28 Best team communication tools for business

The modern business workplace is quickly changing. There are so many industries and countless teams working together towards the same goal — being successful at their jobs. And they know that pure talent isn’t going to cut it. What they need is a professional yet nurturing place of work to thrive in.

It’s not surprising that around 75% of employers believe collaboration and teamwork to be significant aspects of a successful business. Yet, what is the secret to ultimate business success? What differentiates great businesses from average and bad ones? 

Quite often, the answer is simple: They have all come up with a great internal communication strategy based on the active use of adequate team communication tools. 

In this piece, we’ll try to define team communication tools and explain why they are important for business growth. We’ll go on to define the criteria that can help companies choose the right team communication tools for their workforce. Finally, we’ll share a detailed list of the best communication tools grouped into seven categories:

1. Team messaging apps

2. Video conferencing tools

3. Graphic editors

4. Online whiteboard platforms

5. Document sharing and editing tools

6. Virtual presentation software

7. Project management tools 

Each category will describe in detail four leading options to choose from, so make sure to check them all out before picking the best ones for your company and employees. 

What is a team communication tool?

Team communication tools aren’t just instruments of communication and collaboration — they are the pillars of the modern office. Basically, a team communication tool is any app, software, or platform that helps teams collaborate and work productively. 

What all communication tools have in common is that they allow people to stay in touch at all times and do more work in less time. If you take a close look at any group of people working together, you’ll realize they make a unique team with a specific goal to strive for. To achieve that goal, they have to rely on a positive work environment, a proper communication strategy, and a great set of communication tools. 

💡 To get a better understanding of the basic principles of good team communication, take a look at the post What is good team communication and why is it important from our Team Communication Fundamentals section.

Why are team communication tools important? 

The importance of team communication tools is reflected in their ability to enhance any team’s collaboration and productivity. Yet, to be deemed the best, a communication tool has to support effective communication and allow teams to share information effectively, especially in remote and hybrid work settings. 

However, these tools should be used carefully. Why? Well, both in-office and remote employees can sometimes get carried away and engage in casual small talk. This can be a great enemy to employee productivity and become a major distractor. This is why finding the right balance between work communication and chit-chat will ensure that employees are getting things done. With a clear communication strategy and the right tools, this can be a breeze. 

How to choose the right team communication tool? 

Picking the best communication tools for your team will depend on several factors. According to our Best team communication tools checklist, they should: 

  • Have a straightforward layout
  • Be easy to navigate and use 
  • Provide a range of interactive and useful features  
  • Ensure high-level security 
  • Be cost-effective
  • Have great customer support service 
  • Be available on several platforms
  • Provide effective team collaboration 

Although these seem like fair points to have in mind while choosing the best communication apps, we shouldn’t completely disregard the human factor as well. For most people, the subjective feeling about a certain tool will be their only guide, regardless of the features and price.

Team communication tools categorized

With reference to their specific purpose and use, we’ve divided the best team communication tools into seven categories. Each category has four top apps, ranked according to criteria unique to their respective categories: 

🥇 Our pick tools: The best of the best

🥈 Runner-up tools: Silver medalist 

🥉 Third best tools: Honorable third place 

🌟 Also great tools: Respectable number four 

🥇 Our pick 🥈 Runner-up  🥉 Third best 🌟 Also great 
Figma InVision
Miro Lucidspark MURAL Creately 
sharing and editing
Genially Pitch Google
Trello Asana Zoho
Basecamp 3 

Hopefully, our handpicked list of best communication tools will help you gain more insight into what tools rank as the best and which ones would be the most suitable fit for your company and employees. 

Best team messaging apps 💬

Team messaging apps are designed to keep teams and team members in contact at all times, ensure a quick exchange of information, and boost productivity. They are particularly significant in remote and hybrid work environments, as they are known to support effective asynchronous communication among employees. Although there is a wide range of options on the market, we’ve picked out the best ones for you. The apps in this category are: 

  • Our pick: Pumble 
  • Runner-up: Google Chat 
  • Third best: Discord 
  • Also great: Slack

🥇 Our pick: Pumble 


🔸 What is Pumble?

Pumble is a free chat and collaboration app that allows individuals and teams of all sizes to communicate on a daily basis and reduce the time spent on typing emails. It provides the following:

  • Real-time communication 
    • Direct messages
    • Public and private channels
    • Threads 
    • Mentions
    • Pinned messages
  • Productive collaboration 
    • Status 
    • File and link sharing
    • Message formatting
    • Reactions
  • Shared knowledge
    • Profile page
    • Unlimited chat history 
    • Channel browser
    • File browser
    • Sort and filter 
  • Smart notifications
    • Notifications
    • Do not disturb mode
    • Preferences
    • Mute channel
  • User-friendly interface
    • Dark theme
    • Shortcuts
  • Workspace administration 
    • Roles and permissions
    • Self-hosting
    • Workspaces
    • User groups
    • Guest access 
  • Chat from anywhere
    • Web-based 
    • Desktop app (Windows, Linux, Mac, Mac (M1), and Mac Intel)
    • Mobile app (Apple iOS and Android)

🔸 Why is Pumble our number one pick?

Pumble has been recognized as one of the most convenient, practical, and cost-effective team chat apps on the market. Thanks to Pumble, you’ll be able to collaborate faster, generate fewer emails, and avoid spending your precious time on mundane tasks. 

🔸 Pumble’s pricing plan 

Pumble’s Free Plan is available to anyone and it will provide you with most of its features — unlimited users, unlimited message history, file and link sharing, and a generous 10GB of free storage per workspace. But, if you want to experience more from Pumble, you can choose between its two paid plans

  • Pumble Pro, which starts at $1.99 per user per month, will get you access to everything from the Free Plan plus user groups, guest access, customizable sidebar, and 10GB of storage per user
  • Pumble Server is available for custom pricing and it will get you access to all Pumble features, including unlimited storage and workspaces, host on a private server, and complete privacy and security. 

In addition to its current offer, the app is constantly being updated. Some of the features that are already in progress include:

  • Link preview
  • Video and voice calls with unlimited duration 
  • Screen sharing
  • Workspace administration tools
  • Custom domain 

Pumble has a lot planned for the future as well — channel/action permissions, custom sound notifications and themes, third-party integrations, and the possibility of migrating Slack and MS Teams channels, messages, and teams. If you want to stay updated, you can see the complete Pumble roadmap here

🔸 What is Pumble’s highlight feature? 

Pumble is one of the rare messaging apps whose most prominent features are available free of charge. However, as of August 2021, Pumble put forward a paid plan at a much lower cost than what the competition has to offer. Pumble’s bonus feature is its paid self-hosted edition for companies that want to keep all data on their own premises. Plus, you will get a discount for a yearly subscription and get 2 months free.  

Pumble won the competition thanks to its functionality, flexibility, and affordability. To understand why Pumble is the better choice, let’s compare it with Slack, Discord, and Microsoft Teams: 

🔸 Why choose Pumble over Slack 

To explain why Pumble is a better option than Slack, let’s look at some numbers:

Slack’s Free plan limits the communication to 10,000 messages. If your team numbers 50 people and each team member sends about 50 messages per day — that would be 12,500 per workweek (five days). So, if you created a workspace around Monday, somewhere around Friday, you wouldn’t be able to access all previous messages. If you opt for Slack’s Pro plan to get unlimited chat history, you would be paying about $4,000 annually for your 50-member team. You can get all that for free with Pumble

🔸 Why choose Pumble over Discord

When compared to Discord, Pumble also seems like a better option. While Discord offers a lot of useful features for free, it doesn’t support an unlimited number of channels. Big companies and organizations know how precious this feature is for long-term communication. 

🔸 Why choose Pumble over Microsoft Teams

Microsoft Teams didn’t make the cut mostly because it lacks the self-hosting option and some user and workspace admin tools that might be crucial for businesses and enterprises. 

🔸 Who and what is Pumble for?

Pumble is suitable for different types of users and communication, from personal chatting to corporate exchange of information. If your goal is to stay connected with your team members and colleagues from other teams, no matter where you are, Pumble should be your number one app. Overall, Pumble’s got it all covered. It’s very easy to use and navigate thanks to its practical and neat design. It also provides a highly secure multi-functional workspace across several platforms and all that for sensible pricing — a  dream come true for most people. 

🔸 Available for: Web, Windows, Mac, Linux, Android, and IOS

🥈 Runner-up: Google chat

Google Chat
Google Chat

🔸 What is Google Chat?

Google Chat is the team messaging app available under Google’s Workspace package. Some of its features are:

  • Simple one-on-one and group conversations
  • Virtual rooms
  • Channels 
  • Threaded conversations 
  • File sharing
  • Tight integration with other Google products 

🔸 Why is Google Chat our runner-up?

Thanks to its distinguished place in the Google Family, Google Chat has come up as the second most prominent team chat solution. Although it seems like a logical option for existent Google users, the Chat lacks some of Pumble’s distinctive features such as intuitive interface and feature-richness. But thanks to its availability and affordability, many still find it an optimal team messaging solution. 

🔸 Google Chat’s pricing plan

For current Google Workspace users, Google Chat is free. But you can get extra features with the complete Google Workspace package:

  • Business Starter for $6 per user per month will provide its users with the following:
    • Custom and secure business email
    • 100 participant video meetings
    • 30 GB cloud storage per user
    • Security and management controls
    • Standard Support
  • With Business Standard, which starts at $12 per user per month, you’ll get: 
    • Custom and secure business email
    • 150 participant video meetings + recording
    • 2 TB cloud storage per user
    • Security and management controls
    • Standard Support 
  • Business Plus for $18 per user per month covers
    • Custom and secure business email + eDiscovery, retention
    • 250 participant video meetings + recording, attendance tracking
    • 5 TB cloud storage per user
    • Enhanced security and management controls, including Vault and advanced endpoint management
    • Standard Support 
  • Enterprise is available for custom pricing and provides the following:
    • Custom and secure business email + eDiscovery, retention, S/MIME encryption
    • 250 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live streaming
    • Unlimited storage
    • Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management
    • Enhanced Support

🔸 What is Google Chat’s highlight feature?

In addition to being part of the well-known Google Workspace family, Google Chat has a very practical and functional approach to chatting. There’s no complicated interface and the layout is easy to use. Plus, you can use it directly in Gmail or as a standalone app for macOS, Windows, Android, and Apple mobile devices.

The app allows you to organize your communication in channels and dedicated rooms. The Chat even supports external users, about 28 languages, and 8,000 members per room. If you’re already a Google Workspace subscriber, you’ll get most of Chat’s features for free. 

🔸 Who and what is Google Chat best for?

People who are familiar with Google Workspace layout and its distinctive features may be the ones most likely to opt for Google Chat. But, it’s also great for those who don’t want to invest a lot of time and energy into finding a separate team chat app. If you use Google’s other products every day, the Chat will fit in just perfectly. The Chat is perfectly capable of satisfying both personal and professional needs. Although some features remain a privilege of the paid Google Workspace account, we find it to be the second-best choice in the market.

