18 Best team communication tools for business

It’s not surprising that around 75% of employers believe collaboration and teamwork to be significant aspects of a successful business. 

Yet, what is the secret to ultimate business success? 

What differentiates great businesses from average and bad ones? 

Quite often, the answer is simple — they have all come up with a great internal communication strategy based on the active use of adequate team communication tools. 

In this piece, we’ll share a detailed list of the best team communication tools from the following categories: 

  • Team messaging apps
  • Video conferencing tools
  • Online whiteboard platforms
  • Document sharing and editing tools
  • Virtual presentation software

Make sure to check them all out before picking the best ones for your company and employees.

18 Best team communication tools for business

Pumble — for organized team chat and collaboration 

Pumble
Pumble

Pumble is a free chat and collaboration app that allows individuals and teams of all sizes to communicate on a daily basis and reduce the time spent on typing emails

It provides the following:

  • Real-time communication, with the help of: 
    • Direct messages
    • Public and private channels
    • Threads 
    • Mentions
    • Pinned messages
    • Voice calls
    • Video calls 
  • Productive collaboration, with the help of: 
    • Availability status 
    • File and link sharing
    • Message formatting
    • Reactions
  • Shared knowledge, with the help of:
    • Profile pages
    • Unlimited chat history 
    • The channel browser
    • The file browser
    • Sort and filter options 
  • Smart notifications, in the form of:
    • Notifications
    • The ‘Do not disturb’ mode
    • Preferences
    • The mute channel option
  • User-friendly interface, in the form of:
    • Dark and light themes
    • Shortcuts
    • A customizable sidebar
  • Better workspace administration, with the help of: 
    • Roles and permissions
    • Workspaces
    • User groups
    • Guest access 
  • Chat from anywhere
    • Web-based 
    • Desktop app (Windows, Linux, Mac, Mac (M1), and Mac Intel)
    • Mobile app (Apple iOS and Android)

Why use Pumble? 

Pumble has been recognized as one of the most convenient, practical, and cost-effective team chat apps on the market. 

Thanks to Pumble, you’ll be able to collaborate faster, generate fewer emails, and avoid spending your precious time on mundane tasks. 

Pumble is suitable for different types of communication and users, from personal chatting to corporate exchange of information. 

If your goal is to stay connected with your team members and colleagues from other teams, no matter where you are, Pumble should be your number one app. 

Overall, Pumble’s got it all covered. It’s very easy to use and navigate thanks to its practical and neat design. It also provides a highly secure multi-functional workspace across several platforms and all that at a sensible price — a  dream come true for most people. 

Pumble’s best feature

One of the key challenges remote and hybrid teams face is having to put more effort into maintaining communication instead of working on problem-solving and decision-making

With unlimited chat history in the free plan, Pumble keeps your communication transparent and effective. 

Unlimited access to every piece of information or file ever exchanged helps your team stay up to date with every critical decision and ensures no conversation is ever lost. 

🔸 Pumble is available for: Web, Windows, Mac, Linux, Android, and iOS

🔸 Suitable for: Remote, virtual, and hybrid teams of all sizes, freelancers  

Pricing Pumble 
Free plan Yes 
Free trialYes
Cheapest paid plan$1.99 user/month

Google Chat —  for simple team messaging 

Google Chat
Google Chat

Google Chat is the team messaging app available under Google’s Workspace package. Some of its features are:

  • Simple one-on-one and group conversations
  • Virtual rooms
  • Channels 
  • Threaded conversations 
  • File sharing
  • Tight integrations with other Google products 

Why use Google Chat?

Thanks to its distinguished place in the Google Family, Google Chat seems like a logical option for existing Google users. 

However, it still lacks an intuitive interface and feature-richness some other tools on the list offer. But, thanks to its availability and affordability, many still find it an optimal team messaging solution. 

Google Chat’s best feature

In addition to being part of the well-known Google Workspace family, Google Chat has a practical and functional approach to chatting. The interface is uncomplicated, and the layout is easy to use. 

Plus, you can use it directly in Gmail or as a standalone app for macOS, Windows, Android, and Apple mobile devices.

The app allows you to organize your communication in channels and dedicated rooms. The Chat even supports external users, about 28 languages, and 8,000 members per room. 

If you’re already a Google Workspace subscriber, you’ll get most of Chat’s features for free.

