives remote control access as if you were physically present. You can switch to view-only mode if you don’t need this feature while screen sharing.
Its free version, however, gives access to only 3 managed devices.
I find that it’s the most fitting for real-time tech support, which is exactly when the session recording feature comes in handy, to reference it later.
AnyDesk pros:
- Solid security
- Cross-platform compatibility
AnyDesk cons:
- Limited free version
- Paid plans are a bit expensive
Available for: Desktop – Windows, Mac, Linux, FreeBSD, and Chrome OS; Mobile – Android and iOS; Other – Apple TV and Raspberry Pi
Pricing: Free plan available for personal use; paid plans for businesses from $22.90 per month, billed annually, for single-person companies
Best for developers
For coding or collaborative debugging, this is the developer-focused tool I recommend your team use.
CoScreen — best for low-latency code sharing
CoScreen is a niche collaboration tool built specifically for real-time, low-latency screen sharing — mainly for developers who need crisp resolution and shared control while working on code.
It’s very simple to set up: once you’re in a session, you can hover over any window on your desktop and click Share, or even select a specific screen region or terminal window to share.
While sharing a region, you can pause and resume, which is helpful when switching between sensitive files.
The one drawback I noticed is its lack of built-in features such as session recording or in-call chat.
CoScreen supports:
- Single- and multi-user screen sharing,
- Single- and multi-user remote control,
- Cross-user copy and pasting, and
- Mob collaboration with more than 2 users for teams working together on the same task.
If you want to prevent others from taking control of your shared window, disabling remote control is just one click away.
The Standard plan is free and allows:
- Meetings with up to 10 participants,
- Simultaneous sharing of multiple desktop apps, and
- Real-time editing of shared windows.
CoScreen pros:
- Easy, instant window sharing with minimal setup
- Ultra-low-latency collaboration ideal for coding
CoScreen cons:
- Limited free plan
- Pricey paid plan
What’s new in CoScreen: You can now share only a selected area of your screen, giving you more control over what participants see.
Available for: Desktop – Windows and Mac
Pricing: Free plan available; paid plan from $20 per user per month
Best for asynchronous sharing
Sometimes you don’t need a meeting — you just need to show or present something quickly.
Async sharing makes it easy to pass along updates, explain steps, or walk through issues without coordinating schedules.
Loom — best for quick async walkthroughs
Loom lets you record your screen, webcam, or both in just a few clicks.
When recording both, your webcam video appears in a selfie bubble that you can resize and reposition.
You can pause and resume recordings anytime, and viewers can leave emoji reactions or timestamped comments for easy feedback or questions.
Editing tools are only available on paid plans, while transcription works even on the free tier.
The free Starter plan does come with limitations:
- Up to 50 members,
- Up to 25 videos per person, and
- Up to 5 minutes per video.
Because of these restrictions, Loom seems to me like a one-off solution for sharing short video messages rather than a long-term option.
For frequent async updates, an all-in-one tool like Pumble with built-in video messaging and meeting recording may be a more practical choice.
Loom pros:
- Easy to set up and use
- Offers helpful collaboration features (like viewer insights, comments, and automatic transcripts)
Loom cons:
- Limited free version
- Paid plans can feel expensive for what the tool offers
Available for: Desktop — Windows, Mac, and Chrome extension; Mobile — Android and iOS
Pricing: Free plan available; paid plans from $15 per user per month, billed annually
How to choose the best screen-sharing app for your team
Choosing the right screen-sharing tool depends on your team’s needs, the type of work you do, and your security requirements.
Here are some important things to consider:
- Ease of use: Ensure both hosts and participants can navigate the platform quickly and start sharing without confusion.
- Security: To protect your sensitive information and ensure secure screen sharing, look for end-to-end encryption and support for zero-trust security practices.
- Compatibility: Check that the tool works across all the devices and operating systems your team uses.
- Screen-sharing quality: High-resolution, low-latency sharing ensures smooth presentations, coding sessions, or design reviews.
- Collaboration features: Built-in tools like chat, reactions, and annotations make remote teamwork more effective.
- Additional tools: Features like recording, scheduling, and integrations with other apps can boost productivity.
- Affordability: Compare pricing tiers, free plans, and scalability to get the best balance of cost and functionality for your team.
Why integrated screen sharing wins with Pumble
Choosing the ideal screen-sharing software is a crucial step toward enhancing communication and productivity within your organization.
The best screen sharing apps for teams reduce friction instead of forcing you to switch between multiple tools, losing precious time and momentum.
Pumble by CAKE.com serves all your communication needs. With it, you can:
- Jump on a call and share your screen directly from a DM or channel to resolve issues quickly.
- Talk and share links in the call chat for easy access to relevant information.
- Record important presentations for future reference.
- Access unlimited message history for free, turning your team’s workspace into a knowledge base where files, call logs, and conversations are easy to find.
Having everything in one platform ensures your team spends less time context switching and more time collaborating efficiently.