🔸 Available for: Web, Windows, Mac, Android, and IOS

🥉 Third best: Discord 


🔸 What is Discord?

Discord is a free instant messaging, VoIP, and digital distribution platform. Some of its distinctive features are:

  • Servers
  • Channels
  • Direct messages
  • User profiles
  • Video calls and streaming
  • Digital distribution
  • Developer tools  

🔸 Why is Discord also worth considering?

Unlike Pumble and Google Chat which were designed to primarily satisfy personal and professional needs, Discord was initially recognized as the gaming community’s first choice. However, thanks to its availability across several platforms (Web, Windows, IOS, and Android) and the ability to add up to 500,000 members per server — it can be a practical means of communication for many individuals and business professionals.

🔸 Discord’s pricing plan 

Discord has established itself as a great free team chat app, but it also puts forward quite an affordable paid plan. DIscord also offers two paid plans:

  • Nitro Classic is available for $4.99 per user per month/$49.99 per user per year and it ensures the following perks:
    • Upload a GIF avatar
    • Choose a Discord tag
    • Use custom emojis everywhere
    • Higher quality videos
    • Up to 50MB file upload
  • Nitro is available for $9.99 per user per month/$99.99 per user per year. With Nitro, you will get access to all Nitro Classic features, plus:
    • Up to 100MB file upload 
    • Two server boosts
    • Even greater HD videos
    • Screen sharing 
    • Live streaming 
    • Personalized profile 

🔸 What is Discord’s highlight feature?

With its unlimited storage plan and chat history, a simple layout, and generous pricing plan, Discord shouldn’t be disregarded at all.  Unlike Pumble, Google Chat, and Slack, Discord highlights voice communication over written communication. This can be great for those who base their entire communication on voice features, as Disord can make it seem like the person you’re talking to is right next to you even if they aren’t. 

🔸 Who and what is Discord best for?

As we already mentioned, Discord has been designed in a way that perfectly suits the users coming from the gaming community. However, thanks to its popularity, ease of use, and affordability, this communication app has become the first choice for many teams and individuals coming from other industries as well. What makes Discord so attractive is that it offers a lot of features that support outstanding team communication and enable real-time collaboration. Since millions have already chosen Discord as their team chat app, it’s definitely worth a shot. 

🔸 Available for: Web, Windows, Mac, Linux, Android, and IOS

🌟 Also great: Slack 


🔸 What is Slack?

Slack is an outstanding communication hub whose primary goal is to “make work life simpler, more pleasant and more productive.” Slack’s most prominent features include: 

  • Public and private channels
  • Messaging
  • Voice and video calls
  • Workflow builder
  • Integrations
  • File sharing 

🔸 Why should Slack be on your list as well?

It’s only natural to consider Slack when picking the right team chat app for your team. The app itself is a popular and powerful communication tool with a wide range of features and settings to choose from. However, all that Slack has to offer comes at a very high price — a price many are unable or unwilling to pay. 

🔸 Slack’s pricing plan  

Although Slack’s Free Plan offers an unlimited number of users, its storage is restricted to 5GB for the entire team, and its chat history is limited to 10,000 messages. It also allows you to integrate with 10 other apps like Google Drive or Office 365, and organize one-on-one voice and video calls. 

 Besides the free plan, Slack also offers three paid plans:

  • The Pro Plan is available for $8 per user per month and it will get you everything from Free plus: 
    • 10GB of storage per user
    • The complete message history of your organization
    • Timely info and actions in one place 
    • Unlimited integrations
    • Face-to-face communication with group voice and video calls of up to 15 teammates
    • Secure collaboration with outside organizations or guests from within Slack
  • The Business+ Plan is available for $15 per user per month. You can use all Business+ features plus:
    • 20GB of storage per user
    • Advanced identity management
    • Compliance requirements met with data exports for all messages
    • Around-the-clock teamwork and assistance with 99.99% guaranteed uptime and 24/7 support
  • The Enterprise Grid comes with custom pricing and it will get you access to all Slack’s features including: 
    • 1TB of storage per user
    • Enterprise-grade security and compliance
    • Large scale collaboration for up to 500,000 users
    • Workspace administration with centralized controls and customizable policies
    • Tailored support service 

🔸 What is Slack’s highlight feature?

Slack’s popularity is reflected in the richness of the features it offers. It’s a great productivity app that easily integrates with many other tools and apps. However, experience has shown that it needs improvements in the field of voice and video calls. Many would also love to see their prices drop as well. 

🔸 Who and what is Slack best for?

Slack is suitable both for start-ups, mid-size businesses, and large corporations. Although it remains the first choice of many businesses, some still find it a bit overwhelming — some due to its feature overload, and some due to its expensiveness. As one of the team chat apps with the highest number of users, Slack does cover most user needs. If the financial side isn’t an issue, Slack can be a great choice. However, the overall impression is that the market is slowly being filled with excellent, yet more affordable Slack alternatives

🔸 Available for: Web, Windows, Mac, Android, and IOS 

Recap of the best team messaging tools 💬

To review this category, let’s first take a look at some numbers:

per user
per month 
for 50 users
Pumble Pro$1.99$99.5⭐⭐⭐⭐
Starter $6$300⭐⭐⭐
Discord Nitro
Slack Pro$8$400⭐⭐

Pumble wins as the best team messaging thanks to the most convenient price-feature ratio. Second place goes to Google Chat, whose functionality comes at a higher price than Pumble’s. Although not quite what most companies have in mind when looking for a team messaging app, Discord takes the great third place — thanks to its affordability and feature-richness. Finally, Slack also has a lot to offer but at a much higher price than the other candidates which puts it fourth place.  

Best video conferencing apps 📹

With features like video and audio meetings, webinars, and seminars, video conferencing apps and platforms are used to facilitate the communication of remote teams, improve collaboration, and even reduce travel costs. In this category, you’ll find: 

  • Our pick: Google Meet
  • Runner-up: Zoom Meetings
  • Third best: Webex Suite  
  • Also great: BlueJeans Meetings

🥇 Our pick: Google meet

Google Meet
Google Meet

🔸 What is Google Meet?

Google Meet is another great free product of Google used for video calls and conferences.

Although most of its features are available for free, Google Meet provides additional features with some Google Workspace packages. Depending on the pricing plan you choose, you’ll get access to a different set of features:   

  • Breakout rooms
  • Polls 
  • Live streaming 
  • Q&A
  • Hand raising 
  • Noise cancellation
  • Attendance tracking 
  • Record a meeting 
  • Presenting 
  • Whiteboard 
  • Anonymous joins 
  • Dial-in numbers 
  • Maximum call length
  • Host management

🔸 Why is Google Meet our number one pick?

As an integral part of Google Workspace, Meet is a well-known, well-established, and one of the safest choices for video calls and video conferencing. It allows companies and enterprises to invite up to 100 employees and meet for 60 minutes, free of charge. In a matter of seconds, you can create a meeting and invite people to join or connect to friends and family. 

🔸 Google Meet’s pricing plan 

With the paid plans, you’ll be getting the most of Google Workspace and not just its video conferencing app:  

  • Business Starter is $6 per user per month and will allow you to have up to 100 participants per meeting and 30GB of storage per user
  • Business Standard is $12 per user per month. With this plan, you can invite up to 150 participants per meeting, record the meeting, and get 2 TB of cloud storage per user
  • Business Plus starts at $18 per user per month and provides you with additional features like inviting up to 250 participants per meeting and up to 5TB of storage per user
  • Enterprise is available for custom pricing, but it will ensure that you have all that you need — 250 participant video meetings, unlimited storage, and advanced security. 

All Business plans can be purchased for a maximum of 300 users while the Enterprise plans don’t have a limit. 

🔸 What is Google Meet’s best feature? 

The best thing about Google Meet is that it requires no client installation and is quite straightforward. You can start a new meeting by sending the link to those you want to or simply create an invitee list.  

Once you start the call, Meet provides a range of options, too:

  • Pin or mute participants
  • Use captions
  • View video call info and attachments
  • Send messages to participants
  • Change backgrounds

Since it’s connected with Google Calendar, anyone can join the meeting directly from it. The platform also allows you to record a meeting if you want and use it later if necessary. This can particularly be handy for teachers and students, but also for business professionals who prefer all their communication documented. Another great thing about Meet is that it works well even on slow Internet connections — so it won’t affect the flow of the meeting.

🔸 Who and what is Google Meet best for?

Google Meet is perfect for remote teams who are meeting daily to discuss projects — if they are working in Docs, Sheets, or Slides at the moment, they can join meetings directly and save valuable time. For most Google Workspace users, Meet would be the logical choice considering the tight integration with other Google products. However, even if you don’t use Google as your primary communication platform, you can take advantage of the numerous perks its virtual video conferencing app provides, either for free or by opting for a paid business plan that suits the needs of your team/company. 

🔸 Available for: Web, Windows, Mac, Android, and IOS

🥈 Runner-up: Zoom Meetings

Zoom Meetings
Zoom Meetings

🔸 What is Zoom Meetings?

Zoom is our second choice for the best video conferencing app. Zoom’s feature list includes:  

  • Meetings
  • Video webinars
  • Marketplace
  • Phone system 
  • Events
  • Chat
  • Rooms and workplaces
  • Developer platform

🔸 Why is Zoom Meetings our runner-up?

Zoom offers several features packed in one (meetings, chat, and phone) and it’s available across multiple platforms, which has attracted a great number of customers across the globe. Yet, it comes a bit more expensive than Google Meet, which can be a turn-off for startups, smaller companies, or even freelancers. 

🔸 Zoom’s pricing plan 

With Zoom’s free plan, you can invite up to 100 people in a video call and host as many video calls as you like. The group calls have a 40-minute limitation and that there’s no storage room for recorded calls. If you need more from your video conferencing app, Zoom puts forward a three-tier paid plan, with a wide range of other useful features: 

  • The Pro Plan: Starts at $14.99 per month per license and is limited to 9 licenses per account. With this plan, you’ll get all free perks and be able to:
    • Host up to 100 participants
    • Increase participants up to 1,000 with Large Meetings add-on
    • Group meetings for up to 30 hours
    • Social media streaming
    • 1 GB cloud recording (per license)
  • The Business Plan is available for $19.99 per month per license, starting at 10 licenses for $199.90 per month. It also provides with all the Pro benefits plus:
    • Up to 300 participants
    • Increase participants up to 1,000 with Large Meetings add-on
    • Single sign-on
    • Recording transcripts
    • Managed domains
    • Company branding
  • The Enterprise Plan is available for $19.59 per month per license, starting at 50 licenses per month for $999.50 per month. This covers all features from Business and:
    • Host up to 500 Participants
    • Unlimited cloud storage
    • Recording transcripts

🔸 What is Zoom Meetings’ highlight feature?

The greatest thing about Zoom is that anyone can use it for free even if they don’t have a Zoom account. You can sign in with Google, Facebook, or an email address and password. 