🔸 Google Chat is available for: Web, Windows, Mac, Android, and iOS

🔸 Suitable for: Anyone in need of a simple chat app

Pricing Google Chat 
Free plan Yes 
Free trialYes
Cheapest paid plan$6 user/month

💡 Pumble Pro Tip 

To find out how Google Chat compares to Slack, be sure to check out our detailed comparison guide on the blog:

Discord — for great voice communication 

Discord
Discord

Discord is a free instant messaging, VoIP, and digital distribution platform. Some of its distinctive features are:

  • Servers
  • Channels
  • Direct messages
  • User profiles
  • Advanced voice channels
  • Video calls and streaming
  • Developer tools  

Why use Discord?

Discord was initially recognized as the gaming community’s first choice. 

However, thanks to its availability across several platforms and the ability to add up to 500,000 members per server — it can be a practical means of communication for many individuals and business professionals.

What makes Discord so attractive is that it offers a lot of features that support outstanding team communication and enable real-time collaboration. 

Since millions have already chosen Discord as their team chat app, it’s definitely worth a shot. 

Discord’s best feature

With its unlimited storage plan and chat history, a simple layout, and generous pricing plan, Discord shouldn’t be disregarded at all.  

Unlike many of the popular solutions on the market, Discord highlights voice communication over written communication. This can be great for those who base their entire communication on voice features, as Disord can make it seem like the person you’re talking to is right next to you.

🔸 Discord is available for: Web, Windows, Mac, Linux, Android, and iOS

🔸 Suitable for: Users coming from the gaming community

Pricing Discord
Free plan Yes 
Free trialNo
Cheapest paid plan$4.99 user/month

💡 Pumble Pro Tip

Want to know how Discord compares to other popular team communication tools?
Check out our comparison posts on the blog:

Slack — for streamlining different tasks and apps 

Slack
Slack

Slack is an outstanding communication hub whose primary goal is to “make work life simpler, more pleasant and more productive.” 

Slack’s most prominent features include: 

  • Public and private channels
  • Messaging
  • Voice and video calls
  • Workflow builder
  • Integrations
  • File sharing
  • Slack Huddles
  • Slack Connect  

Why use Slack?

Slack is a great productivity app that easily integrates with many other tools and apps. The app itself is a popular and powerful communication tool with a wide range of features and settings to choose from. 

However, all that Slack has to offer comes at a steep price — a price many are unable or unwilling to pay. 

Slack is suitable for start-ups, mid-size businesses, and large corporations. Although it remains the first choice of many businesses, some still find it a bit overwhelming — some due to its feature overload, and others due to its cost. 

As one of the team communication tools with the highest number of users, Slack does cover most user needs. With a simple and intuitive interface and conversations organized into channels, Slack helps teams communicate and collaborate faster. 

If the financial side isn’t an issue, Slack can be a great choice. However, the overall impression is that the market is slowly being filled with excellent, yet more affordable Slack alternatives

Slack’s best feature

Slack Connect is one of the most popular Slack’s features that allows teams to easily connect and collaborate with external organizations.

🔸 Slack is available for: Web, Windows, Mac, Android, Linux, and iOS

🔸 Suitable for: Start-ups, mid-size businesses, and large corporations 

Pricing Slack
Free plan Yes 
Free trialYes
Cheapest paid plan$8.75 user/month

Google Meet — for safe and straightforward video conferencing 

Google Meet
Google Meet

Google Meet is another great free product of Google used for video calls and conferences.

Although most of its features are available for free, Google Meet provides additional features with some Google Workspace packages. 

Depending on the pricing plan you choose, you’ll get access to a different set of features:   

  • Breakout rooms
  • Polls 
  • Live streaming 
  • Q&A
  • Hand raising 
  • Noise cancellation
  • Attendance tracking 
  • Meeting recording
  • Presenting 
  • Whiteboard 
  • Anonymous joins 
  • Dial-in numbers 
  • Maximum call length
  • Host management

Why use Google Meet?

As an integral part of Google Workspace, Google Meet is a well-known, well-established, and one of the safest choices for video calls and video conferencing. 

It allows companies and enterprises to invite up to 100 employees and meet for 60 minutes, free of charge. In a matter of seconds, you can create a meeting and invite people to join or connect with coworkers, friends, or family. 

Google Meet is perfect for remote teams who meet daily to discuss projects — if they are working in Docs, Sheets, or Slides at the moment, they can join meetings directly and save valuable time. 

For most Google Workspace users, Meet would be the logical choice considering it works seamlessly with other Google products. 

However, even if you don’t use Google as your primary communication platform, you can take advantage of the many perks its virtual video conferencing app provides. You can use it either for free or by opting for a paid business plan that suits the needs of your team/company. 

Google Meet’s best feature 

The best thing about Google Meet is that it requires no client installation and is quite straightforward. You can start a new meeting by sending the link to those you want to join in or simply create an invitee list.  

Once you start the call, Meet provides a range of options, too:

  • Pin or mute participants
  • Use captions
  • View video call info and attachments
  • Send messages to participants
  • Change backgrounds

Since it’s connected with Google Calendar, anyone can join the meeting directly from it. The platform also allows you to record a meeting if you want and use it later if necessary. 

Google Meet can be a great communication tool for teachers and students, but also for business professionals who prefer all their communication documented. 

🔸 Google Meet is available for: Web, Windows, Mac, Android, and iOS

🔸 Suitable for: Individual users or remote teams 

Pricing Google Meet
Free plan Yes 
Free trialYes
Cheapest paid plan$6 user/month

Zoom Meetings — for collaborative video events 

Zoom Meetings
Zoom Meetings

Zoom is one of the best and most popular video conferencing apps. 

Zoom’s feature list includes:  

  • Meetings
  • Video webinars
  • Marketplace
  • Phone system 
  • Events
  • Chat
  • Rooms and workplaces
  • Developer platform

Why use Zoom Meetings?

Zoom offers several features packed into one (meetings, chat, and phone). It’s available across multiple platforms, which has attracted a great number of customers across the globe. 

Yet, it’s a bit more expensive than Google Meet, which can be a deal-breaker for startups, smaller companies, or even freelancers. 

As one of the most popular team communication tools, Zoom is designed to suit many individuals, groups, and companies. 

The app works great even as a personal video call app. 

In addition to that, it’s great for hosting workshops, webinars, and even one-on-one meetings

With so many excellent options available, Zoom for sure stands out as one of the most flexible, affordable, and practical video conferencing apps on the market, together with Google Meet. 

Zoom Meetings’ best feature

The greatest thing about Zoom is that anyone can use it for free, even if they don’t have a Zoom account. You can sign in with Google, Facebook, or an email address and password. 

No matter if you use it for personal or professional needs, the app is quite easy to understand and navigate. 

It’s slightly more expensive than Google Meet, but you get a lot for the price. 

Those who want to experience more from Zoom can opt for its additional paid features including audio conferencing, cloud storage, large meetings, and premier support.

🔸 Zoom is available for: Web, Windows, Mac, Android, and iOS

🔸 Suitable for: Individuals, small businesses, remote teams, and enterprises

Pricing Zoom
Free plan Yes 
Free trialNo
Cheapest paid plan$14.99 user/month

Microsoft Teams — for enterprise collaboration and web conferencing 

Microsoft Teams
Microsoft Teams

Microsoft Teams continues to rank high in the team communication tools space mainly due to its rich feature set that includes:

  • Chat
  • Voice and video conferencing 
  • Breakout rooms
  • Audience polling
  • Call recording 
  • Screen sharing 
  • Live meeting transcription

Why use Microsoft Teams?

Microsoft Teams is another solid option for teams and organizations looking to streamline their communication and collaboration in a single platform. 

As part of the Microsoft Office 365 suite of applications, Teams comes with plenty of integration options, solid security, and decent storage space. 

Although it comes with a bit of an elaborate interface that might be too complex to navigate for first-time Microsoft users, it’s a good option for corporations and teams looking for a solution that integrates with Microsoft 365 apps. 

Microsoft Teams’ best feature

Businesses would find Microsoft Teams’ versatility highly useful, especially when it comes to navigating multiple conversations and projects in real time. 

Built-in access to Microsoft apps and integrations with over 700 third-party apps allow for maximum flexibility and productivity.

🔸 Microsoft Teams is available for: Web, iOS, and Android 

🔸 Suitable for: Enterprises familiar with the Microsoft ecosystem  

Pricing Microsoft Teams
Free plan Yes 
Free trialYes
Cheapest paid plan$4 user/month

💡 Pumble Pro Tip

To discover how Microsoft Teams compares to other popular team communication tools, check out our detailed comparison posts on the blog:

BlueJeans Meetings — for live streaming events

BlueJeans Meetings
BlueJeans Meetings

BlueJeans Meetings is an online meeting platform designed to make video conferencing easier. The whole BlueJeans package covers: 

  • Virtual meetings 
  • Webinars/Events
  • Connected rooms
  • Gateway for Microsoft Teams
  • Telehealth 

Why use BlueJeans Meetings?