No matter if you use it for personal or professional needs, the app is quite easy to understand and navigate. It’s slightly more expensive than Google Meet, but you get a lot for the price. Those who want to experience more from Zoom can opt for its additional paid features including audio conferencing, cloud storage, large meetings, and premier support.

🔸 Who and what is Zoom Meetings best for?

Zoom is designed to suit many individuals, groups, and companies. The app works great as a personal video call app. In addition to that, it’s great for hosting workshops, webinars, and even one-on-one consultations. Zoom’s features allow its users to tailor the app according to their needs easily and effortlessly. With so many excellent options available, Zoom for sure stands out as one of the most flexible, affordable, and practical video conferencing apps on the market, together with Google Meet. 

🔸 Available for: Web, Windows, Mac, Android, and IOS

🥉 Third best: Webex Suite

Webex Suite
Webex Suite

🔸 What is Webex Suite?

Designed for the hybrid workplace, Webex Suite is a powerful communication tool that brings together meetings, messaging, and calling. Besides these three, Webex Suite also offers:

  • Polling
  • Event hosting and organizing
  • Screen sharing

🔸 Why is Webex Suite also worth considering?

If you’ve already tried Google Meet and Zoom and still think these aren’t going to meet your needs, Webex Suite can be what you’re looking for. Although packed with a wide range of useful and interactive features, Webex Suite belongs to the group of the more expensive video conferencing solutions on the market.

🔸 Webex Suite’s pricing plan 

Webex Suite’s free Basic plan will provide you with:

  • Up to 50 min meeting length
  • Up to 100 participants
  • Screen sharing
  • Personal meeting room
  • Breakout rooms

Besides the free plan, Webex Suite also puts forward three paid plans:

  • Meet: Starts at $15 per user per month and gives you access to:
    • ​Up to 24 hours meeting length
    • Up to 200 participants
    • 10GB of cloud recording storage
    • Meeting transcriptions
    •  Advanced host privileges 
    • File transfer during meetings and more
  • Call is available for $17 per user per month and it will provide you with:
    • Up to 50 min meeting length
    • Up to 100 participants 
    • Screen sharing
    • Virtual backgrounds
    • Breakout rooms
    • Chat, notes, hand-raising, and polling
    • Interactive whiteboard and more
  • Business (Meet+Call): starts at $25 per user per month and ensures access to all Meet and Call features plus: 
    • Webex Assistant 
    • MP4 recordings
    • Stream meetings from Facebook Live
    • Adding an alternative host and much more 
  • Enterprise is a customized premium plan that will ensure access to Webex Suite’s premium features. 

For those who opt for annual subscriptions, Webex Suite allows a 10% discount. 

🔸 What is Webex Suite’s highlight feature?

Although it has some downsides, teams, and companies opt for Webex Suite due to its security and reliability. Besides, Webex is one of the few apps that offers breakout sessions during the meeting which can be quite handy for multiple-team meetings. The app is also available for several languages besides English — Danish, German, Spanish, French, and Italian are only some of them. 

🔸 Who and what is Webex Suite best for? 

The Webex Suite platform is designed for both personal and business needs but has been recognized as a great option for hybrid and remote teams. There’s a lot to do with the platform, but only if you’re prepared to pay for it. Although it does offer teams a solid video conferencing platform, Webex Suite might not be the first choice for freelancers, startups, and small businesses due to its expensiveness. 

🔸 Available for: Web, Windows, Mac, Linux, Android, and IOS

🌟 Also great: BlueJeans Meetings

BlueJeans Meetings
BlueJeans Meetings

🔸 What is BlueJeans Meetings?

BlueJeans Meetings is an online meeting platform designed to make video conferencing easier. The whole BlueJeans package covers: 

  • Virtual meetings 
  • Webinars/Events
  • Connected rooms
  • Gateway for Microsoft Teams
  • Telehealth 

🔸 Why should BlueJeans Meetings be on your list as well?

BlueJeans Meetings is yet another well-designed, reliable, and secure video conferencing platform. However, unlike Google Meet, Zoom, and Webex Suite, BlueJeans is more oriented towards live streaming, workshops, webinars, and health-related meetings. Some might find this too narrow and not enough to satisfy the needs of the business world.

🔸 BlueJeans Meetings’pricing plan 

You can try the app for free before you opt for one of the four plans it offers: 

  • BlueJeans Standard starts at $12.49 per user per month and provides the following:
    • Host up to 100 participants
    • Unlimited one-on-one and group meetings
    • Unlimited number of licenses
    • 5 hours of meeting recording/host
    • Phone dial-in numbers
  • BlueJeans Pro is available for $17.49 per user per month. It covers all Standard features plus:
    • Host up to 150 participants
    • 25 of meeting recording/host
    • Command Center analytics 
    • Workstream collaboration integrations with Slack and Microsoft Teams
    • Advanced security and more 
  • BlueJeans Enterprise begins at $19.99 per user per month. It ensures all Pro features and: 
    • Host up to 200 participants
    • Unlimited recordings
    • Automated closed captioning 
    • Real-time transcription 
    • Conference room connector 
    • Command center live 
    • Brand customization 
    • Plans available for up to 50 hosts
  • BlueJeans Enterprise Plus is available for customized pricing and it will ensure access to all Enterprise features plus advanced support and product add-ons.

If you choose an annual subscription, you’ll get a 20% discount for all paid accounts. 

🔸 What is BlueJeans Meetings’s highlight feature?

The app offers a bunch of practical and interactive features but you have to download the app to enjoy them. If you use Microsoft products, you would be glad to know that BlueJeans Meetings offers a gateway for Microsoft Teams video conferencing. 

Also, its solution for online webinars and events allows users to engage up to 50,000 participants. 

What’s more, with Telehealth, healthcare providers can meet their patients and ensure high-quality care. 

🔸 Who and what is BlueJeans Meetings best for?

Most companies and organizations can base their communication on BlueJeans Meetings, however, the app is a bit more suited for current Microsoft Teams users and the healthcare industry. Picking the best tool for conducting video meetings should depend on what the team as a whole requires. Just like all previous examples, BlueJeans can be your ideal video conferencing app. But before you choose BlueJeans as your team communication tool, make sure it’s available in your country.

🔸 Available for: Web, Windows, Mac, Linux, Android, and IOS

Recap of the best video conferencing apps 📹

Let’s make a short recap of this category:  

per user
per month
for 100 users 
Business Starter$6$600⭐⭐⭐⭐
Meet $15$1,500⭐⭐⭐

Thanks to its familiarity, quality, and great price-feature ratio Google Meet took first place — it provides a lot for a very reasonable price. While Zoom Meetings and Webex Suite offer a bunch of useful and interesting features — which secured their second and third positions respectively — they are much more expensive than Google Meet. Due to its price and country availability, BlueJeans Meetings comes in fourth.

Best graphic editors 🎨

Graphic editing software and platforms are made to help professionals and individuals create outstanding graphic materials and collaborate with others on existing design projects, particularly in remote and hybrid settings. The apps in this category are: 

  • Our pick: Figma 
  • Runner-up: InVision Studio
  • Third best: Canva
  • Also great: Sketch

🥇 Our pick: Figma


🔸 What is Figma?

Figma is a great web-based design platform that allows teams to create and test better designs easily and quickly. Some of its features are: 

  • Design management
  • Software prototyping 
  • UI/UX prototyping
  • Animation
  • Collaboration tools 

🔸 Why is Figma our number one pick?

For most design teams, Figma has proved to be the most flexible and the most affordable. Because it provides users with a bunch of useful design features and ensures everyone can easily navigate through it, Figma provides an amazing graphic design experience. 

🔸 Figma’s pricing plan 

Figma’s Free Plan offers 3 Figma and 3 FigJam files, unlimited files, an unlimited number of viewers and commenters, and unlimited storage room. 

The platform also offers two paid plans with a bunch of additional features:

  • Professional plan: Available for $15 per editor per month (free for students and educators). It covers:
    • Unlimited files and projects
    • Unlimited version history
    • Sharing permissions
    • Private projects
    • Audio conversations
  • Organization plan: Available for $45 per editor only with annual billing. It will ensure access to everything from Professional plus: 
    • Org-wide libraries
    • Design system analytics
    • Branching and merging
    • Centralized content management
    • Unified admin and billing
    • Private plugins
    • SSO + advanced security
    • Auto-provisioning via SCIM

🔸 What is Figma’s highlight feature? 

Figma is excellent because it allows its users to work on layers in a fun and easy way. You can group the layers, push them, move them around, and even give them specific names. Exporting is as easy as possible. Plus, design files, prototypes, and comments are all in one place, so there’s no need to wander around. Although a specialized design platform, Figma’s straightforward interface enables other teams and individuals to use it with ease. 

🔸 Who and what is Figma best for?

Figma is an excellent choice for professional UI/UX designers who work on various projects every day. Thanks to its easy navigation, both senior and junior designers will enjoy it. Its intuitive interface allows even design laymen to use it for creating high-quality designs and prototypes. Figma has been the first choice of many design teams simply because it’s practical, affordable, and ensures high-quality content. You can’t go wrong with Figma, even if you aren’t a skilled designer.   

🔸 Available for: Web, Windows, Mac; Figma Mirror for Android and IOS

🥈 Runner-up: InVision Studio


🔸 What is InVision Studio?

InVision Studio is a great prototyping and animation tool that enables its users to create unique designs. It comes as a part of the InVision Suite of tools, together with InVision Cloud, and InVision DSM. the features it offers include: 

  • Screen design
  • Rapid prototyping   
  • Advanced animation 
  • Designing with components 
  • Collaboration with InVision Cloud 

🔸 Why is InVision Studio our runner-up?

InVision can be a great choice if you for some reason dislike Figma. You can download InVision Studio for free and use it as your desktop app. Once you register with your company email, you can get access to the Studio app and its other apps as well. Generally, the layout is easy to navigate, and, depending on the package you choose, you’ll be able to use plenty of features. 

🔸 InVision Studio’s pricing plan 

InVision’s Free plan gives you access to a big number of features, including commenting, public share links, and guest permissions. What’s more, you can have up to 10 active users, create up to 3 documents and unlimited freehands, and unlimited public spaces.  Besides this plan, there are two paid plans: 

  • The Pro plan starts at $9.95 per user per month and provides the following features:
    • Up to 15 active users 
    • Unlimited documents and archiving
    • Unlimited public and private spaces
  • The Enterprise plan comes with custom pricing and ensures the following: 
    • Pricing per seat with no limitations on the number of seats
    • Unlimited documents and archiving
    • Unlimited public and private spaces
    • Custom freehand templates 
    • Advanced team management and security  

🔸 What is InVision Studio’s highlight feature?

The app indeed provides an amazing framework for professional designers, with a wide range of task-specific tools and third-party integrations. Plus, you can get a lot of useful documents, videos, and tutorials that can help you master designing in InVision Studio. 