BlueJeans Meetings is another well-designed, reliable, and secure video conferencing platform. However, unlike Google Meet and Zoom, BlueJeans is more oriented towards live streaming, workshops, webinars, and health-related meetings. Some might find this range too narrow and not enough to satisfy the needs of the business world.

Most companies and organizations can base their communication on BlueJeans Meetings, but the app is a bit more suited for current Microsoft Teams users and the healthcare industry. 

Picking the best tool for conducting video meetings should depend on what the team as a whole requires. Just like all previous examples, BlueJeans can be your ideal video conferencing app. But, before you make BlueJeans your default communication software, make sure it’s available in your country as some countries are prohibited from using BlueJeans services

BlueJeans Meetings’s best feature

BlueJeans Meetings offers a bunch of practical and interactive features, but you have to download the app to get the complete experience. 

If you use Microsoft products, you would be glad to know that BlueJeans Meetings offers a gateway for Microsoft Teams video conferencing. 

Also, its solution for online webinars and events allows you to engage up to 50,000 participants.

What’s more, with Telehealth, healthcare providers can meet their patients and ensure high-quality care.

🔸 BlueJeans Meetings is available for: Web, Windows, Mac, Linux, Android, and iOS

🔸 Suitable for: Healthcare companies already using Microsoft Teams  

Pricing BlueJeans Meetings
Free plan No
Free trialYes
Cheapest paid plan$12.49 user/month

Skype — for simple video calls

Skype
Skype

Skype makes our list of the best team communication tools as one of the most straightforward and most affordable video conferencing solutions. 

Skype’s feature list includes:

  • Chat
  • Video calls
  • Call recording 
  • Screen sharing
  • Audience polling 
  • Phone system

Why use Skype?

If you’re overwhelmed by the ever-growing list of advanced team communication tools, you can get back to basics with good old Skype. 

It went through some redesign and got some new and improved features over the years — but, it managed to preserve some of its signature user-friendliness and simplicity. 

And, let’s not forget probably the best part about Skype — it’s free. 

Smaller teams of up to 100 people can enjoy unlimited video calls on Skype and use basic collaboration functionality completely free of charge. 

Skype’s best feature

Skype allows you to enjoy unlimited video calls of up to 24 hours for free. If you’re running a small business on a tight budget, you will find this an invaluable benefit. 

Moreover, if you want to make your team meetings more inclusive, you’ll be all set with Skype as it supports live captions and subtitles in 42 languages.

🔸 Skype is available for: Web, iOS, and Android 

🔸 Suitable for: Individuals and smaller teams on a tight budget 

Pricing Skype
Free plan /
Free trial/
Cheapest paid plan/

Chanty — for real-time team chat 

Chanty
Chanty

Chanty is another great option on our list of communication tools for businesses. Some of Chanty’s most popular features include:

  • Chat
  • Voice and video calls 
  • Screen sharing 
  • Project management 
  • Teambook hub

Why use Chanty? 

If you’re a small to medium-size business looking for a tool to help your team communicate and collaborate more efficiently, Chanty might be right up your alley. 

This app lets you communicate with your teammates in private or public group chats and DMs, and pin important messages. 

Chanty also allows you to leave voice messages as replies to urgent conversations while you’re on the go. 

Moreover, you can meet with your team over video, share screens, and collaborate in real-time. 

In addition to bringing all your communication and collaboration together in an easy-to-use interface, this communication software also allows you to convert your conversations into tasks, for maximum productivity. 

Chanty’s best feature

Teambook is one of Chanty’s best and most popular features. Essentially, this feature allows you to organize all your tasks, conversations, pinned messages, files, and calls in one place. 

Chanty developed this feature to help teams that struggle with having their conversations and tasks all over the place. If you fear you may miss an important piece of information or a deadline, Chanty’s Teambook feature can help you easily find everything you need. 

🔸 Chanty is available for: Web, Windows, macOS, iOS, and Android 

🔸 Suitable for: Small and medium-sized businesses

Pricing Chanty
Free plan Yes
Free trialNo
Cheapest paid plan$3 user/month

Yammer — for internal communication 

Yammer
Yammer

Yammer is another communication software belonging to the Microsoft suite of applications. Yammer supports:

  • Enterprise microblogging 
  • Private and public groups 
  • Link, file, and image sharing 
  • Message and content tagging 
  • Document and user management

Why use Yammer?

Enterprises looking to achieve effective communication and strengthen team connections will find Yammer quite convenient. 

This communication software lets you create a shared collaborative network with task tracking and to-do lists. Yammer is essentially a private social networking tool that lets your team communicate via messages, groups, and feeds.

With Yammer, you’ll be able to facilitate better internal communication and overall more effective cross-functional collaboration.

In line with that, Yammer is a great tool for organizations to avoid or break down company silos and strengthen collaboration.  

Yammer’s best feature 

The best thing about Yammer is that it offers a great way to help people in your organization feel more connected to each other and to the organization’s culture as a whole. 

Yammer Communities have evolved into Microsoft Viva Engage allowing people to get access to conversations and activity that fits their interests and communities. Much like social media algorithms, the feature learns about your interests over time to serve you more relevant content in your feed. 

🔸 Yammer is available for: Web, iOS, and Android 

🔸 Suitable for: Enterprise-level internal communication 

Pricing Yammer
Free plan Yes
Free trialYes
Cheapest paid plan$5 user/month

Miro — for visual collaboration

Miro
Miro

Miro is one of the leading online whiteboard platforms for visual collaboration. Its services include: 

  • Agile workflow
  • Meetings and workshops
  • Brainstorming and ideation
  • Mapping and diagramming 
  • Research and design
  • Concept mapping
  • Mind mapping
  • Strategy and planning
  • Online sticky notes

Why use Miro?

The first thing that strikes you when you open up Miro in the browser is how easy and natural everything feels. 

Even if you don’t figure it all out quickly, the platform offers a generous library of written and video materials that explain how to use the platform to your advantage. 

You can start off with a blank canvas or use the numerous templates for your board. The app seems like the best choice for creating unique visual materials, collaborating with colleagues, and presenting your work.

Miro can be used by individuals and teams of all sizes. Although it might be one of the more expensive whiteboard solutions on the market, it’s worth the price. 

In general, Miro is an outstanding blend of diverse software that allows remote and hybrid teams to communicate and collaborate on projects. Trying Miro will give you access to plenty of options to express your creativity and share it with your teammates.  

Miro’s best feature

Miro’s best feature is that it’s packed with various interesting and creative options to showcase your ideas to colleagues and clients, like diagramming, presentations, and mind mapping.  

Alongside the traditional whiteboard features during the meeting, Miro’s bottom toolbar allows you to move into presentation mode, start a video call, run a timer, access board history, and more. 

You can even choose to video conference while you present your work as well. 

🔸 Miro is available for: Web, Android, and iOS

🔸 Suitable for: Individuals and teams of all sizes 

Pricing Miro
Free plan Yes
Free trialYes
Cheapest paid plan$10 user/month

MURAL — for creative visual collaboration

MURAL
MURAL

MURAL is a great visual collaboration tool that gives individuals and teams a chance to collaborate on projects and exchange ideas quickly and efficiently. 

Some of the features it offers include:

  • Creating murals
  • Unlimited members
  • Full template library and member-built custom templates
  • Visual collaboration and facilitation
  • Integrations with other apps
  • Flexible payment options 

Why use MURAL?

MURAL is great at providing its users with a blank canvas to create on. The platform can be immediately easy to navigate, for some. But, if you don’t get everything straight away, you can dive into MURAL’s learning resources and explore whatever you’re interested in.

Besides being a great online whiteboard solution for individuals, small teams, and large organizations, MURAL can be an excellent option for educators, nonprofits, and the consultant network as well. 

MURAL has proven to be an outstanding online tool for effective team collaboration. Although it doesn’t support features like video conferencing, charts, tables, and reports, its charming layout and speed make it a solid whiteboard option, too.  

MURAL’s best feature

Interacting in MURAL is mostly based on its sticky note feature. It provides an easy and efficient way to brainstorm, share ideas, and monitor updates in real time. 

The template library is a comprehensive one, so those who prefer not to start from scratch will love this. 

Plus, collaborating in real-time is rather quick which is one of the best things about MURAL. You can also zoom in or out with your mouse, an option unique to MURAL. 