On the other hand, if you want your whole team to collaborate on designs, you’ll have to sync the cloud. Also, some find it hard that the app has to be downloaded rather than be accessed directly from the browser. 

🔸 Who and what is InVision Studio best for?

The free version of the app can satisfy the needs of individuals and small teams. The paid plans will provide cross-collaborative teams and organizations with advanced features for everything they need to work. With its affordable plans and a valuable library of tutorials for mastering the platform, InVision Studio can become an irreplaceable part of most design teams. If you’ve been thinking about what will suit your team best, this might be the time to give InVision a try. 

🔸 Available for: Mac and Windows 

🥉 Third best: Canva


🔸 What is Canva?

Canva is an outstanding design platform that helps teams create great content together. With Canva, you can create:

  • Presentations 
  • Social media content
  • Video material 
  • Printed products 
  • Marketing material
  • Office documents
  • And other visual content

🔸 Why is Canva also worth considering?

When compared to Figma and InVision Studio, which are designed for professionals, Canva tends to be on the creative side. The platform offers a wide range of interactive features that can easily be mastered even by non-professionals in the field of design. 

🔸 Canva’s pricing plan 

Canva’s Free Plan provides users with:

  • 250,000+ free templates
  • 100+ design types
  • 5GB of cloud storage
  • Real-time collaboration and commenting
  • Invite members to your team

With Canva Pro, starting at $12.99 per user per month (for up to five people), you’ll get everything from Free plus:

  • 100M+ premium stock photos, videos, audio, and graphics
  • 610,00+ premium and free templates
  • 100GB cloud storage
  • Background remover
  • 100 Brand Kits
  • Magic Resize and more

Canva Enterprise comes with a custom pricing plan and provides access to everything from Pro and:

  • Built-in workflows 
  • Unlimited storage 
  • 500 Brand Kits
  • Single-Sign On (SSO) 
  • 24/7 Enterprise-level support

🔸 What is Canva’s highlight feature?

If you opt to use Canva for creating visually engaging content, you’ll get access to a bunch of features like drag-and-drop design and photo editing. In addition, you’ll get access to custom fonts, frames, shapes, grids, and icons. 

What’s best about Canva is that it has an avid template library. Most people love this about Canva, as they don’t have to start their designs from scratch. However, for professional design creators, this might be a bit of a nuisance, as most of them actually prefer Figma’s clean slate approach. 

🔸 Who and what is Canva best for?

Although it can be honed to anyone’s needs, Canva’s casual approach to designing seems like a slightly worse choice than what Figma and InVision have to offer. Although it’s capable of satisfying both personal and professional needs, its easygoing system might be a turn-off for design experts. The overall impression is that Canva indeed makes an outstanding graphic design tool but it lacks some refinement and elegance.  

🔸 Available for: Web, Windows, Mac, Android, and IOS

🌟 Also great: Sketch    


🔸 What is Sketch?

Sketch is a great graphic editor software. It’s mostly used for UI and UX design of websites and mobile apps. Some of the features Sketch provides are: 

  • Prototype creation
  • Vector editing
  • Boolean operations
  • Smart sharing 

🔸 Why should Sketch be on your list as well?

Sketch has been recognized as one of the best UI/UX design tools, however, it’s only available for Mac users. Considering that about 73% of the world’s population uses Windows, switching to Mac just to use Sketch would be unreasonable and expensive. 

🔸 Sketch’s pricing plan 

Sketch doesn’t have a free plan. It offers two paid plans — Standard with a 30-day free trial, and Business. 

  • The Standard Plan is available for: $9 per user per month/or $99 per editor when billed annually and it provides
    • Unlimited free viewers
    • Unlimited documents and projects 
    • Version history
    • Shared libraries, members, and guests
    • Real-time collaboration
    • Prototyping
    • Working offline
  • The Business Plan comes with a custom yearly subscription and requires a minimum of 25 editors. It covers all Standard features plus: 
    • Single Sign-On (SSO)
    • Invoice-based billing
    • Priority support 
    • Dedicated Customer Success Manager 

🔸 What is Sketch’s highlight feature?

On the bright side, Sketch seems like a more affordable option than Figma, Canva, or InVision. Plus, the app is constantly being updated to meet the needs of the ever-growing digital community. With Sketch, you’ll also get access to a system of extensions that includes various assistants, plugins, and integrations. It can also be synced with InVision’s platform. Ultimately, if you choose Sketch you would be choosing Mac as well. 

🔸 Who and what is Sketch best for? 

Sketch is made for UI/UX professionals who design web and mobile apps. It can be a valuable design tool for individuals, small teams, and large organizations. Besides that, anyone who is already using Mac or is planning to will also find Sketch a useful graphic design tool. Just like other candidates in this category, Sketch proved to be a great tool for professionals from the design industry. Its main downside is that it can only function with Mac, which can easily chase so many Windows users away. 

🔸 Available for: Web, Mac, Mirror app for IOS

Recap of the best graphic editors 🎨

Now, we’ll make a brief summary of the category:

per user
per month
of editors 
FigmaProfessional $15 Unlimited ⭐⭐⭐⭐
Pro$9.95Up to 15⭐⭐⭐
CanvaPro $12.99Up to 5⭐⭐⭐
Sketch Standard $9One device per license ⭐⭐

Figma secures the number one place on account of its unlimited offer, even though it’s the most expensive solution overall. InVision Studio follows suit thanks to its affordability and feature offering. The third best place goes to Canva, whose creative approach to design shouldn’t be disregarded. Last but not least, Sketch’s limited offer and platform availability were deemed good enough for the last place in the graphic editors’ category.

Best online whiteboard platforms 👩‍🏫

Online whiteboards represent software solutions designed to support visual collaboration among teams in real-time and boost their productivity and creativity. This category includes the following: 

  • Our pick: Miro 
  • Runner-up: Lucidspark
  • Third best: MURAL 
  • Also great: Creately 

🥇 Our pick: Miro


🔸 What is Miro?

Miro is one of the leading online whiteboard platforms for visual collaboration. Its services include: 

  • Agile workflow
  • Meetings and workshops
  • Brainstorming and ideation
  • Mapping and diagramming 
  • Research and design
  • Concept mapping
  • Mind mapping
  • Strategy and planning
  • Online sticky notes

🔸 Why is Miro our number one pick?

The first thing that strikes you when you open up Miro in the browser is how easy and natural everything feels. Even if you don’t figure it all out quickly, the platform offers a generous library of written and video materials that explain how to use the platform to your advantage. 

You can start off with a blank canvas or use the numerous templates for your board. The app seems like the best choice for creating unique visual materials, collaborating with colleagues, and presenting your work when compared to its competitors. 

🔸 Miro’s pricing plan 

Miro offers a Free plan which allows users to create up to 3 boards for free, invite an unlimited number of people to collaborate on them, and integrate with apps like Trello or Google Drive. Yet, the paid plans equip you with much more: 

  • For $10 per user per month (with a 2-member minimum), the Team Plan will provide users with all free features, plus:
    • Unlimited boards
    • Board history
    • Private board sharing
    • Unlimited anonymous board editors
    • Unlimited external board viewers and commenters
    • Advanced attention management
    • Projects
    • High-resolution exports
    • Custom templates
    • Kanban Framework
    • Jira & Confluence integrations
    • Asana integration
    • Remote meetings toolkit
  • With the Business Plan starting at $20 per user per month (with a 5-member minimum), users get all Team features, plus:
    • Unlimited guests 
    • Miro Smart Meetings
    • Single Sign-On (SSO)
    • External editors
  • Picking the Enterprise Plan will provide users with custom pricing (with a 50-member minimum), all the Business features, and: 
    • Multi-team setup for centralized company-wide account management
    • Flexible Licensing Program
    • Advanced security
    • Advanced permissions and administration
    • Admin Insights dashboard
    • Dedicated customer success manager
    • Personalized onboarding program
    • Security review and MSA support
    • Premium support
    • Data Governance
    • Azure DevOps and CA Rally integrations

All paid plans are cheaper with an annual subscription. 

In addition to these plans, Miro has a special Consultant plan for all individuals and companies working with clients that costs $15 per user per month. It provides all the features from the Free plan plus a private, secure workspace for every client, control access for team members and external collaborators. Also, there’s no minimum seat requirement.

🔸 What is Miro’s highlight feature? 

Miro’s best feature is that it is packed with various interesting and appealing features. Although it might seem unusual at first, Miro combines several aspects like diagramming, presentations, and mind mapping.  

Besides the traditional whiteboard features during the meeting, Miro’s bottom toolbar allows you to move into presentation mode, start a video call, run a timer, access board history, and more. You can choose to video conference while you present your work as well. The options seem limitless with Miro, so highlighting just one best feature would be quite hard. 

🔸 Who and what is Miro best for?

Miro can be used by individuals and teams of all sizes. Although it might be one of the more expensive whiteboard solutions on the market, it’s worth the price. In general, Miro is an outstanding blend of diverse software, apps, and tools that allows remote and hybrid teams to communicate and collaborate on projects. Trying Miro will give you access to plenty of options to express your creativity and share it with your teammates.  

🔸 Available for: Web, Android, and IOS

🥈 Runner-up: Lucidspark 


🔸 What is Lucidspark?

Lucidspark is another outstanding tool for team communication and collaboration. It allows teams to brainstorm and bring their best ideas to life. Some of its features include:

  • Brainstorming
  • Diagramming
  • Customizable templates
  • Digital canvas
  • Ideation
  • Kanban board
  • Document management
  • Presentation tools 

🔸 Why is Lucidspark our runner-up?

When put against our first choice in this category, Lucidspark differs in a few things. First of all, Lucidspark makes a fine visual online collaboration tool with plenty of features to choose from. The clean layout makes it quite easy to navigate and create boards. However, the app is only web-based which can be a turn-off for those who would like to download it from their laptops or mobile phones. 

🔸 Lucidspark’s pricing plan 

With Lucispark’s Free plan, you get to edit 3 boards and access some basic collaboration features like co-edit boards with others, create shareable links, and integrate with several apps.

There are also three paid plans:

  • The Individual Plan starts at $7.95 per month and allows users to edit an unlimited number of boards. However, the feature range is still somewhat basic and similar to the Free Plan. 
  • The Team Plan starts at $6.67 per user with a 3-user minimum. With this plan, you get everything from Individual plus some additional collaboration features like voting,  timer mode, and basic team management controls. 
  • The Enterprise Plan has custom pricing and is meant for teams with more than 3 members. Enterprise includes everything from the Team Plan plus unlimited editable boards and some advanced account administration features. This plan allows integrations with Jira Cloud, Jira Data Center, Smartsheet, and Azure DevOps Cloud integrations.

🔸 What is Lucidspark’s highlight feature?

Lucidspark is one of the better online whiteboard platforms out there. The great thing about it is that it can easily be set up, it’s straightforward, and it offers a wide range of interactive features. For example, Lucidspark offers Breakout boards as a way of breaking large teams into smaller ones and boosting their productivity. Another great thing about Lucidspark is its language support – besides English, you can opt for French, German, Spanish, and a few others.