🔸 MURAL is available for: Web, Windows, Mac, Android, and iOS

🔸 Suitable for: Individuals, small teams, and organizations in the education, non-profit, and consulting industries 

Pricing MURAL
Free plan Yes
Free trialNo
Cheapest paid plan$12 user/month

Google Drive — for file storage and synchronization

Google Drive
Google Drive

Google Drive allows you to store, share, and edit documents online. With Google Drive, you can: 

  • Scan documents safely and securely 
  • Invite people to view, edit, and comment on documents 
  • Access collaboration tools
  • Use content library 
  • Seamlessly incorporate other Google Workspace tools (Photos, Docs, Sheets, and Slides)
  • Integrate with 3-rd party tools and apps
  • Store and share photos, videos, recordings, and presentations

Why use Google Drive?

Experience has shown that Google’s products only get better and more functional with time. The same goes for Drive, Google’s document management service. 

Over the years, Google Drive has gained the popularity and trust of at least 1 billion users and has been installed over 5 billion times. And, this is all thanks to its affordability, functionality, and the generous storage plan it offers. 

Google Drive can be used by anyone who owns a PC, laptop, or mobile phone. There’s no need to pay anything if the Free plan satisfies your needs. But, you can always opt for more — and all that at a reasonable price. 

There’s little to dislike about Google Drive. It’s capable of satisfying both personal and professional needs — anyone would miss out on its feature-rich offer and generous pricing plan if they didn’t at least try it out. 

Google Drive’s best feature 

Besides being so easy to use, the greatest thing about Google Drive is its price-storage ratio. Google Drive offers the most generous Free plan with its 15GB of free storage. 

You can easily integrate Google Drive with Docs, Sheets, or Slides and ensure quicker collaboration with your teammates. 

Even if you use other tools (Microsoft Office, Adobe, Atlassian, etc.), you can still integrate with Drive — it integrates with practically everything. 

What’s more, Google Drive supports over 100 file types, including images, videos, PDFs, CAD files, and more. 

Google Drive also offers Drive File stream, data loss prevention, and offline access. 

Besides this, Drive acts as a perfect document syncing service. You can rest assured that once you’ve finished working on your document or sheet in the evening, you can pick up right where you left off in the morning.  

🔸 Available for: Web, Windows, Mac, Android, and iOS

🔸 Suitable for: Anyone in need of a comprehensive storage and file sharing solution

Pricing Google Drive
Free plan Yes
Free trialYes
Cheapest paid plan$6 user/month

Microsoft OneDrive — for file storage 

Microsoft OneDrive
Microsoft OneDrive

Microsoft OneDrive is Google Drive’s main competitor in the category of document sharing and editing tools. It offers various features, including: 

  • Document storing and sharing 
  • Document scanning
  • Online photo storage 
  • Free online cloud storage
  • Personal vault
  • PC folder backup

Why use Microsoft OneDrive?

When compared to Google Drive, Microsoft OneDrive doesn’t actually fall behind that much.

One of the main things that differentiate it from Google Drive is that it offers only 5GB of free storage on its Free plan, whereas Google Drive offers 15GB. 

Now, OneDrive Free plan might not be quite enough to satisfy everyone’s storage needs, but other features surely make up for that. 

For those who already use Microsoft products, OneDrive will be the logical and affordable storage choice. 

Microsoft OneDrive’s best feature

Just like Google Drive, OneDrive has an intuitive user interface, and it’s packed with useful and practical features. 

One of its highlights includes the Files on Demand service which allows users to only download files when they need them. 

It’s got a powerful online photo presentation and management service as well as file-sharing and document collaborative editing options.  

🔸 Available for: Web, Windows, Mac, Android, and iOS

🔸 Suitable for: Organizations that use Microsoft products 

Pricing Microsoft OneDrive
Free plan Yes
Free trialYes
Cheapest paid plan$5 user/month

Dropbox — for internal documentation

Dropbox
Dropbox

Dropbox is another excellent document storing and editing tool. With it, you can:

  • Share, store, and organize files
  • Send and track documents 
  • Save and protect 
  • Sync devices
  • Collaborate with your teammates 
  • Organize a team
  • Integrate with third-party apps 
  • Work remotely 
  • E-sign documents 

Why use Dropbox?

A pioneer among file storing and editing services, Dropbox represents another legitimate option for storing, sharing, and editing documents online. 

It’s a more expensive storage solution than Google Drive or OneDrive, but it makes up for it with some additional features like the digital signature.

Dropbox can be used for personal and professional needs. It’s suitable for individual work, smaller teams, and larger teams as well. 

Opting for Dropbox as your primary storage tool will give you access to some outstanding features, like signing documents online or extra security with the Vault feature. 

Some of DropBox’s products are specifically designed to meet the needs of certain groups including professionals, businesses, and enterprises. 

However, when compared to Google Drive and Microsoft OneDrive, DropBox tends to be on the pricier side. 

Dropbox’s best feature

Dropbox is constantly improving and adding new features and services, the most recent ones being Dropbox Passwords, Dropbox Vault, and HelloSign digital signatures. 

Yet, the downside is that each plan is limited to sending up to 3 documents for eSignature per month. 

🔸 Dropbox is available for: Web, Windows, Linux, Android,  and iOS

🔸 Suitable for: Individuals, smaller and larger teams 

Pricing Dropbox
Free plan Yes
Free trialYes
Cheapest paid plan$11.99 user/month

Genially — for virtual presentations 

Genially
Genially

Genially is an online collaboration tool designed for creating visually interactive content. This includes:  

  • Presentations
  • Video presentations
  • Infographics
  • Interactive images
  • Guides
  • Training materials
  • Other interactive content like resumes, cards, or posts

Why use Genially?

As a platform that supports interactive visual communication, Genially is highly intuitive, without complicated design or features. Creating presentations has never been easier, even if you’re not the creative kind. 

As a web-based tool, Genially will let you start creating from scratch or by choosing from its free template library.

Genially is a great virtual presentation tool for individuals, including freelancers and remote workers. It is also an outstanding solution for business professionals, teachers, marketers, journalists, designers, and others. 

Being feature-rich, affordable, and extremely easy to use, Genially can become an invaluable team communication software for everyone. 

Genially’s best feature

Genially leads in the category of virtual presentation software thanks to its affordability, functionality, and customization options. 

In addition to its affordability, Genially has a great resource library to help the newbies master its distinctive features as quickly as possible. 

You can choose a lesson from Genially’s catalog and explore certain topics, features, and purposes. There’s even the Learning Pills section which allows you to research “big lessons in small doses”

You can choose to invite people to collaborate on your work or invite them to look at what you’ve done once you’ve finished. You can present your work, download it, or share it on Google Classroom or Microsoft Teams.

🔸 Available for: Web

🔸 Suitable for: Freelancers and remote professionals 

Pricing Genially
Free plan Yes
Free trialNo
Cheapest paid plan$9.90 user/month

Google Slides — for simple virtual presentation

Google Slides
Google Slides

Google Slides is part of the Google Workspace package aimed at providing individuals and business professionals with a great virtual presentation experience. 

With this platform, you can: 

  • Create presentations for different purposes
  • Comment, chat, and edit in real-time
  • Collaborate with others in real-time 
  • Seamlessly incorporate other Google products
  • Integrate with 3-rd party apps

Why use Google Slides?

Just like many other Google products, Google Slides is among the most affordable, accessible, and easy-to-use virtual presentation software on the market. 

Anyone with a Gmail account can use Google Slides for free and get access to most of its features. Business professionals can use Slides under the Google Workspace package and get access to advanced features as well as other Google products.

Google Slides is so simple that anyone can use it. It’s familiar, it integrates with almost every app, and it’s quite affordable. Many will find it just enough for their needs. 

Google Slides’ best feature

There’s really not much to discuss here, considering that Google Slides can be used for free with options like free templates, presenting directly in a meeting, downloading, or even printing out your work. 

Just like with Docs and Sheets, any change is immediately saved on your Drive so there’s no fear of data loss. 

You can add images from your computer or directly from the web. 

Audio can be imported only from your Drive, while video materials can be imported from Youtube or the Drive. 

In addition, you can experiment with background, layout, and transitions. 

🔸 Google Slides is available for: Web and Android

🔸 Suitable for: Anyone in need of a simple virtual presentation solution

Pricing Google Slides 
Free plan Yes
Free trialYes
Cheapest paid plan$6 user/month

Final thoughts: Always consider your team’s needs and preferences 

Picking the right team communication tools to work with can be a long process. 

Deciding on the most effective, useful, and cost-effective tools will impact how your teams and teammates collaborate, communicate, and present their projects. 

In some cases, it won’t be possible to satisfy all the points from your checklist — but you always aim for a solution that everyone in your team will feel comfortable working with. 

After all, boosting productivity and fostering a positive employee experience is what will ensure the continued prosperity of your business.

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