What it lacks, though, is the possibility of video conferencing and creating tables and charts from data. But you can integrate with apps like Zoom or Microsoft Teams instead. 

🔸 Who and what is Lucidspark best for? 

Lucidspark can be a solid solution for individuals, small teams, and large businesses. Although it doesn’t offer as many possibilities as Miro, it can satisfy the need for online collaboration and team communication. Thanks to its simple interface and a bunch of useful features, Lucispark strongly holds its second place and can become an invaluable online collaboration tool for your business. 

🔸 Available for: Web

🥉 Third best: MURAL


🔸 What is MURAL?

MURAL is a great visual collaboration tool that gives individuals and teams a chance to collaborate on projects and exchange ideas quickly and efficiently. Some of the features it offers include:

  • Creating murals
  • Unlimited members
  • Full template library and member-built custom templates
  • Visual collaboration and facilitation
  • Integrations with other apps
  • Flexible payment options 

🔸 Why is MURAL also worth considering?

Quite similar to Miro and Lucidspark, MURAL is also great at providing its users with a blank canvas to create on. The platform can be easy to navigate for some but if you don’t get everything straight away, you can dive into MURAL’s learning resources and explore whatever you’re interested in. 

🔸 MURAL’s pricing plan 

MURAL has a Free Plan which allows you to create up to 5 murals (boards) and invite an unlimited number of users. With this plan, you’ll get access to all visual collaboration and facilitation features, plus the full template library and the member-built custom templates. For example, Miro and Lucidspark allow up to 3 boards with their free plan, so this is a win for MURAL. 

Besides the Free Plan, you can also opt for: 

  • The Team+ Plan: Starting at $12 per user per month, this plan provides you with all the free features plus an unlimited number of murals, privacy control, in-app chat, and email support. 
  • The Business Plan: Available only for yearly subscriptions, this plan costs $17.99 per user per month and has a 10-member minimum limit. With this plan, you get all Team+ features and:
    • A flexible membership model 
    • Priority support
    • SAML single sign-on (SSO)
    • Unlimited guests
    • 90-day expert-guided onboarding with a Collaboration Coach
    • Integrations with Jira and GitHub 
  • The Enterprise Plan: Custom pricing will provide enterprises with a wide range of advanced features like
    • Centralized admin control
    • Enhanced privacy
    • Multiple workspaces
    • Assigned Success Architect for ongoing transformation success
    • Advanced member, guest, and visitor administration
    • Enterprise APIs & API key management
    • Mobile device management 

🔸 What is MURAL’s highlight feature?

Interacting in MURAL is mostly based on its sticky note feature. It comes naturally and most users end up creating sticky notes without even noticing. The template library is a comprehensive one, so those who prefer not to start from scratch will love this. Plus, collaborating in real-time is rather quick which is one of the best things about MURAL. You can also zoom in or out with your mouse, an option not available with Miro and Lucidspark. 

Unlike Miro, MURAL doesn’t allow its users to create interactive charts, tables, or reports. It also doesn’t support video conferencing, and considering its price – it can be a somewhat worse option than Miro or Lucidspark. Choosing among these three in this category might simply come down to personal preference. Among the three, MURAL is the most visually appealing. 

🔸 Who and what is MURAL best for?

Besides being a great online whiteboard solution for individuals, small teams, and large organizations, MURAL can be a great option for educators, nonprofits, and the consultant network as well.  MURAL has proven to be an outstanding online tool for team collaboration. Although it doesn’t support features like video conferencing, charts, tables, and reports, its charming layout and speed make it a solid whiteboard option, too. 

🔸 Available for: Web, Windows, Mac, Android, and IOS

🌟 Also great: Creately


🔸 What is Creately?

Creately is a visual workspace platform that allows its users to plan, brainstorm, analyze or design projects together. Some of its features include:

  • Collaboration tools
  • Brainstorming
  • Mind mapping
  • Diagramming
  • Specialized shape libraries 
  • Document management 

🔸 Why should Creately be on your list as well?

If you’re looking for an inexpensive and simple online whiteboard solution, Creately can do the trick. Although not as feature-rich as our previous candidates, Creately can get the teams collaborating in no time and ensure efficient work. 

🔸 Creately’s pricing plan 

You can start with Creately’s Free plan which can provide you with a limited set of features – 3 documents, 1 folder, a limited number of shapes, basic collaboration, and limited import/export features. With paid plans, you can get more:

  • The Personal Plan starts at $6.99 per month and you’ll get an unlimited number of documents, folders, and shapes. This also includes all types of imports and exports, but the collaboration features remain on the basic level. 
  • The Team Plan starts at $8 per user per month and that will provide you with an unlimited number of documents, folders, and shapes, advanced collaboration features, all types of imports and exports, and basic team admin features. 
  • The Enterprise plan is available for $15 per user per month and will get you access to all Team features plus a few additional features. 

Creately has a limited offer on its annual paid plans and you can save 50% if you choose a yearly subscription for Personal and Team plans. 

🔸 What is Creately’s highlight feature?

Once you create an account with Creately and create your first workspace, the platform will give you a quick tour of the most prominent features. It’s super easy to get your way around the Creately, although it might not seem as quick as Miro or MURAL. 

The Free Plan will provide you with a limited set of templates grouped in categories such as Popular Tools, Brainstorm Ideas, Improve Plans and Strategies, and many others. You can also add shapes, icons, and import images up to 2MB.  Another great thing here is that you can import files directly from Google.

However, when compared to Miro or MURAL, Creately seems to lack some of the features (video conferencing, timer, or voting mode) and the refinement that the business world might require. Overall, choosing among the four candidates in this category might be just a matter of taste and personal preference. 

🔸 Who and what is Creately best for?

Creately is designed in a way that can help many individuals and teams collaborate and work on projects together, including product, marketing, IT, education, manufacturing, and other teams. Generally, Creately will be able to satisfy most user needs. Although it might not be as feature-rich as Miro or MURAL, it’s still a collaboration tool worth considering.

🔸 Available for: Web, Windows, Mac, and Linux

Recap of the best online whiteboard platforms 👩‍🏫

Take a look at a quick category summary:

per user
per month
for 50 users 

The first prize goes to Miro — because of its unique feature offer and price. While it lacks some of Miro’s refined whiteboard solutions, Lucidspark’s second place is confirmed thanks to its affordable price — and MURAL comes in third, due to its high price. Despite being the cheapest option in the category, Creately comes in last — because it doesn’t offer as many features as the other candidates. 

Best document sharing and editing tools 📝

Document sharing and editing tools can help you and your team store important documents, collaborate in real-time, and work more productively, making more room for innovation. The tools that have made the cut are:

  • Our pick: Google Drive
  • Runner-up: Microsoft OneDrive
  • Third best: DropBox 
  • Also great: Box

🥇 Our pick: Google Drive

Google Drive
Google Drive

🔸 What is Google Drive?

Google Drive is Google’s product that allows its users to store, share, and edit documents online. With the Drive, you can: 

  • Store, share, scan, and edit documents safely and securely 
  • Invite people to view, edit, and comment on documents 
  • Access collaboration tools
  • Use content library 
  • Integrate with other Google Workspace tools (Photos, Docs, Sheets, and Slides)
  • Integrate with other tools and apps
  • Store and share photos, videos, recordings, and presentations

🔸 Why is Google Drive our number one pick?

Experience has shown that Google’s products only get better and more functional with time. The same goes for the Drive, Google’s document management service. Over the years, the Drive has gained the popularity and trust of at least 1 billion users and has been installed over 5 billion times. And this is all thanks to its affordability, functionality, and the generous storage plan it offers.

🔸 Google Drive’s pricing plan 

Google Drive will start you off with a generous Free Plan that allows you to save up to 15GB worth of storage. As an individual, you can opt for one of the Google One plans: 

  • The Basic Plan starts at $1.99 per month for 100GB and some additional features like access to Google experts, adding your family, and extra member benefits. 
  • The Standard Plan costs $2.99 per month for 200GB and offers the same additional features as the Basic Plan. 
  • The Premium Plan starts at $99.9 per month for 2TB of storage with the same additional features offered as the previous two plans. 

There’s a possibility of getting a 17% discount if you opt for an annual subscription. 

For businesses and professionals, Google Drive is available under the Google Workspace packages which include other Google products as well. All paid plans include the Drive for desktop feature and support over 100 file types. Other features include:

  • Business Starter starts at $6 per user per month and provides each user with 30GB of storage.
  • Business Standard is available for $12 per user per month with the following perks:
    • 2TB storage per user
    • Shared drives for your team
    • Target audience sharing
  • Business Plus starts at $18 per user per month and allows: 
    • 5TB storage per user
    • Shared drives for your team
    • Target audience sharing
  • Enterprise is available for custom pricing and provides:
    • Unlimited storage
    • Shared drives for your team
    • Target audience sharing

All Business plans can be purchased for a maximum of 300 users while the Enterprise plans don’t have a limit. 

🔸 What is Google Drive’s highlight feature? 

Besides being so easy to use, the greatest thing about Google Drive is its price-storage ratio. Google Drive offers the most generous Free plan with its 15GB of free storage. In comparison, Box provides 10GB for free, Microsoft OneDrive offers 5GB while Dropbox gives you only 2GB of free storage. 

You can easily integrate the Drive with Docs, Sheets, or Slides and ensure quicker collaboration with your teammates. Even if you use other tools (Microsoft Office, Adobe, Atlassian, etc.), you can still integrate with the Drive — it integrates with practically everything. What is more, the Drive supports over 100 file types, including images, videos, PDFs, CAD files, and more. The Drive also offers Drive File stream, data loss prevention, and offline access. 

Besides this, the Drive acts as a perfect document syncing service. You can rest assured that once you’ve finished working on your document or sheet in the evening, you can pick right where you left off in the morning.  

🔸 Who and what is Google Drive best for?

Google Drive can be used by anyone who owns a PC, laptop, or mobile phone. There’s no need to pay anything if the Free plan satisfies your needs but you can always opt for more — and all that for a very reasonable price. There’s really very little to dislike about Google Drive. It’s capable of satisfying both personal and professional needs — anyone would be missing out on its feature-rich offer and generous pricing plan if they didn’t at least try it out. 

🔸 Available for: Web, Windows, Mac, Android, and IOS

🥈 Runner-up: Microsoft OneDrive

Microsoft OneDrive
Microsoft OneDrive

🔸 What is Microsoft OneDrive?

Microsoft OneDrive is Google Drive’s main competitor in the category of document sharing and editing tools. It offers services including: 

  • Document storing and sharing 
  • Document scanning
  • Online photo storage 
  • Free online cloud storage
  • Personal vault
  • PC folder backup

🔸 Why is Microsoft OneDrive our runner-up?

When compared to Google Drive, Microsoft OneDrive doesn’t actually fall behind that much. One of the main things that differentiate it from the Drive is that it offers only 5GB of free storage on its Free plan whereas the Drive offers 15GB. Besides that, the whole comparison can be based on personal preference for that matter.

🔸 OneDrive’s pricing plan 

OneDrive has two groups of pricing plans: one for home use and another for business use. The four-tier home plan covers the following: 

  • OneDrive Basic(Free): 5GB of storage free of charge.
  • OneDrive Standalone 100GB: Limited features and 100GB of storage for $1.99 per month. 
  • Microsoft 365 Personal: Advanced features, advanced security, 1TB of storage, Skype, and Office features including Outlook, Word, Excel, and PowerPoint for $5.99 per year (only available for one person). 
  • Microsoft 365 Family: The same features as Microsoft 365 Personal + 6TB of storage for up to 6 people for $7.99 per user per month.   

There are four levels of OneDrive’s business plans. Some of the features include: 

  • OneDrive for Business (Plan 1): Basic features that include file sharing and 1TB of storage per user for $5 per user per month. 
  • OneDrive for Business (Plan 2): Basic features plus unlimited storage per user for $10 per user per month. 
  • Microsoft 365 Business Basic: Advanced features including file sharing, 1TB of storage per user plus Microsoft Teams, Exchange, Sharepoint, as well as web and mobile versions of Word, Excel, and PowerPoint for $6 per user per month. 
  • Microsoft 365 Business Standard: All features from Microsoft 365 Business Basic plus access to Yammer and additional Office features like OneNote, Access, and Publisher for $15 per user per month. 

There’s a possibility of a discount with annual subscriptions. 

🔸 What is Microsoft OneDrive’s highlight feature?

Just like Google Drive, OneDrive has an intuitive user interface and it’s packed with useful and practical features. One of its highlights includes the Files on Demand service which allows users to only download files when they need them. It’s got a powerful online photo presentation and management service as well as file-sharing and document collaborative editing options. There’s really not much to dislike about OneDrive. Choosing between OneDrive and Google Drive would come down to personal inclination to Microsoft or Google products.  

🔸 Who and what is Microsoft OneDrive best for?

OneDrive is another great option both for individuals and business professionals. Its Free plan might not be quite enough to satisfy everyone’s storage needs but other features surely make up for that. For those who already use Microsoft products, OneDrive will be the logical and affordable storage choice. Generally, OneDrive indeed provides its users with everything they need but those who would like more free storage could easily opt for Google Drive, DropBox, or Box. 

🔸 Available for: Web, Windows, Mac, Android, and IOS

🥉 Third best: Dropbox  


🔸 What is Dropbox?

Dropbox is another excellent document storing and editing tool. With it, you can:

  • Share, store, and organize files
  • Send and track documents 
  • Save and protect 
  • Sync devices
  • Collaborate with your teammates 
  • Organize a team
  • Integrate with third-party apps 
  • Work remotely 
  • E-sign documents 

🔸 Why is Dropbox also worth considering?

A pioneer among file storing and editing services, Dropbox represents another legitimate option for storing, sharing, and editing documents online. It’s a more expensive storage solution than Google Drive or OneDrive but it makes up for it with some additional features like the digital signature

🔸 Dropbox’s pricing plan 

The platform starts with a Free plan, a less generous one than what its competitors have to offer, though. You can sign up for 2 GB of storage, and start accessing and sharing photos, documents, and other files. Besides that, there are 5 other plans: two personal and three business plans: 

  • The Personal Plus Plan is available for $11.99 per month and it allows 1 user, 2TB of storage, and some basic Dropbox features like Rewind, Vault, Paper, Transfer, and HelloSign eSignatures for 3 documents per month. 
  • The Personal Family Plan is available for $19.99 per month and it’s pretty similar to the Personal Plus Plan, except that it allows up to 6 users and provides a few additional features. 

The three business plans are designed for individuals, smaller, and larger teams with a bunch of useful features: 

  • The Professional Plan allows 1 user, 3TB of storage, and the majority of Dropbox features but no Team management services. All this is available for $19.99 per month
  • The Standard Plan is designed for more than 3 users and 5TB of storage. The choice of features is also different – while you get some Team management services, you won’t get access to the Vault and Passwords feature. You can purchase the Standard Plan for $15 per user per month.
  • The Advanced Plan will allow you more than 3 users and it will get you access to all Dropbox features except for the Family room, Vault, and Passwords feature. Plus you will get unlimited storage and all that for $25 per user per month

🔸 What is Dropbox’s highlight feature?

Dropbox is constantly improving and adding new features and services, the most recent ones being Dropbox Passwords, Dropbox Vault, and HelloSign digital signatures. What is more, it remains one of the rare platforms that offer a digital signature service. Yet, the downside is that each plan is limited to sending up to 3 documents for eSignature per month. 

Some of DropBox’s products are specifically designed to meet the needs of certain groups including professionals, businesses, and enterprises. 

🔸 Who and what is Dropbox best for? 

Dropbox can be used for personal and professional needs. It’s suitable for individual work, smaller teams, and larger teams as well. Opting for Dropbox as your primary storage tool will give you access to some outstanding features like signing documents online or extra security with the Vault feature. However, when compared to Google Drive and Microsoft OneDrive, DropBox tends to be on the pricey side.

🔸 Available for: Web, Windows, Linux, Android,  and IOS

🌟 Also great: Box 


🔸 What is Box?

Last but not least, Box is a secure cloud content management, workflow, and collaboration platform. Some of its main products encompass: 

  • The Content Cloud
  • End-to-end data protection
  • Collaboration tools
  • Workflow processes
  • Integrations
  • Developer tools and APIs
  • E-signature
  • IT administration and tools 

🔸 Why should Box be on your list as well?

Apart from its feature-rich offer and intuitive design, Box belongs to the group of the more expensive storage solutions out there. Yet, since it’s one of the rare providers that also offer a digital signature service, besides Dropbox, it can be a multi-functional cloud solution. 

🔸 Box’s pricing plan 

Besides the Free plan for individuals, which provides one user with 10GB of storage, 250 MB file upload limit, 1 file version, and some basic features, you can choose between plans for individuals and teams and plans for businesses

For example, individuals can opt for a Personal Pro Plan or Business Starter in addition to the free one: 

  • The Personal Pro Plan is available for one user for $14 per month. This will give you 100GB of storage, 5GB file upload, 10 file versions, and basic Box features. 
  • The Business Starter Plan starts at $7 per user per month for 3 to 10 users. It also provides up to 100GB of storage, 2 GB file upload, and 25 file versions.   

Business plans include the following: 

  • The Business Plan: Available for about $20 per user per month with a 3-user minimum. Some of the features include unlimited storage, 5GB file upload, built-in integrations (Microsoft, Google, and Slack) with access to one additional enterprise integration, plus Box Relay, and Box Sign with an unlimited number of signatures via the web app. 
  • The Business Plus Plan: Available for $33 per user per month with a 3-user minimum. You can also get unlimited storage, upload files up to 15GB, built-in integrations with access to 10 additional enterprise integrations, as well as Box Relay, and Box Sign with an unlimited number of signatures via the web app. 
  • The Enterprise Plan: Available for $47 per user per month with a 3-user minimum.  Some features include unlimited storage, 50GB file upload, 1,500+ integrations, Box Relay, Box Sign with an unlimited number of signatures via the web app, and a few extra features. 
  • The Enterprise Plus Plan: Available for custom pricing. It will provide you with everything from Enterprise plus 150GB file upload, and several additional Box services.

If you opt for a yearly subscription, you’ll get a 25% discount for every Box’s plan.

🔸 What is Box’s highlight feature?

Box is a very straightforward and feature-rich cloud service. You can do a lot with Box, no matter if you need it for personal or business use. 

You can create documents directly in the web app or upload any document quite easily. Document sharing service goes a step further and allows you to create a custom URL, require a password, set link expiration, and allow or block downloading. The only downside is that anyone with the link would have to sign up for a Box account to access it. 

Plus, all business plans will give you unlimited storage for an unlimited number of users, a lot of third-party integrations as well as some advanced Box features. BoxSign, Box’s e-signature service is available with all paid plans. 

However, despite its practical and effective approach to online storing, Box remains one of the most expensive document-storing services, which can be a switch-off for most freelancers, startups, and smaller companies. 

🔸 Who and what is Box best for?

Box can be used both by individuals and professionals. The platform provides many collaborative services for industries like healthcare, government, education, construction, media, entertainment, and others. While Box indeed puts forward an extensive list of products and services, its main downside remains its costliness. 

🔸 Available for: Web, Windows, Mac, Android, and IOS

Recap of the best document sharing and editing tools 📝

Final thoughts about document sharing and editing tools:

per user
per month
for 10 users 
$18$2,160 ⭐⭐⭐⭐
Microsoft 365
Business Basic
Dropbox Advanced
$25 $3,000⭐⭐⭐
Box Enterprise

Google Drive wins the category with its most generous storage solution — but it’s closely followed by Microsoft OneDrive, whose price might be more appealing to some users. With its unlimited, yet expensive storage plan, DropBox comes in third. In the end, Box wins only fourth place — due to its expensiveness. 

Best virtual presentation software 🖼️ 

Designed to organize visual content and add more structure to meetings, virtual presentation software helps teams to collaborate on projects, communicate more effectively, and come up with more innovative solutions.  This category includes:

  • Our pick: Genially 
  • Runner-up: Pitch 
  • Third best: Google Slides  
  • Also great: Prezi

🥇 Our pick: Genially 


🔸 What is Genially?

Genially is an online collaboration tool designed for creating visually interactive content. This includes:  

  • Presentations
  • Video presentations
  • Infographics
  • Interactive images
  • Gamification
  • Guides
  • Training materials
  • Other interactive content like resumes, cards, or posts

🔸 Why is Genially our number one pick?

As a platform that supports interactive visual communication, Genially is very intuitive, without complicated design or features. Creating presentations has never been easier actually, even if you’re not the creative kind. As a web-based tool, Genially will let you start creating from scratch or by choosing from its free template library.

🔸 Genially’s pricing plan 

With its Free plan, you can make an unlimited number of creations with unlimited views and get access to some basic features. This might sound basic but it will be more than enough for some. 

Besides the Free plan, Genially also offers two sets of paid plans: one for education and one for companies. Companies can choose one of three paid plans: 

  • The Pro Plan: Starts at $9.90 per month. With it, you can access all Free features plus some additional features like privacy control, importing PowerPoint files, and importing audio files from your PC/laptop.
  • The Master Plan: Available at $39.90 per month. You will have all the Pro features and additional features like managing corporate resources, removing the Genially watermark, and integrating with Google Analytics
  • The Team Plan: Only available with a yearly subscription and starts at about $79 per month. It will provide you with all Master features plus all additional features including 5 Master accounts and a dedicated account manager. 

All company plans come with a discount if you choose a yearly subscription.

The Education plans are available only with a yearly subscription and include the Student plan ($1.25 per month), the Edu Pro plan ($4.99 per month), and the Master plan ($39.90 per month). 

🔸 What is Genially’s highlight feature? 

In the category of virtual presentation software, Genially leads thanks to its affordability, functionality, and customization. In addition to its affordability, Genially has a great resource library to help the newbies master its distinctive features as quickly as possible. You can choose a lesson from Genially’s catalog and explore certain topics, features, and purposes. There’s even the Learning Pills section which allows you to research “big lessons in small doses”. 

You can choose to invite people to collaborate on your work or invite them to look at what you’ve done once you’ve finished. You can present it, download it, or share it on Google Classroom or Microsoft Teams. 

🔸 Who and what is Genially best for?

Genially is a great virtual presentation tool for individuals including freelancers and remote workers. It is also an outstanding solution for business professionals, teachers, marketers, journalists, designers, and others. Feature-rich, affordable, and extremely easy to use, Genially can become an invaluable team communication tool for everyone. You would be missing out on it if you don’t try it out. 

🔸 Available for: Web

🥈 Runner-up: Pitch 


🔸 What is Pitch?

Designed for modern teams, Pitch is collaborative presentation software that focuses on real-time collaboration, smart workflows, and intuitive design features. Pitch will provide you with the following: 

  • Presentations
  • Pitch and sales decks
  • Team meetings
  • Collaboration tools
  • Customizable templates
  • Media library
  • Offline editing and presenting
  • Video support

🔸 Why is Pitch our runner-up?

Pitch is another outstanding virtual presentation software that could help anyone create stunning visual materials. Its layout is quite similar to Genially’s, so choosing between the two might be based only on specific users’ needs.

🔸 Pitch’s pricing plan 

The platform has a free Starter Plan that provides users with unlimited presentations, unlimited members and users, as well as custom templates and fonts, and 10GB of storage per workspace. There’s a lot you can do with the free plan such as assign roles, share presentations with others, add notes and comments. 

Besides this, Pitch also offers two paid plans:

  • The Pro Plan: This plan is available for about $10 per user per month and gets you access to all Starter features plus:
    • 10GB of storage per user 
    • Unlimited image upload limit
    • Workspace roles
    • Shared private folders
    • Video uploads
    • Unbranded PDF exports
    • Version history
  • The Enterprise Plan: Custom features will soon be available for custom pricing. 

🔸 What is Pitch’s highlight feature?

Pitch has a great template library to choose from — market research, corporate, sales pitch, product launch are only some of the templates you can choose from. Or you can start with a blank template and create a presentation the way you like it. With Pitch, even the uncreative team members would become full-fledged presentation creators. However, one of the things that made us put Pitch second is that it can be a bit difficult to understand and navigate at first. 

🔸 Who and what is Pitch best for?

Pitch is an excellent and elegant choice for business professionals. It’s designed in a way to suit small, medium, and large teams alike. Thanks to its comprehensive template library, it could be used for personal needs as well. Its free plan is a great foundation to build on but it takes some time to get used to it. Choosing between Genially and Pitch can boil down to what your company and team members like better.

🔸 Available for: Web, Mac, Windows, Android (beta), and IOS (beta)

🥉 Third best: Google Slides

Google Slides
Google Slides

🔸 What is Google Slides?

Google Slides is part of the Google Workspace package aimed at providing individuals and business professionals with a great virtual presentation experience. With this platform, you can: 

  • Create presentations for different purposes
  • Comment, chat, and edit in real-time
  • Share with clothes
  • Integrate with other Google products
  • Integrate with other apps

🔸 Why is Google Slides also worth considering?

Just like many other Google products, Google Slides is among the most affordable, accessible, and easy-to-use virtual presentation software on the market. Anyone with a Gmail account can use the Slides for free and get access to most of its features. Business professionals can use the Slides under the Google Workspace package and get access to advanced features as well as other Google products.   

🔸 Google Slides’ pricing plan

Google Slides is free of charge for personal use. Yet it’s also available under the paid Google Workspace packages: 

  • Business Starter starts at $6 per user per month and provides each user with:
    • 30GB of storage per user
    • Shared notes
    • Interoperability with Office files
    • Sites website builder
    • Forms survey builder
  • Business Standard is available for $12 per user per month with all Starter features plus custom document branding and form templates and 2TB of storage per user.
  • Business Plus starts at $18 per user per month and it provides the same as the Standard plan plus 5TB of storage per user. 
  • With the Enterprise plan for custom pricing, you’ll get all features including connected sheets. 

All Business plans can be purchased for a maximum of 300 users while the Enterprise plans don’t have a limit. 

🔸 What is Google Slides’s highlight feature?

There’s really not much to discuss here, considering that the Slides can be used for free with options like free templates, present directly in a meeting, download or even print out your work. Just like with Docs and Sheets, any change is immediately saved on your Drive so there’s no fear of data loss. 

You can add images from your computer or directly from the web. Audio can be imported only from your Drive while video materials can be imported from Youtube or the Drive. Besides, you can experiment with background, layout, and transitions. On the other hand, it seems a bit less interactive than Genially and Pitch as it offers only some basic templates. 

🔸 Who and what is Google Slides best for? 

Google Slides is so simple that anyone can use it. It’s familiar, it integrates with almost every app, and it’s quite affordable. Many will find it just enough for their needs. However, those who want more creativity or simply more sophistication can go with Genially, Pitch, or Prezi. Once again, the choice will come down to unique users’ priorities. 

🔸 Available for: Web and Android

🌟 Also great: Prezi


🔸 What is Prezi?

Prezi is a virtual presentation platform that provides tools for creating the most engaging and effective visual content online. Some of its features are: 

  • Presentation, Video, and Design services
  • Template library 
  • Privacy control
  • Premium images, icons, and background

🔸 Why should Prezi be on your list as well?

Although Prezi isn’t a classic virtual presentation software, it makes a solid tool for creating and sharing unique presentations. When compared to what Genially, Pitch, and the Slides have to offer, Prezi seems like a great alternative for those who prefer a non-linear approach to presentation making. 

🔸 Prezi’s pricing plan 

Apart from having quite unusual features, Prezi also has a very unconventional pricing plan, too. There are three sets of pricing plans, each designed for different groups:

  1.  Individuals
  2. Students and Educators
  3. Business users 

With plans for individuals and students and educators, you can opt for a Basic free plan which allows you to do very little – you can only create and share up to 5 beautiful visual projects. The bad thing is that anyone in Prezi can see them. The features are as basic as can be so you won’t be going far with a free Prezi account. 

The Individual plans have two paid options:

  • Plus: Starting at $14 per month, this plan will allow you to create unlimited projects in all Prezi products, import PowerPoint slides, get premium images, PDF export, video download, to name a few. 
  • Premium: Starting at $18 per month, the Premium plan will get you access to all Prezi features meant for individuals.

The Students and Educators plans are a bit more affordable but to register for those, you will need a valid .edu email address. 

The Business plans have two paid options: 

  • Plus: Available for $14 per month, the Plus plan will allow you to create unlimited presentations, videos, and designs, import PowerPoint slides, get premium images, PDF export, video download, among other things. 
  • Premium: Available for $18 per month, the Premium plan will get you everything from the Plus plan and a few additional features such as smart branding, offline access, presenter view, and PDF export. 
  • Teams: Available with custom pricing and it will provide you with advanced Prezi features, including leaderboard tracking, collaboration tools, and commenting

🔸 What is Prezi’s highlight feature?

Prezi’s strength lies in its uncommon approach to creating visual materials. It stands out from the rest with its animated path through the slides – instead of the traditional sequential slideshow format, Prezi zooms in and out on slides and brings focus to what’s important. You can choose your own path settings.

If you’ve tried other virtual presentation tools, you’re aware of how unique Prezi is. Although some find it a bit strange to use at first, it’s not hard to master. It’s a great option for those who like a lot of control over the finest of details. 

On the other hand, Prezi proved one of the priciest virtual presentation solutions with a very limited template and feature set. Plus, the collaboration tools and commenting remain a privilege of the highest-paying users. 

🔸 Who and what is Prezi best for?

Prezi can be used by individuals, small groups, and large teams. There’s no limitation, except for the financial one – if you want to enjoy the benefits of Prezi, you’ll have to pay for it. Due to its innovativeness and unconventionality, Prezi can be a breath of fresh air for those looking to bring some peculiarity into their work. 

🔸 Available for: Web, Android, and IOS, Prezi Next for Windows and Mac

Recap of the best virtual presentation software 🖼️ 

Here’s a brief sum-up of the category:

per user
per month
Features Overall
Genially Pro$9.90The majority
of advanced features
Pitch Pro$10Free plan
plus a few extra features
Google Slides Starter$6The majority of features ⭐⭐⭐
Prezi Plus$14Some additional features ⭐⭐

As the most intuitive and comprehensive option, Genially wins first prize. Pitch secures second place thanks to its feature-rich offering — but it’s succeeded by Google Slides, a worthy and generous opponent. Finally, Prezi’s unique approach to presentation-making and complex pricing plan wins it fourth place.

Best project management tools ⚙️

Project management tools are designed to help individuals or teams organize and manage their projects and tasks effectively. They can be customized to fit the needs of teams of different sizes and with different goals. Four of the best project management tools are:

  • Our pick: Trello 
  • Runner-up: Asana
  • Third best: Zoho Projects  
  • Also great: Basecamp 3 

🥇 Our pick: Trello 


🔸 What is Trello?

Trello represents an amazing project management tool that enables teams to collaborate. With Trello, you can get access to the following: 

  • Detailed card overview
  • Drag-and-drop editing
  • Labeling
  • Tagging
  • Commenting  
  • Progress meter checklist
  • Card records archive
  • Easy upload (from local devices, as well as Google Drive, Box, and Dropbox)
  • File attachment

🔸 Why is Trello our number one pick?

Trello is one of the most intuitive, affordable, and convenient project management tools on the market. If you’re working with several teams or even within one team, Trello will provide you with a comprehensive framework to build upon. 

🔸 Trello’s pricing plan 

Trello offers a generous Free Plan that’s a great project management solution for individuals and teams. The Free Plan will give you access to features including unlimited cards, members, and storage, up to 10 boards per workspace, up to 10MB file upload, 250 automated command runs per month, and custom backgrounds and stickers

If you would like to experience more from Trello, you can always upgrade and choose one of the three paid plans: 

  • For $6 per user per month, the Standard Plan will provide you with all Free features plus 
    • Unlimited boards
    • Advanced checklists
    • 250MB file upload
    • 1000 automated command runs per month
    • Single board guests
  • For $12.50 per user per month, the Premium Plan is a good choice for up to 100 people and will give you access to all Standard features plus
    • Dashboard view 
    • Timeline view
    • Workspace table view (beta) 
    • Calendar view 
    • Map view
    • Unlimited automated command runs
    • Admin and security features
    • Workspace-level templates
    • Collections
    • Observers
    • Saved searches
    • Priority support
    • Google apps sign-on
    • Simple data export
  • The Enterprise Plan is available for 25 to 5000 users and the price varies depending on the number of users. The estimated cost for 25 people is $17.50 per user per month when billed annually. With this plan, you will get all Premium features plus
    • Organization-wide permissions
    • Organization visible boards
    • Public board management
    • Multi-board guests
    • Attachment permissions
    • Power-Up administration
    • Unlimited automated command runs

If you opt for annual subscriptions with Trello, you will be getting a discount for any plan you choose. 

🔸 What is Trello’s highlight feature? 

Besides being extremely easy to use and understand, one of Trello’s main strengths is its Kanban board layout. Thanks to this feature, Trello is an outstanding tool that will help teams visualize work easily, limit work-in-progress, and maximize their efficiency.

If your work is done in stages or you need to track the progress of your team members, Trello is the tool for you. Once you create a card for a new task, you can add a due date, assign it to a team member, add details, etc. You’ll have everything in one place and be able to track the progress. 

In general, there’s not really much to dislike about Trello. Considering it’s being used by more than 50 million users globally, we have to agree that it leads the market with its intuitive interface, modern approach to task management, and feature-rich offering. 

🔸 Who and what is Trello best for?

Designed to satisfy both personal and professional needs, Trello can be an excellent communication and collaboration tool for individuals and companies alike. Since it can be used across several platforms, you can use it anywhere and anytime. Thanks to its ability to manage work and workflows effortlessly, Trello seems to be one of the handiest project management tools on the market. If your goal is to keep track and delegate work quickly and easily, Trello will do the trick without any doubt. 

🔸 Available for: Web, Windows, Mac, Android, and IOS 

🥈 Runner-up: Asana 


🔸 What is Asana?

Asana is another great online platform that helps teams manage work, tasks, and projects. Some of Asana’s most popular features include:

  • Work, project, and task management
  • Communication 
  • Views
  • Reporting
  • Team management
  • Integrations 

🔸 Why is Asana our runner-up?

Just like Trello, Asana is an excellent collaboration tool that helps teams manage their work and keep track of their progress. You can easily sign up for a free account with Asana and start using it for personal or professional purposes. However, the practice has shown that Asana can be a bit overwhelming and a bit expensive for some. 

🔸 Asana’s pricing plan 

Asana will give you a 30-day trial with premium features. After that, you can either continue with the Basic plan or choose to upgrade your account. The Basic plan is free and includes the following:

  • Unlimited essentials (projects, tasks, activity, log, storage, and comments)
  • Three project views (list, board, and calendar)
  • Free integrations with 100+ apps (GSuite, Outlook, Slack, and time tracking apps)
  • Basic workflows and reporting 
  • Security essentials
  • Community support 

Once your free trial expires, you can opt for one of the three paid plans Asana offers – the Premium Plan, the Business Plan, and Asana Enterprise.

  • For $13.49 per user per month, the Premium Plan will get you access to:
    • Unlimited essentials (projects, tasks, activity log, storage, and comments)
    • Four project views (list, board, calendar, timeline) 
    • Automated workflows
    • Pre-set rules with unlimited actions, forms, and custom templates
    • Reporting
    • Unlimited dashboards across unlimited projects, custom fields, advanced search, and milestones
    • Scaled security
    • No user limit, unlimited free guests, admin console, and private projects
    • Community support 
  • For $30.49 per user per month, the Business Plan will provide you with:
    • Unlimited essentials 
    • Project and portfolio views (four project views, portfolios, and goals)
    • Advanced workflows
    • Unlimited custom rules and dynamic forms
    • Advanced reporting
    • Unlimited dashboards, workloads, and integrations with Tableau and PowerBI
    • Scaled security
    • No user limit, unlimited free guests, admin console, and private projects
    • Community and personalized support

Asana Enterprise is available for custom pricing. Plus, if you opt for a yearly subscription, you’ll get a discount for all paid plans. 

🔸 What is Asana’s highlight feature?

Yet again, choosing between Trello and Asana can boil down to personal taste and needs. Asana is one of the leading collaboration tools with more than 100,000 paying customers

If we had to pinpoint Asana’s best features, that would most definitely be its feature-rich offer, flexible and slick design, as well as the number of integrations available. On the other hand, Asana can be a bit hard to navigate at first and sometimes slows things down. In addition, it comes as a more expensive solution when compared to Trello, Zoho Projects, and Basecamp. 

🔸 Who and what is Asana best for?

Asana is an impressive collaboration solution for both small and large teams. Its flexibility and modern approach to teamwork can help keep track of your teammates’ tasks and deadlines, making sure everyone delivers projects on time. Overall, Asana is an outstanding project management tool. You won’t make a mistake if you choose Asana over Trello, just be prepared to pay for it.  

🔸 Available for: Web, Windows, Mac, Android, and IOS

🥉 Third best: Zoho Projects

Zoho projects
Zoho projects

🔸 What is Zoho Projects?

Zoho Projects is a cloud-based project management software that helps teams plan projects, track work efficiently, and collaborate with their teammates wherever they are. Zoho Projects provides you with:

  • Task management
  • Task automation
  • Time tracking
  • Charts and reporting
  • Team collaboration
  • Integrations
  • Customizations

🔸 Why is Zoho Projects also worth considering?

Unlike the leading competitors in this category which are designed to suit the needs of teams of all sizes, Zoho Projects stands out as an interesting choice for managing smaller teams working on a limited number of projects. In addition to its marvelous feature offer, Zoho Projects makes quite an affordable project management solution too.  

🔸 Zoho Projects’ pricing plan 

Zoho Project has a limited Free Plan which allows up to 3 users to work on 2 projects and attach files up to 10MB. Besides this plan, you can choose the Premium Plan and Enterprise Plan:

  • The Premium Plan is designed for up to 50 users. It will provide them with all free features plus unlimited projects, 20 project templates, up to 100GB file upload, and time tracking to name just a few. All this is available for $5 per user per month. 
  • The Enterprise Plan is available for $10 per user per month and has no upper user limit. It will ensure you have access to all advanced features including 30 project templates, up to 120GB file upload, custom domain, and many others. 

All plans have a 10-day trial and all yearly paid plans come with a 20% discount.

🔸 What is Zoho Projects’ highlight feature?

Besides being one of the most cost-effective options on the market, Zoho Projects provides its users with features like a built-in time tracking app and integrations with other Zoho tools like Zoho Invoice or Zoho Books. Startups and small businesses can save money by opting for Zoho Projects, as it would serve as both project management and time-tracking tool.

Once you get used to its unusual dashboard organization and navigation, you can make the best out of Zoho Projects. Although it might seem overwhelming, the platform can make a fine tool for smaller teams with specific goals and a limited budget. 

🔸 Who and what is Zoho Projects best for?

A great solution for smaller teams working on a budget due to its cost-effectiveness and a solid feature-price ratio. However, Zoho Projects seems to be too complicated for personal use or even to be used by individuals in their everyday work. Zoho Projects will satisfy the needs of small teams and businesses, however, large companies and enterprises would have to look for a more suitable project management solution. 

🔸 Available for: Web, Android, and IOS

🌟 Also great: Basecamp 3

Basecamp 3

🔸 What is Basecamp 3?

Basecamp 3 is a great online collaboration and project management tool that allows remote teams to stay on top of things and monitor their progress clearly. With Basecamp, you can work with the following:

  • To-do lists
  • Messages boards
  • Schedules
  • Document and file storage
  • Real-time group chat
  • Check-in questions
  • Client access
  • Hill charts
  • Reports 

🔸 Why should Basecamp 3 be on your list as well?

Unlike other project management tools, Basecamp 3 has an unconventional approach to managing tasks and projects. We can’t really label it as a traditional project management tool due to its organization and design. However, its affordability and nonlinearity make it a fine tool for collaboration and communication. 

🔸 Basecamp 3’s pricing plan 

Basecamp 3 can be used for free, however, the Basecamp Personal plan doesn’t provide much. You can manage 3 projects and up to 20 people but you won’t have many features at your disposal. 

Besides this plan, you can choose Basecamp’s paid plan for $99.99 per month or $999 per year. With this, you won’t be limited in terms of users and projects – you can have as many as you like. For monthly subscribers, there’s 500GB of storage, whereas those who pay annually get up to 1TB. There’s no limit on any other features as well plus you get a 30-day free trial, with no credit card required.

🔸 What is Basecamp 3’s highlight feature?

Finding your way around Basecamp 3 is quite easy. The platform has the main dashboard from which you can jump to specific projects or teams. What can be problematic with Basecamp 3 is that the whole experience might seem quite siloed, as you have to constantly jump from project to project. The platform is missing that clean kanban board view that Trello and Asana have.

Another thing is that you don’t have to create special milestones or due dates for projects in Basecamp 3. You can, but it’s not required. This can be a good and a bad thing, depending on what your company needs. 

But, Basecamp 3 can be used as a tool for real-time communication as each project has a Message Board (for announcements, ideas, progress updates, etc.) and a Campfire section (for chatting and asking questions).

🔸 Who and what is Basecamp 3 best for? 

Basecamp 3 can be used by teams of all sizes, there’s no limit. It would be hard to use it for personal organization but companies and enterprises can opt for it if they want to save money and provide their teams with a nontraditional and more free approach to task and project management. If you haven’t already used any other project management tool that exists on the market, you can start with Basecamp 3 and see how it goes. It’s different from other, traditional task management platforms but it’s also quite an affordable online collaboration hub as well. 

🔸 Available for: Web, Windows, Mac, Android, and IOS 

Recap of the best project management tools ⚙️

In summary of the best project management tools, we’ll briefly go over some useful functionalities:

Yearly price
for a 50-member team
Trello $12.50/user/month100 $6,000⭐⭐⭐⭐
Asana $13.49 /user/month 100 $6,594⭐⭐⭐
$5 /user/month 50  $2,400⭐⭐⭐
Basecamp 3$99 per month flatUnlimited $1,188⭐⭐

The number one prize goes to Trello, whose intuitive design, affordability, and qualities come off as the most appealing. Asana’s high price and a bit of a complex layout won it the admirable second place. Zoho Projects takes the third prize because many find it hard to use. The last one in the category, Basecamp 3 is the most cost-effective solution but lacks some sophistication and finesse. 

Final thoughts

Picking the right communication tools to work with can be a long process. With the recent developments in the modern business world and the growing popularity of remote-based and hybrid companies, deciding on the most effective, useful, and cost-effective tools will impact how your teams and teammates collaborate, communicate, and complete their tasks. 

In some cases, it won’t be possible to satisfy all points from your checklist but always aim for a solution that everyone will feel comfortable working with. After all, boosting productivity and improving employee satisfaction is what will ensure the continued prosperity of your business.  

💡If you’re thinking about starting a remote-first company, make sure to check out our piece to help you with that: 30 Must-have tools for starting a remote-first company.

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